1. subject: mission statement, history, general organization and governance of saint mary's college
1.1 SAINT MARY’S COLLEGE MISSION STATEMENT
As Saint Mary's College looks ahead to the twenty-first century, it celebrates the three traditions which have sustained it since its earliest years and seeks its future in them: the classical tradition of liberal arts education, the intellectual and spiritual legacy of the Catholic Church, and the vision of education enunciated by Saint John Baptist de La Salle and developed by the Brothers of the Christian Schools and their colleagues in a tradition now more than 300 years old.
The Mission of Saint Mary's College is:
v to probe deeply the mystery of existence by cultivating the ways of knowing and the arts of thinking.
Recognizing that the paths to knowledge are many, Saint Mary's College offers a diverse curriculum which includes the humanities, arts, sciences, social sciences, education, business administration and nursing, serving traditional students and adult learners in both undergraduate and graduate programs. As an institution where the liberal arts inform and enrich all areas of learning, it places special importance on fostering the intellectual skills and habits of mind which liberate persons to probe deeply the mystery of existence and live authentically in response to the truths they discover. This liberation is achieved as faculty and students, led by wonder about the nature of reality, look twice, ask why, seek not merely facts but fundamental principles, strive for an integration of all knowledge, and express themselves precisely and eloquently.
v to affirm and foster the Christian understanding of the human person which animates the educational mission of the Catholic Church.
Saint Mary's College holds that the mystery which inspires wonder about the nature of existence is revealed in the person of Jesus Christ giving a transcendent meaning to creation and human existence. Nourished by its Christian faith, the College understands the intellectual and spiritual journeys of the human person to be inextricably connected. It promotes the dialogue of faith and reason; it builds community among its members through the celebration of the Church's sacramental life; it defends the goodness, dignity and freedom of each person; and fosters sensitivity to social and ethical concerns. Recognizing that all those who sincerely quest for truth contribute to and enhance its stature as a Catholic institution of higher learning, Saint Mary's welcomes members from its own and other traditions, inviting them to collaborate in fulfilling the spiritual mission of the College.
v to create a student-centered educational community whose members support one another with mutual understanding and respect.
As a Lasallian college, Saint Mary's holds that students are given to its care by God and that teachers grow spiritually and personally when their work is motivated by faith and zeal. The College seeks students, faculty, administrators and staff from different social, economic, and cultural backgrounds who come together to grow in knowledge, wisdom and love. A distinctive mark of a Lasallian school is its awareness of the consequences of economic and social injustice and its commitment to the poor. Its members learn to live "their responsibility to share their goods and their service with those who are in need, a responsibility based on the union of all men and women in the world today and on a clear understanding of the meaning of Christianity." (From: The Brothers of the Christian Schools in the World Today: A Declaration).
1.2 HISTORY OF SAINT MARY’S COLLEGE
History of the College. In its second century of Christian education, Saint Mary's College is one of the oldest colleges in the West. Dedicated in San Francisco by Archbishop Joseph S. Alemany, O.P., in 1863, the Brothers of the Christian Schools assumed its operation in 1868 and have since then determined its character and growth. Under the laws of the State of California, the College was incorporated in 1872 and given a charter empowering it to confer degrees and to exercise all other privileges of a university. The campus was relocated in Oakland in 1889 and in Moraga in 1928. In 1941, the College instituted a liberal arts program whose core was the World Classics Seminar. In 1969, a 4-1-4 calendar and curriculum was adopted for the undergraduate program, and in 1970 the College became co-educational.
The Brothers of the Christian Schools, founded by Saint John Baptist de La Salle in France in 1680, are lay religious who live in community and devote their lives to the Christian education of youth. Forming the largest teaching congregation of non-clerical men in the Church, with some 6,500 members and 66,000 Lasallian colleagues teaching students in 83 countries, the Brothers bring to their teaching a 300 year tradition of religious dedication, educational philosophy, scholarly preparation, and an eagerness to share with youth the excitement of learning.
The Faculty of the College is composed of lay instructors, priests, Sisters, and Brothers. Members of the faculty are selected and promoted primarily for their dedication to and skill at teaching. The College aims at being a community of scholars, and while original research and publication are valued as contributions to intellectual vitality and self-renewal of faculty, they do not take precedence over active membership in the intellectual community of the College wherein dedication and commitment to good teaching is a hallmark. In general, the size of the College and the interests and dedication of its faculty make for an extraordinarily close, informal and personal relationship with students. The evaluation of the faculty is made in terms of excellence in teaching, personal orientation to students, scholarly interests and pursuits and commitment to the aims and ideals of the College.
The Students of the College are a reflection of the history of the College, for Saint Mary's seeks to provide higher education opportunities for various social classes, but particularly for those whose educational needs are for various reasons not satisfied elsewhere and to which a proper and adequate response can be made. Reflecting the long Lasallian tradition of Christian education oriented to the needs of students, the College at various times in its history has included a Law School, a School of Commerce, an engineering department, as well as programs focusing specifically on the humanities. During the long history of the College, the expansion of both student population and academic programs has reflected the educational needs of students for which the College exists. Although, since 1970, the College has steadily extended its service to a broader and more diverse community of learners in terms of age, experience, interests and educational needs, it seeks to keep a firm eye on its central academic aim: the development of the capacity of responsible independent thought.
1.2.1 ACCREDITATION
Saint Mary's College is nationally recognized as a standard four-year college and is accredited by the Western Association of Schools and Colleges and by the California Commission on Teacher Credentialing. The Montessori program is accredited by the Montessori Accreditation Council for Teacher Education, the Intercollegiate Nursing Program by the California Board of Registered Nursing and the National League for Nursing, and the B.A. in Law Studies/Paralegal Certificate program in the School of Extended Education by the American Bar Association. The Hearst Art Gallery is accredited by the American Association of Museums.
1.3 THE CORPORATE STRUCTURE OF SAINT MARY'S COLLEGE
The current Articles of Incorporation of Saint Mary's College (1938) established the College "for the instruction and Christian education of young men", a purpose since enlarged to include women. The structure of the College is determined by the Bylaws of Saint Mary's College of California, most recently revised in 1998. The following section, including the parts entitled The Corporation, The Trustees, and The Regents, is summarized from the Bylaws, a full copy of which is available in the Office of the President.
