College Archives serves an essential role as custodian of some but not all of the College records needing long term preservation. In addition to College Archives, departments with extended responsibilities for maintaining records include Human Resources, Legal Counsel, and the Office of the President, as well as Deans and Vice-Presidential area departments. The Archives seeks to cooperate with all departments of the College in order to assure proper retention, preservation, and access to records which document the history of the College and its constituent functions.

Each major functional area of the College has unique records and information management needs. These functions are not identical with the organizational structure of the College: the organization of the College changes, but the major functions continue. Responsibility for managing the records which document the College’s functions is distributed among various College departments. The College Archives serves an essential role as custodian of some but not all of the College records needing long term preservation.