travel course registration
REGISTRATION WEEK IS SEPTEMBER 28 - October 1.
Students must submit their registration forms during the following days and times: Registration week for travel classes is September 28th through October 1st.
- Seniors: Monday, September 28th
- Juniors: Tuesday, September 29th
- Sophomores: Wednesday, September 30
- Freshmen: Thursday, October 1st (Freshmen are only eligible for travel courses in the United States)
- Graduate students may register for travel courses after the freshmen. (Graduate students will be charged their tuition, plus travel fees.)
- If the course you are interested in requires the instructor's signature, the pre-registration meeting for that class is mandatory.
- Jan Term travel courses are designed for currently enrolled students as a graduation requirement, and are NOT allowed for students on a "not for credit" basis.
- If you intend to use financial aid to help fund your travel expenses, you must go to Financial Aid Office IMMEDIATELY to apply for additional fall funds since travel fees must be paid prior to spring financial aid disbursement dates. All deposits must be paid in order to register; no credits for anticipated aid will be given.
- Registration for travel classes is by lottery.
- In order to enter the lottery, you must first make a 50% deposit of the cost of your class at the Business Office. You may do this beginning September 23rd, 2009. You do not have to wait until the day you register. The Business Office will give you a receipt, which you must submit to the Registrar when registering.
- You must be in good standing at the Business Office in order to register. Students must have a zero balance (or enough pending financial aid for fall to cover any current balance) to deposit for Jan Term travel courses. If you have questions about the status of your account, please call (925) 631-4209.
- Credit card payments and e-check payments are only accepted on-line through the student’s GaelXpress account.
- All students must make a deposit before registering for the lottery, even if they will be receiving a scholarship. Scholarship recipients receive 75% of the total cost of the course, leaving them responsible for 1/2 of the remaining 25%.
- Deposits are non-refundable once a student is selected in the lottery. If you have made a deposit and are not selected for a travel course you may request a refund. Refunds will be issued one month after the end of the lottery process.
- If a student withdraws from a course due to an emergency, the student may petition for a partial refund. Petitions must be done in writing and submitted to the Business Office. Refund petitions under these circumstances will be considered after all expenses related to the course have been paid. Any amounts paid on behalf of the student will be deducted from the deposit amount, prior to refund.
- Drop off your registration form and your receipt at the Registrar's Office between 8:30 AM and 4:00 PM on the day of registration for your group.
- You may list TWO classes you're interested in on your registration form (unless you're only interested in one class and don't want to be waitlisted anywhere else).
- Your deposit should reflect the cost of the most expensive trip you list on your registration form.
- Once the Registrar has your receipt, you will be entered into the lottery.
- Students may check their class schedule using GaelXpress after noon the following day to see if they got into the course.
- The second half of your deposit is due in full on Monday, November 16th. (Of course, you may pay in full at any time prior to this date.) There will be no extensions, and no exceptions
- A hold will be placed on accounts with deposits still due after the November 16th deadline.
View Travel Courses Special Requirements
View the 2010 Jan Term Travel Informational Meetings Schedule.