1.3.1 THE CORPORATION
Saint Mary's College of California is legally owned by a corporation of 15 members of the Brothers of the Christian Schools. Members by right are the Brother Visitor [i.e., the Provincial of the San Francisco District of the Christian Brothers], and the President of the College. The other members of the Corporation are appointed by the Brother Visitor to three-year terms, and at least two-thirds must be on the faculty or administration of the College. The members of the Corporation have the sole and exclusive power and authority to:
§ consent to amendment of articles of incorporation;
§ repeal the bylaws of the corporation and adopt new bylaws;
§ consent to any amendments to the bylaws which adversely affect the rights of members;
§ consent to dissolution of the corporation;
§ consent to merger of the corporation or sale of all or substantially all of its assets.
A regular meeting of the Corporation is held once every three years. Special meetings may be called by the Board of Trustees, by the chairperson of the Board, by the President, by the Brother Visitor, or by any one member.
1.3.2 THE BOARD OF TRUSTEES
The governance of the College is ultimately entrusted to the Board of Trustees. The number of Trustees shall be fixed at 25, of whom not less than six nor more than ten shall be Brothers of the Christian Schools. Members by right are the Brother Visitor and the President of the College. The other members of the Board are elected by the Board to three-year terms. No Trustee may hold more than three successive terms except Trustees by right of office. In addition to the 25 members of the Board, there are five additional participants to the Board, the President of the National Alumni Association, the appointed faculty representative of the College, two (2) Christian Brothers who serve at the College and are members of the Saint Mary’s or Joseph Alemany Communities, respectively, and the President of the Associated Students of Saint Mary's College. The participants share in the non-executive and non-privileged deliberations of the Board, serve on committees, but are not entitled to vote.
The Board must hold one meeting per year, in May or June, but may meet as often as needed. A meeting may be called by the chairperson or President, and must be called at the written request of five Trustees.
1.3.3 THE BOARD OF REGENTS
The Board of Regents role is advisory to the Board of Trustees and the Officers of the College. The Board of Regents is composed of not more than 55 nor less than 25 members. The regular members are nominated by the Regents' Nominating Committee and elected by the Board of Regents to four-year terms (renewable). In addition to the regular members of the Board, there are ex-officio members who are the President, the Vice Presidents, the President of the National Alumni Association of Saint Mary's College, and the President of the Graduate Business Alumni Association of the College.
The Board of Regents meets four times annually. Special meetings may be called as circumstances require, as outlined by the Bylaws.
1.3.4 THE OFFICERS OF THE COLLEGE
The Bylaws of Saint Mary's College of California (1998) specify several Officers of the College, and grant broad executive and administrative authority to the President of the College summarized as follows:
President of the College
The President shall be the chief executive officer and general manager of Saint Mary's College.
The President may sign and execute, in the name of the Corporation, any instrument authorized by the Board of Trustees, except when the signing and execution thereof shall have been expressly delegated by the Board of Trustees or by these Bylaws to some other officer or agent of the Corporation. The President shall have all of the general powers and duties usually vested in the president of a corporation, and shall have such other powers and duties as may be conferred upon him from time to time by the Board of Trustees or these Bylaws.
The President shall be responsible for the College in all its departments. To assist him in management, he shall have the right to employ the Provost and one or more Vice Presidents, provided the office is approved by the Board of Trustees. The President shall have the discretion to prescribe the duties of the Provost and the Vice Presidents and other officers and employees of the College in a manner not inconsistent with the provisions of these Bylaws and the directions of the Board of Trustees.
The President shall report to the Board of Trustees at each regular meeting on problems and progress of the College and shall make an annual report to the Board on the operation and condition of the College.
Provost and Vice Presidents
The Provost and Vice Presidents, whose offices must be approved by the Board of Trustees and who serve at the pleasure of the President, shall have such powers and perform such duties as may be prescribed for them from time to time by the President or pursuant to these Bylaws.
Secretary
The Secretary shall be a member of the Board of Trustees and shall serve for a two-year term.
The Secretary shall exercise such powers and perform such duties as are usually vested in the office of secretary of a corporation, and exercise such other powers and perform such other duties as may be prescribed from time to time by the Board of Trustees or by these Bylaws.
Chief Financial Officer
The Chief Financial Officer shall exercise such powers and perform such duties as are usually vested in the office of chief financial officer of a corporation, and exercise such other powers and perform such other duties as may be prescribed by the Board of Trustees or these Bylaws.
1.4 THE ADMINISTRATIVE ORGANIZATION
A primary purpose of the administrative organization of the College is to guarantee that the planning, execution and evaluation of all of the activities of the College take place in an orderly, efficient and beneficial manner. The administrative organization is revised from time to time to further these ends.
1.4.1 THE PRESIDENT
The President is appointed by the Provincial of the West Coast Province of the Brothers of the Christian Schools for a four-year term, renewable, and is responsible to the Board of Trustees. He is the chief executive and administrative officer of the College, and is vested with full and final authority in all matters pertaining to its government, educational programs, auxiliary services, and financial operations, within the limitations imposed by the approved policies of the Trustees, and the Charter and Bylaws of the College. He appoints the principal administrative officers of the College, and approves the appointment and retention of other administrative officers. He authorizes all faculty appointments, issues all contracts, and confers all promotions and tenure, informed by the recommendation of the Provost, who is advised by the appropriate academic officers and the Rank and Tenure Committee. He also approves all policies affecting non-academic personnel of the College. He is an ex-officio member of all College committees.
The administrative staff of the President consists of the Provost and the Vice Provosts (Academic Affairs, Student Life, and Enrollment Services), the Vice Presidents (Administration and Chief Financial Officer, Advancement, College Communications), the Dean for Mission, the Executive Assistant to the President, and the General Counsel.
1.4.1.1 EXECUTIVE ASSISTANT TO THE PRESIDENT
The Executive Assistant to the President is appointed by the President to serve in various assignments as the representative of the President, and is a member of the President’s Cabinet.
1.4.1.2 GENERAL COUNSEL
The General Counsel is appointed by the President to provide legal advice to the President, to the Board of Trustees and to the College. The General Counsel manages litigation that affects the College, prepares College contracts and agreements, analyzes federal, state and local laws and regulations to determine their potential impact on the College, and monitors compliance with statutory requirements. Additionally, the General Counsel serves as a general legal advisor to the President, performs special legally-related assignments for the President, and is a member of the President’s Cabinet.
