Refunds
Withdrawal from College
Refunds are made each term to undergraduate students only on the written application of the withdrawing student according to the following schedule: 85% tuition refund to the end of the first week of class; 80% tuition refund to the end of the second week of class; 75% tuition refund to the end of the fourth week of class. There is NO REFUND after the fourth week of the term.
Refund of Overpayment
Refunds will only be issued on credit balances. Refunds of overpayment may be requested in person or in writing to the Business Office. Once the academic term begins, refunds will be available every Friday for all valid requests received the previous Wednesday. Refunds will not be processed prior to the beginning of the term and will not be processed for any pending aid. Students have the option to pick up their refund or have it mailed to the address on file. ***During the first two weeks of each semester, refunds are held for pick up in the Business Office. Any check not picked up within the first two weeks of each semester will automatically be mailed to the address on file.*** Identification is required when picking up refund checks. All students must provide proof of identification, i.e. valid school id card, valid driver's license, before the refund will be released.
Loan refunds will be made after crediting financial aid funds students have accepted against initial charges to the student's billing account including, but not limited to, tuition, mandatory fees, room and board, course material fees, etc. and the remaining balance (if any) will thereafter be refunded to the student. The credit balance refunded after deduction of the initial charges on a student's billing account may not reflect additional and subsequent charges and fees that may be incurred AFTER receiving a refund of the net balance. The refund of the remaining credit balance is not intended as a final accounting of all charges incurred and any additional charges not deducted from the financial aid funds and not reflected in the balance refunded must be timely paid.
If a credit on the student account is due to a parent PLUS loan disbursement, the refund will be payable to the parent borrower.
If the student is no longer eligible to receive financial aid or student loans, his/her account will be adjusted accordingly. Any refund received for these funds must be reimbursed to Saint Mary's College IMMEDIATELY.
Please Note: Refund checks should be cashed promptly. Checks over 180 days (6 months) are considered stale and may be voided. Check with the Business Office, Student Accounts, before attempting to deposit or cash any refund older than 180 days. Students who are Federal Title IV recipients are subject to Federal law which requires the College to return stale refund checks to the Federal program which generated the refund. Once these funds are returned (usually to loan programs) the College cannot request their return.
Third party or Special Billing
Special Billing is available to students whose employers or other outside agencies pay their tuition and/or fees and expenses directly to Saint Mary's College. Students whose company or agency reimburse them directly are NOT eligible for Special Billing.
Refunds of third party or special billing will be issued AFTER the funds have been received by Saint Mary's College. No refunds will be advanced to students until the funds are received by Saint Mary's College, applied to the student account, and a credit balance, if any, occurs.
