financial policies
Billing:
Saint Mary's College uses the electronic billing system known as ebill. With ebill, an email notification is sent to your Saint Mary's email account each time a new bill is available. You can also authorize other payers (parents, spouses, etc.) to receive the email notification.
Email is SMC's primary method of communication. All students must maintain and manage their SMC email accounts. Accounts with undeliverable email or returned email will be assessed a fee.
Payments:
All students assume financial responsibility for any charges and/or fees posted to his/her account. All students also assume responsibility for understanding SMC's official policies concerning payment due dates, registration deadlines, financial policies, and satisfactory academic progress.
Late Payments:
Saint Mary's College may impose late fees on any outstanding balances. SMC reserves the right to demand payment in full for subsequent terms of enrollment prior to the beginning of each term.
Returned Check Policy:
If a payment is returned unpaid for any reason, the check will automatically be re-deposited with a $25 returned check fee. If payment is returned a second time, it will be put back on the student's account with another $25 returned check fee and considered NSF (Non-Sufficient Funds). A “hold” will be placed on the student's account and late fees may accrue until payment, in full, is received. Payment in certified funds for the amount of the returned item and any applicable fees will be required.
Please note: Personal check privileges will be permanently revoked after three payments are considered NSF. Only payments in certified funds will be accepted after three NSF checks.
Past Due Balances:
Students who have an unpaid balance with SMC may not register for subsequent terms, receive transcripts or diplomas. A "hold" will be placed on the student's account and monthly late fees will accrue until payment, in full, is received. Students with poor payment histories are required to pay, in full, at the time of registration for any charges related to tuition and fees. Saint Mary's College further reserves the right to recover all costs involved with collection due to nonpayment of the outstanding balance.
Loan Refunds:
Loan refunds will be made after crediting financial aid funds students have accepted against initial charges to the student's billing account including, but not limited to, tuition, mandatory fees, room and board, course material fees, etc. and the remaining balance (if any) will thereafter be refunded to the student. The credit balance refunded after deduction of the initial charges on a student's billing account may not reflect additional and subsequent charges and fees that may be incurred AFTER receiving a refund of the net balance. The refund of the remaining credit balance is not intended as a final accounting of all charges incurred and any additional charges not deducted from the financial aid funds and not reflected in the balance refunded must be timely paid.
Credits resulting from Parent PLUS loans will be issued to the parent borrower.
Undergraduate Part-Time Enrollment
Saint Mary's College charges part-time students course by course for each term (Fall, Jan, and Spring terms) and considers a student to be part-time if his/her enrollment is less than 7.0 courses, per academic year. Students who are enrolled in 7.0 to 9.50 courses per academic year will be considered full-time and will not be permitted to change to part-time status. Students will be classified as full-time or part-time for the FULL academic year, not term by term.
For students not completing the full academic year with enrollment of one term only, part-time status is permitted for 3.0 courses or less in the term.
Students wishing to be classified as part-time must complete the Part-Time Enrollment form for EACH YEAR enrollment is less than 7.0 courses.
Please note: Part-time students are not eligible for SMC's Health Insurance Plan. Part-time students are not permitted to live on campus and are not eligible for the monthly payment plan with Tuition Management Systems (TMS). Eligibility for financial aid will also be affected for part-time students.
Undergraduate Additional Course Fee
Each traditional undergraduate student is entitled to take 7.0-9.5 courses per year if paying full-time tuition. Students may spread the courses out over the Fall, Jan, and Spring terms. If a student attempts to take more than 4.25 in either Fall or Spring, and more than 1.0 in Jan term, he/she will be charged an additional course fee. This additional course fee will be reversed during the spring term if the student did not go over 9.50 attempted courses for the academic year. If, however, the student takes more than 9.50 total courses for the year, including courses withdrawn from after the drop/add period, the additional course fee must be paid.