1.4.1.3 DIRECTOR OF CAMPUS MINISTRY
The Director of Campus Ministry is responsible for all College-related religious, liturgical and sacramental activities. The Director supervises the Campus Ministry staff and is also responsible for scheduling and policy regarding the use of the Chapel, for the supervision of the Campus Ministry budget, and for the organization of various educational and spiritual activities sponsored by the Campus Ministry. The Director and the Campus Ministry staff serve the students, faculty, staff and alumni of the College and seek to cooperate with the Department of Religious Studies and the Christian Brothers communities when appropriate.
1.4.1.4 COLLEGE DIVERSITY COORDINATOR
The College Diversity Coordinator reports directly to the President and may act as the President’s designated representative at diversity-related meetings, functions, and campus events. The College Diversity Coordinator recommends to the President membership for the President’s Celebrating Diversity Committee, and with others, helps to facilitate and monitor the goals of the College in moving towards diversity initiatives. The Coordinator assists all advisory boards, Schools, departments, programs and offices within the College in developing and implementing their respective diversity initiatives. The Coordinator also communicates regularly with the President and the campus community regarding process and procedures to address diversity concerns, diversity programming, events and goals at the College, while assisting the Office of Human Resources in providing on-going diversity training for faculty, staff, and administrators. The College Diversity Coordinator is an ex-officio member of the Equal Employment Opportunity Compliance Committee.
1.4.2 PROVOST
The Provost is appointed by the President as chief academic officer of the College for a term mutually agreed upon and is responsible to the President. As the administrative officer responsible for all academic affairs of the College (policies, personnel, programs, budgets), the Provost is vested with authority commensurate with such responsibility. The Provost recommends to the President the appointment, promotion, and retention of Vice Provosts, Deans, administrative staff, and all full-time faculty. The Provost is a member of the President’s Cabinet, chairperson of the Provost’s Council, the Provost’s Council of Deans, and an ex-officio member of all committees in the area of academic affairs.
The administrative staff of the Provost to whom responsibility and commensurate authority are delegated are the Vice Provost of Academic Affairs, the Vice Provost for Enrollment, the Vice Provost for Student Life, Deans of the Schools, Dean of the Intercollegiate Nursing Program, Dean for Academic Resources/Director of the Library, Dean of Academic Advising and Achievement, Dean for Academic Development, Dean for Mission and Faculty Development.
1.4.2.1 VICE PROVOST FOR ACADEMIC AFFAIRS
The Vice Provost for Academic Affairs is the chief academic officer for undergraduate programs and is vested with authority commensurate with this responsibility. In consultation with the Deans of the Schools, the Vice Provost for Academic Affairs coordinates all activities related to undergraduate academic programming, including the appointment of new tenure-track faculty. The Vice Provost for Academic Affairs collaborates with other Vice Provosts, Academic Deans, the Academic Senate and the Educational Policies Board in designing and implementing policies for the traditional undergraduate programs. The Vice Provost for Academic Affairs reports to the Provost of the College and serves on the Provost’s Council, the President’s Cabinet, the Budget and Planning Committee, and the Provost’s Council of Deans.
1.4.2.2 DEANS, ACADEMIC AFFAIRS
1.4.2.2.1 DEAN OF THE SCHOOL
The Dean of the School is its chief academic officer and is vested with the commensurate authority and responsibility for all aspects of the academic enterprise of the School (policy, planning, personnel, programs, budgets). The Dean reports to the Vice Provost of Academic Affairs and recommends the appointment, promotion and retention of his/her administrative staff and of full-time faculty; appoints all part-time faculty; consults with the Vice Provost on all matters relating to substantive revision of the academic policies and programs of the School and the appointment of chairpersons; collaborates with other Deans in matters of mutual concern and especially with those involving overlapping policies, programs and faculty.
1.4.2.2.2 DEAN FOR ACADEMIC RESOURCES / DIRECTOR OF THE LIBRARY
The Dean for Academic Resources is responsible, in collaboration with the Deans of the Schools, for the development, programming, and administration of the information and learning resources of the Saint Albert Hall Library, including Media Services, and the Hearst Art Gallery. The Dean is responsible for the quality, allocation, and evaluation of collections, services, facilities, and staff in support of the academic learning environment. The Dean determines an appropriate balance among print, image, and electronic academic resources which make up these collections through broad-based collaboration with librarians, faculty and administrative staff.
1.4.2.2.3 DEAN OF ACADEMIC ADVISING AND ACHIEVEMENT
The Dean of Academic Advising and Achievement is responsible, in collaboration with the appropriate Deans of the Schools and the Dean for Student Life, for development, implementation, and evaluation of the program of academic advising and related services for undergraduate students; for supervision and coordination of the Minority Students program, the Academic Support and Achievement programs, and the High Potential program. The Dean is assisted by the coordinators and directors of the above-named programs.
1.4.2.2.4 DEAN FOR ACADEMIC DEVELOPMENT
The Dean for Academic Development is responsible, in collaboration with the Deans of the Schools and the Registrar, for such services as: review of projected undergraduate departmental offerings, tracking the Continuous Action Plan (the strategic plan for the academic programs of the College), major WASC recommendations, the five-year plans generated by program reviews in each academic area; strategic planning for new academic initiatives; and implementation of the Academic Honor Code as well as academic probation and disqualification policies. The Dean handles the student evaluations of faculty and courses and student grievances on academic issues. The Dean prepares for publication the College Catalog, the Faculty Handbook, the academic committee master list, and responds to college-wide requests for academic information or assistance.
1.4.2.2.5 DEAN FOR MISSION AND FACULTY DEVELOPMENT
The Dean for Mission and Faculty Development reports to the Provost and is responsible for promoting among faculty, students, staff, and others associated with Saint Mary’s College an understanding of and commitment to the Mission of the College through various activities such as sponsoring speakers, convening reading groups, hosting summer institutes, etc. The Dean also reports to the President on Mission-related activities that include coordination with the Christian Brothers’ District of San Francisco Action Plan as related to Saint Mary’s College. Other duties include designing and implementing faculty development programs and activities that support effective teaching and scholarship, developing and coordinating new faculty orientation and support activities, promoting among faculty a culture of shared inquiry, social justice, and diversity for purposes of educational effectiveness, and overseeing various student and faculty funding sources such as the Faculty Development Fund, the Student Research and Development Grants, and the Collaborative Student/Faculty Summer Research Awards. The Dean also reports to the Vice Provost of Academic Affairs as needed in regard to traditional undergraduate services and sits on the Provost’s Academic Council of Deans, the Campus Deans Committee, and the Cummins Institute.
1.4.2.2.6 ASSOCIATE DEAN, SCHOOL OF ECONOMICS AND BUSINESS ADMINISTRATION
The Associate Dean of the School of Economics and Business Administration’s primary responsibilities are in the areas of strategic planning and budget management. The Associate Dean also fulfills other functions assigned by the Dean of the School to whom he/she reports.
1.4.2.2.7 ASSOCIATE DEAN, SCHOOL OF EDUCATION
The Associate Dean of the School of Education ensures the quality of academic programs, coordinates the implementation of academic policies and procedures, coordinates accreditation and program approval activities, makes recommendations regarding admissions criteria and program standards, and oversees development and revisions of the School bulletin, student Handbook, Adjunct Faculty Handbook, and policy/procedures manual. The Associate Dean implements policies related to student affairs, probation and disqualification, student evaluations of faculty/courses, and student grievances on academic issues. The Associate Dean supervises the Credential Analyst and various coordinators, chairs the School of Education Academic Policies and Regulations Committee, participates in budget planning, and prepares reports for the Dean of the School.
1.4.2.3 DIRECTOR, ACADEMIC AFFAIRS
If a director has the basic responsibilities of a department chairperson, the description of responsibilities and authority given under 1.4.2.4.1 applies to the director. If the director does not have such basic responsibilities, then reference must be made to a job description.
1.4.2.3.1 DIRECTOR OF THE COLLEGIATE SEMINAR PROGRAM
The Director of the Collegiate Seminar Program, appointed by the Dean of the School of Liberal Arts in consultation with the Vice Provost of Academic Affairs, is responsible, in collaboration with the Governing Board of the Collegiate Seminar of which the Director is chairperson, for the organization and development of the program and the appointment, evaluation and development of faculty in the program. (This entails the basic responsibilities of a chairperson as specified in 1.4.2.4.1). In collaboration with the Deans of the Schools (from which the faculty is drawn), the Director is responsible for providing for the staffing needs of the program.
1.4.2.3.2 DIRECTOR OF JANUARY TERM
The Director of the January Term, appointed by the Dean of the School of Liberal Arts in consultation with the Vice Provost of Academic Affairs, is responsible, in collaboration with the January Term Committee of which the Director is chairperson, for the organization, development and evaluation of the January Term program, for the provision and appropriate staffing of needed courses in the context of the January Term, for approving courses proposed by faculty for the January Term in consultation with the January Term Committee, for the evaluation of faculty teaching in the January Term program and for exercise of appropriate jurisdiction over all faculty teaching in the program.
1.4.2.3.3 DIRECTOR OF GRADUATE BUSINESS PROGRAMS
The Director of Graduate Business Programs is responsible, in consultation with the Dean of the School of Economics and Business Administration and with the faculty of the Graduate Business Programs, for the overall quality of the Graduate Business Programs. As the department chair for the Graduate Business faculty, the Director is responsible for the recruitment of full and part-time faculty, for curriculum assessment and development, and for academic policy in the Graduate Business Programs. The Director is also responsible, with the assistance of the Director of Admissions and External Relations of Graduate Business Programs, for the number and quality of students admitted to those programs. In general, the Director is responsible for the financial performance of the Graduate Business Programs, and is charged with the development of the annual budget and with overseeing all expenditures.
1.4.2.3.4 DIRECTOR OF MASTER OF FINE ARTS PROGRAM IN CREATIVE WRITING
The Director of the Master of Fine Arts Program in Creative Writing, appointed by the Dean of the School of Liberal Arts in consultation with the Vice Provost of Academic Affairs, oversees the administration of all aspects of the program’s operation, including recruitment, public and community relations, admissions, scheduling, budgeting, and contractual negotiations with visiting writers. The Director is responsible for marketing and fund-raising, and for organizing all public functions associated with the program, including co-direction of the Creative Writing Reading Series. The Director reports to the Program Steering Committee, which is responsible for all academic policy-making within the program.
1.4.2.3.5 DIRECTOR OF GRADUATE LIBERAL STUDIES PROGRAM, SCHOOL OF LIBERAL ARTS
The Director of Graduate Liberal Studies Program, School of Liberal Arts, is responsible for recruiting students, recommending program admission, and providing academic advising. The Director recommends the appointment of program faculty to the Dean, is responsible for class scheduling, faculty evaluation, and administration of academic policy. In collaboration with the Program Advisory Board, of which the Director is the chairperson, the Director of Graduate Liberal Studies Program is responsible for the organization and development of the program and is an instructor in the program.
1.4.2.3.6 DIRECTOR OF CATHOLIC INSTITUTE FOR LASALLIAN SOCIAL ACTION (CILSA)
The Director of CILSA provides leadership to the campus community in developing, promoting, and coordinating opportunities and resources to enhance student engagement in volunteer community service, social justice activities, and reflection experiences. The Director is responsible for developing a staff of professionals, students and faculty and for establishing an Advisory Board for this campus program. CILSA serves the campus community primarily as an action-oriented, information and referral center promoting a culture of service across the College.
1.4.2.3.7 DIRECTOR OF CENTER FOR INTERNATIONAL PROGRAMS
The Director of the Center for International Programs is responsible for the oversight of the Center for International Programs. This center provides study abroad opportunities to Saint Mary’s students and supervises the Intensive English Program. In addition, the center furnishes orientation, counseling and assistance to matriculated international students in both undergraduate and graduate programs. The Director is advised by the Committee on International Programs and reports to the Vice Provost for Academic Affairs.
1.4.2.3.8 DIRECTOR OF ACADEMIC SUPPORT AND ACHIEVEMENT PROGRAMS
The Director of Academic Support and Achievement Programs (ASAP) is responsible for a variety of undergraduate support services offered by the ASAP office both to students who experience academic difficulties and to those who wish to achieve greater academic success. The services include an extensive tutorial program and drop-in study groups. The Director oversees Project Success, an intervention program that assists students on first-time academic probation to build skills they need to return to good academic standing. The Director coordinates the provision of limited individualized assistance to students with learning and/or physical disabilities.
1.4.2.3.9 DIRECTOR OF HIGH POTENTIAL PROGRAM
The Director of High Potential Program administers the program designed to offer admission and support to students who, due to adverse social, economic, educational, or other factors, have demonstrated their potential to succeed in college through other than traditional indicators. The Director is responsible for the organization of an intensive summer orientation program for these students and the provision of a broad range of other academic and personal support programs throughout the year.
1.4.2.3.10 DIRECTOR OF HEARST ART GALLERY
The Director of Hearst Art Gallery oversees the programs of the Hearst Art Gallery, including exhibitions and the preservation and development of the College art collection. The Director is responsible for developing policies, procedures, long-range plans and budgets, including funding from non-College sources, in consultation with the Gallery’s Advisory Board, curator and staff, and other College officials. The Director is responsible for seeing that the Gallery upholds the standards and ethics of the museum profession, as defined by the American Association of Museums and other professional organizations.
1.4.2.3.11 DIRECTOR OF CAREER DEVELOPMENT CENTER
The Director of the Career Development Center coordinates career exploration programs and counseling services, internship placement, on-campus recruitment for full-time employment for students and alumni as well as part-time employment opportunities for students. The Director works in collaboration with the Director of Alumni and the Alumni Board of Directors, and chairs the Career Development Advisory Board.
1.4.2.3.12 DIRECTORS AND ACADEMIC COORDINATORS FOR THE SCHOOL OF EXTENDED EDUCATION
Academic Programs
The Academic Coordinator of the Human and Community Services Program is responsible for developing academic programming, recruiting students, recommending program admission, and providing academic advising, program counseling, and administration of academic policy. The Director recommends appointments of program faculty to the Dean and collaborates with other departments for program staffing. In addition, the Director may instruct in the program and advise students on independent study and senior projects.
Director of the Law Studies Program
The Director of the Law Studies Program coordinates instructional and curricular aspects of the Extended Education Paralegal Certificate Program and the undergraduate Law Studies Program. The Director is responsible for initiation of recommendations for faculty appointment, assignment and retention, and for faculty training and orientation, academic review of student materials, development and revision of curriculum and learning resources, administrative tasks related to curriculum and instruction, and the participation in the formulation of academic policy.
Director of the Liberal Education for Arts Professionals (LEAP) Program
The Director of Liberal Education for Arts Professionals Program is responsible for recruiting students, recommending program admission, providing academic advising, program counseling, development and revision of curriculum and learning resources, administrative oversight related to curriculum and instruction, and the participation in the formulation of academic policy. The Director recommends appointments of program faculty to the Dean, collaborates with other departments for program staffing, and is responsible for coordinating expansion of the program nationally.
Academic Coordinator of the Management Program
The Academic Coordinator and the Program Manager share overall responsibility for the instructional, curricular, and administrative aspects of the Management Program. Specific academic responsibilities include: assessment, hiring, and orientation of new faculty; faculty development and scheduling of faculty teaching assignments; ongoing review and revision of courses and curriculum; responding to faculty and student-faculty issues; and participation in formulation and implementation of the School's academic policies. Specific administrative responsibilities include: supervising administrative staff members; carrying out administrative tasks pertaining to curriculum and instruction; responding to student issues; participation in decision-making concerning marketing and recruitment of students; and participation in the formulation and implementation of the School's administrative policies. In addition, the Academic Coordinator is a member of the College's ranked faculty and teaches courses in the Management Program.
Director of the Master of Arts in Leadership Program
The director of the Master of Arts in Leadership program is responsible for the development and revision of curriculum; oversight of faculty recruitment, development and program instruction; recruitment of students and program admissions. In addition the director participates in and facilitates formulation of academic policy in conjunction with the faculty who teach in the program. The director is also responsible of administrative oversight of the program and program budget and is responsible for program staffing and coordinating the national expansion of the program.
Director of the Weekend College
The Director of the Weekend College is responsible for the marketing, organization, and administration of the Weekend College programs, working with the faculty to create course offerings for Extended Education students.
1.4.2.3.13 PROGRAM DIRECTORS FOR SCHOOL OF EDUCATION
The Directors of the Crosscultural Education, Early Childhood, Educational Leadership, Graduate SUBCounseling, Multiple Subject, Reading and Language Arts Leadership, Single Subject, and Special Education Programs in the School of Education fulfill the basic responsibilities of department chairpersons (see 1.4.2.4.1) and coordinate the administrative, managerial, and instructional aspects of the credential, master’s and doctoral degree programs under their supervision. In addition to their responsibilities for curriculum and instruction, they are responsible for program recruitment, admission, academic advising, and class scheduling; for recommending full and part-time faculty for appointment, assignment, and retention; for faculty training and orientation; for collaboration with Schools; for field supervision; and for program and student evaluation. Directors supervise staff, participate in the formulation of academic policy, and apply academic and administrative policies and procedures to student concerns.
1.4.2.3.14 DIRECTOR OF ATHLETICS AND RECREATIONAL SPORTS
The Director of Athletics and Recreational Sports reports to the Provost and administers the intercollegiate and recreational sport programs and the facilities of the College dedicated to these activities. The Director recommends to the Provost the appointment of all coaches and support staff and is responsible for: the Athletic Department’s budget; NCAA, WCC, and other relevant athletic compliance and regulatory matters; grant-in-aid administration for athletes; athletic marketing and promotions, media relations, and fund raising. The Director provides coordination and leadership for the Campus Athletic And Recreational Sport Committee. The Senior Woman Administrator works closely with the Director on all matters and provides coordination and leadership for the Student-Athlete Advisory Committee. The Director, under the leadership and direction of the Provost, is responsible for working collaboratively with multiple, other organizational units on campus including but not limited to Admissions, Financial Aid, Human Resources, Business Office, Registrar, Advancement and Planning, College Communications, Staff Council, Academic Senate, Regents, and Trustees.
1.4.2.4 CHAIRSPERSONS OF UNDERGRADUATE DEPARTMENTS
The chairpersons of departments that are composed of undergraduate faculty are appointed by the Dean of the School for a three-year term, normally after consultation with at least the senior members (i.e., full professors and tenured members) of the department and the Vice Provost of Academic Affairs. Department chairpersons may be reappointed by the Dean after confidential evaluations have been solicited from all members of the department and consultation has taken place with all senior department members and others whose opinions the Dean deems may be helpful. The terms of the department chairpersons should be staggered so that approximately one-third are considered for reappointment each year.
1.4.2.4.1 DUTIES OF A DEPARTMENT CHAIRPERSON, UNDERGRADUATE DEPARTMENT
1. Departmental Organization
a. Organize instruction (course assignment, course scheduling) and develop instruction (new courses, teaching effectiveness) within the department for the academic year;
b. Ensure that the College's policy on final examination scheduling is followed by faculty;
c. Hold regular monthly departmental/program meetings, the minutes of which are sent to the Dean;
d. Discuss with candidates the criteria for tenure and promotion; under teaching effectiveness include the candidate's policies and standards on grading, homework, and examination/papers;
e. Prepare description and evaluation of departmental/program curricula for the Educational Policies Board or appropriate School committee;
f. Consult in a spirit of cooperation with departmental/program members on matters of their own practice and of general departmental interest. (For the chairperson’s procedure when a department member is being reviewed by the Rank and Tenure Committee, see Rank and Tenure Procedures, section 2.6.2.2.);
g. Submit department/program budget proposals and exercise control over expenditures in the approved budget;
h. Recruit new faculty members, maintain records and complete such reports on applicants as are required by the Human Resources office;
i. Review the performance of adjunct and visiting faculty and lecturers, based on criteria to be established by the Dean of the School, which may include classroom visitations and the general student questionnaire.
j. Rank and Tenure Review
It is the responsibility of the chairperson to:
a. Familiarize himself/herself with and follow the procedures of the Rank and Tenure Committee as these pertain to the chairperson;
b. Maintain a current file for each member of the department with relevant material of candidates for rank and tenure review; keep informed on candidates subject to interim review, those eligible for tenure, and those eligible for promotion; collect appropriate materials to be presented to ranked members of the department to assist them in their evaluation of the candidates;
c. Be responsible for the timely placement of the departmental forms in the candidate's rank and tenure file and of the formal letter from the chairperson for candidates subject to interim review, and of any appropriate letters of recommendations on candidates (see Rank and Tenure Procedures, section 2.6.2.2);
d. Review student evaluations of the candidates, especially the opinions of departmental majors;
e. Make written departmental rank and tenure recommendations on candidates, in consultation with ranked members; report objectively any recommendations of ranked members which are different from those of the chairperson, submitting those directly to the Rank and Tenure Committee; share and discuss these written recommendations with the candidate prior to submitting them to the Rank and Tenure Committee;
f. Submit appropriate written class visitation evaluations from the candidate's departmental file to the candidate's rank and tenure file.
3. Teaching Effectiveness
a. Class visitation of departmental members:
i. For faculty moving toward tenure, a minimum of two classroom visits per term, at least one by the department/program chairperson, is expected.
ii. Faculty being considered for promotion must be visited by the chairperson.
b. Written evaluation of class visitation:
i. The visitor is required to submit a written evaluation of the visit to the faculty member and then to consult about the evaluation with him/her. A copy of the evaluation is to be placed in the departmental file.
c. Student evaluation questionnaire:
i. Discuss with and make recommendations to departmental faculty concerning
student evaluation questionnaires which provide a perspective of teaching
effectiveness which complements peer evaluation.
d. Hear and ascertain the validity of complaints that may be received from members of the department or from students who are taking courses in the department /program.
4. Authority
a. To recommend to the Dean, as appropriate, the reappointment or non-appointment of departmental/program faculty;
b. To call departmental/program meetings and to establish departmental/program committees;
c. To assign courses and schedule courses of instructors in the spirit of cooperation with them;
d. To initiate procedures deemed necessary for the good of the department/program (e.g., for the dismissal of an instructor);
e. To visit classes and to delegate tenured members of the department/program to do so; class visitations (day and time) are with the instructor's permission;
f. To exercise the power of veto over departmental/program decisions;
g. Limitations on the chairperson's authority: major changes (e.g. personnel policies, major requirements, composition of the major, interdisciplinary requirements) may be undertaken only with the approval of the Dean and others if necessary.
1.4.3 VICE PROVOST FOR STUDENT LIFE
The Vice Provost for Student Life is appointed by the President in consultation with the Provost for a term mutually agreed upon, and is responsible to the President and the Provost. As the chief administrative officer for student life, the Vice Provost is charged with facilitating the development of traditional undergraduate students in a manner which complements and completes their academic curriculum and serves the Mission of the College. The Vice Provost is vested with authority commensurate with the following responsibilities: the supervision of the student life educators, administrators, and staff in the areas of Student Life, Residence Life, Student Involvement and Leadership, Mission, Public Safety, Wellness, New Student Programs, Women’s Resource Center and Delphine Intercultural Center. The Vice Provost recommends to the President the appointment, promotion, and retention of the administrative staff. The Vice Provost is a member of the President’s Cabinet and an ex-officio member of all committees in the area of student life.
The administrative staff of the Vice Provost for Student Life includes the Associate Dean of Student Life for Residence and Community Life, the Assistant Dean of Student Life for Student Involvement and Leadership, the Assistant Dean of Student Life for Mission, the Director of Public Safety, the Director of Wellness, the Director of New Student Programs, the Director of the Women’s Resource Center and the Director of the Delphine Intercultural Center.
1.4.3.1.1 ASSOCIATE DEAN OF STUDENT LIFE FOR RESIDENCE AND COMMUNITY LIFE
The Associate Dean is responsible to the Vice Provost for Student Life and provides administrative and direct oversight of the Office of Residence Life. The Associate Dean and the Residence Life staff establish policies, programs and procedures that facilitate students’ intellectual and spiritual development as active members of the diverse college community. The administrative staff of Residence Life includes the Associate Director for Community Life, Assistant Director for Residential Living, Assistant Director for Residential Programming, Housing Coordinator, Resident Directors, and Resident Advisors.
Associate Director for Community Life
The Associate Director reports to the Associate Dean of Student Life and has the overall administration and management of the student discipline process and the associated protocols with specific attention to non-academic cases as well as facilitating the Disciplinary Hearing Boards and Peer Councils.
Assistant Director for Residential Living
The Assistant Director reports to the Associate Dean of Student Life and has primary responsibility for creating and leading a living and learning environment in the residence halls and coordinating staff selection for Residence Life.
Assistant Director for Residential Programming
The Assistant Director reports to the Associate Dean of Student Life and has primary responsibility for promoting and implementing intentional programming for on-campus students and for the creation and serving as the advisor for a Residence Hall Association.
Housing Coordinator
The Housing Coordinator reports to the Associate Dean of Student Life and has primary responsibility for the support and coordination of housing functions for the Office of Residence Life.
1.4.3.1.2 ASSISTANT DEAN OF STUDENT LIFE FOR STUDENT INVOLVEMENT AND LEADERSHIP
The Assistant Dean of Student Involvement reports to the Vice Provost for Student Life and advises and coordinates the student government, clubs and media, appoints the faculty/staff moderators for all registered student clubs and coordinates multi-cultural, social and co-curricular events and programs for the undergraduate student body. The Assistant Dean is responsible for the development, implementation and oversight of a comprehensive student leadership development program.
Director of the Delphine Intercultural Center
The Director of the Delphine Intercultural Center reports to the Assistant Dean for Student Involvement and Leadership and promotes a learning environment which embraces diversity, fosters acceptance and creates an inclusive community through co-curricular programs, outreach, support services and resources.
1.4.3.1.3 ASSISTANT DEAN OF STUDENT LIFE FOR MISSION
The Assistant Dean of Student Life for Mission reports to the Vice Provost for Student Life. The Assistant Dean works to ensure that co-curricular programs are rooted in the College’s mission as a Catholic, Lasallian, and liberal arts institution.
1.4.3.1.4 DIRECTOR OF WELLNESS
The Director of Wellness reports to the Vice Provost and provides administrative, operational and programmatic oversight for the following functional areas: Medical Services, Counseling Services, and Health Promotion and Prevention Services. Under the leadership of the Director, Medical Services provides high quality primary care services; Counseling Services provides individual, couple, and group counseling, as well as crisis intervention and consultation; and Health Promotion and Prevention Services offers educational and peer-facilitated, co-curricular programs and services to the campus community.
Assistant Director of Medical Services
The Assistant Director coordinates the provision of medical care and education, especially for minor illness or injuries, and health and wellness education and promotion activities.
Assistant Director of Counseling Services
The Coordinator coordinates counseling services for students on an individual and group basis; consults with student life educators, administrators and staff as well as with faculty regarding student emotional, behavioral and psychological concerns; provides alcohol and drug education programs as well as other relevant workshops and group presentations.
Coordinator of Health Promotion & Education
The Coordinator oversees the delivery of educational, co-curricular programs, tools and activities which encourage and promote student health; also supervises the Peer Education Network program.
1.4.3.2 DIRECTOR OF NEW STUDENT PROGRAMS
Reporting to the Vice Provost for Student Life, the Director has primary responsibility for supporting the successful transition of new students into the College and for leading the Student Life area (in collaboration with Undergraduate Academics and Enrollment) in sustaining and creating collaborative programs that enhance student learning and success.
1.4.3.3 DIRECTOR OF WOMEN’S RESOURCE CENTER
The Director of the Women’s Resource Center reports to the Vice Provost for Student Life and promotes a campus environment where students, especially women students, are encouraged to seek gender-related information and exchange views. Additionally, the Director coordinates the provision of relevant educational programs and activities and coordinates the Sexual Assault Crisis Response Team.
1.4.3.4 DIRECTOR OF PUBLIC SAFETY
The Director of Public Safety reports to the Vice Provost for Student Life and coordinates campus safety and security matters, establishes and enforces parking and traffic regulations, coordinates crime investigation and reporting, and facilitates emergency and natural disaster operations.
1.4.4 VICE PRESIDENT FOR FINANCE AND PLANNING
The Vice President for Finance and Planning is appointed by the President with the approval of the Board of Trustees for a term mutually agreed upon, and is responsible to the President. The Vice President for Finance is the College’s chief financial officer and treasurer and her/his duties include responsibility for all business and financial affairs of the College (business policies, operations, communications, facilities construction and planning, human resources, physical plant and contracted services). The Vice President is vested with authority commensurate with such responsibilities. The Vice President recommends to the President the appointment, promotion, and retention of administrative staff and the selection of firms contracting with the College to provide services. The Vice President is a member of the President’s Cabinet and an ex-officio member of all committees in the areas of business, finance, buildings, technology and human resources. As the principal planning officer for the College, the Vice President oversees the Office of Architecture and Construction and is the reporting officer to whom all planning consultants report.
The administrative staff and contractual services staff reporting directly to the Vice President for Finance are the Contracted Bookstore Manager, Chief Technology Officer, Coordinator of Administrative Services, Director of Events and Conferences, Director of Finance/Controller, Contracted Director of Food Service, Director of Human Resources, Executive Director of the Physical Plant, and the Print Shop Manager.
1.4.4.1 ASSISTANT VICE PRESIDENT FOR BUSINESS AFFAIRS
The Assistant Vice President for Business Affairs supervises the operation of the Purchasing Department and the Print Shop, and assists the Vice President for Administration/Chief Financial Officer in preparation of the annual budget, periodic financial reports, and financial analysis of various program alternatives in order to aid the administration in the decision-making process.
1.4.4.2 EXECUTIVE DIRECTOR OF THE PHYSICAL PLANT
The Executive Director of the Physical Plant supervises the Department of Architecture and Construction, the Office of Environmental Health and Safety, and the personnel and the maintenance program of the physical plant, including all buildings and grounds, equipment, utilities, and vehicles. The Executive Director also schedules and coordinates the use of College vehicles.
1.4.4.3 DIRECTOR OF FINANCE/CONTROLLER
The Director of Finance/Controller supervises and directs the Budget Office and Business Office operations, including budget management and reporting and all accounting functions, cash management, billing, collections, accounts payable, and payroll. The Director of Finance/Controller also coordinates the annual audit of the College’s financial records by outside independent auditors.
1.4.4.4 DIRECTOR OF HUMAN RESOURCES
The Director of Human Resources is responsible for the College’s human resources, compensation, benefits programs, and discrimination policies, including but not limited to the College’s sexual harassment policies. The Director coordinates hiring, reviews all contracts, recommends salary, personnel, and benefit policies to the administration, monitors College compliance with laws in government regulations, e.g., Equal Employment Opportunity, Title IX and Title VII regulations, investigates reported complaints of improper conduct, and advises on other appropriate matters affecting the human resources of the College.
1.4.4.5 CHIEF TECHNOLOGY OFFICER
The Chief Technology Officer (CTO) is responsible for both academic and administrative technology, including the planning, implementation and management of electronic resources and management of information systems. The CTO also oversees campus telecommunications and audio-visual support.
1.4.4.6 DIRECTOR OF ARCHITECTURE AND CONSTRUCTION
The Director of Architecture and Construction is responsible for supervising and coordinating all construction on campus from preliminary planning through project completion.
1.4.5 VICE PRESIDENT FOR ADVANCEMENT
The Vice President for Advancement is appointed by the President for a term mutually agreed upon, and is responsible to the President. The Vice President oversees the offices of Development & Alumni Relations. As the principal fund raising officer, the Vice President oversees the offices of Development and Advancement Services. The Vice President is responsible for presenting annual and long-range plans for the funding of institutional priorities and for engaging the alumni, parents, friends, corporations and foundations who can assist the College in reaching its goals. The Vice President is vested with authority commensurate with such responsibilities. The Vice President recommends to the President the appointment, promotion and retention of administrative Advancement, Alumni Relations & Development staff and appoints other staff. The Vice President is a member of the President’s Cabinet, and an ex-officio member of all committees in the area of advancement.
1.4.5.1 SENIOR DIRECTOR FOR DEVELOPMENT
The Senior Director for Development is responsible for planning and directing the College’s overall fundraising effort. The Senior Director supervises, guides, and coaches the Annual Fund, Foundation and Corporate Relations, Major Gifts, Athletic Development, and Advancement Services. The Senior Director reports to the Vice President for Advancement, and works closely with the Development Committee of the Board of Regents.
1.4.5.2 DIRECTOR OF ALUMNI RELATIONS
The Director of Alumni educates and involves alumni and friends through creative programming, while serving the best interests of the College. In addition to supervising, guiding, and coaching the staff of the Alumni Relations Office, the Director of Alumni Relations also oversees the Alumni Relations Board.
1.4.5.3 DIRECTOR OF ADVANCEMENT SERVICES
The Director of Advancement Services is responsible for recording gift information properly, updating donor records, and coordinating proper acknowledgements of donations received by the College. The Director manages the alumni and donor information database.
1.4.6 VICE PRESIDENT FOR COLLEGE COMMUNICATIONS/VICE PROVOST FOR ENROLLMENT
The Vice President for College Communications and Vice Provost for Enrollment is appointed by the President and Provost for a term mutually agreed upon and is responsible jointly to the President and Provost. As the administrative officer primarily responsible for the enrollment and retention of students (recruitment, admission, financial aid, registration, progress towards degree) and both external and internal communications and marketing (marketing, media relations, community and government relations, creative services), the Vice Provost and Vice President is vested with authority commensurate with such responsibility. The Vice Provost and Vice President recommends to the President and Provost the appointment, promotion and retention of the administrative staff in College Communications and Enrollment Services and appoints other staff. The Vice Provost and Vice President is a member of the President’s Cabinet, the Provost Council, the College Budget and Planning Committee, and is an ex-officio member of all committees in the areas of recruitment, admission, financial aid, registration, college communication and marketing, and retention. The administrative staff of the Vice President for College Communications and Vice Provost for Enrollment is composed of the Dean of Admissions, the Registrar, the Director of Financial Aid, and the Director of College Communications.
1.4.6.1 REGISTRAR
The Registrar is responsible for the following registrarial functions: academic records (transcripts, grades, grading policies); enrollment (registration requirements and procedures, leave of absence, withdrawal from School, verification of enrollment, qualifications for readmission); progress toward degree (academic probation, special academic petitions, declarations of major and minor); determination of degree requirements (candidacy, granting of degrees, course credit evaluations); class schedule, room assignments; and final examination schedule. Along with others, the Registrar contributes to institutional research efforts, and is primarily responsible for the enforcement of academic regulations. The Registrar is assisted by the staff of the Office of the Registrar.
1.4.6.2 DEAN OF ADMISSIONS
The Dean of Admissions is responsible for the recruitment and admission evaluation of all incoming traditional undergraduate students. Responsibilities include demographic research, development of publications and video, School and college visits, interviewing of applicants, and supervision of alumni, faculty and student recruitment programs, consideration of applicants’ credentials and determination and notification of admission status. The Director supervises the Admissions office staff of counselors and support personnel.
1.4.6.3 DIRECTOR OF FINANCIAL AID
The Director of Financial Aid supervises and administers all aspects of the financial aid program. The Director counsels students and parents on the availability of financial aid and scholarships, determines eligibility for the college’s financial aid programs, prepares applications for federal funds, directs the awarding of financial aid and the maintenance of records, and prepares reports required by federal, state, and institutional agencies.
1.4.6.4 DIRECTOR OF ARTICULATION AND TRANSFER/ASSOCIATE REGISTRAR
The Director of Articulation and Transfer is the institutional advocate for transfer students. The Director is responsible for developing formal articulation agreements with other institutions of higher education, providing prospective transfer students with preliminary advanced standing evaluations, determining the transferability of courses, and arranging for the course scheduling and orientation of new transfer students. In addition, the Director is responsible for monitoring and addressing other institutional policies and procedures (e.g., residence life, advising, orientation) which affect transfer students.
1.4.6.5 COORDINATOR, INTERNATIONAL RECRUITMENT AND ADMISSIONS
The Coordinator of International Recruitment and Admissions is responsible for the recruitment and admissions of international students to all of the College’s programs. In this role, the Coordinator develops and implements recruitment strategies for international students, reviews and makes admissions recommendations on all international applicants, and advises staff and faculty regarding international student admission issues. The Coordinator reports to the Dean of Admissions.
1.4.6.6 DIRECTOR OF COLLEGE COMMUNICATIONS
The Director of College Communications oversees internal and external communications on behalf of Saint Mary’s College. The Director uses appropriate communications strategies and programs to support attainment of Saint Mary’s College strategic and operating goals and objectives. Maintains a broad understanding of contemporary issues affecting institutions of higher learning, anticipates how these issues may impact Saint Mary’s College and its key audiences, and, where appropriate, recommends and implements communications programs that help the College respond appropriately to them. Where appropriate, the Director serves as an official spokesperson for Saint Mary’s College. Supports the communications needs of the President, Provost and other senior administrators, and assists other College functions (including Admissions, Advancement, Student and Alumni Relations, and Athletics) with their respective communications needs as required.
1.4.6.7 DIRECTOR OF CREATIVE SERVICES
The Director of Publications is responsible for supervising and coordinating the publishing of all materials related to the College and reports to the Director of College Communications. The Director’s primary publication responsibilities include academic catalogues, admissions materials, and advancement and development marketing pieces.
1.5.1 THE PRESIDENT OF THE COLLEGE
1.5 ORGANIZATIONAL CHARTS
1.5.2 THE PROVOST
1.5 ORGANIZATIONAL CHARTS
1.5.2.1 THE VICE PROVOST OF ACADEMIC AFFAIRS
1.5 ORGANIZATIONAL CHARTS
1.5.3 THE VICE PROVOST FOR STUDENT LIFE
1.5 ORGANIZATIONAL CHARTS
1.5.4 THE VICE PRESIDENT FOR FINANCE AND PLANNING
1.5 ORGANIZATIONAL CHARTS
1.5.5 VICE PRESIDENT FOR ADVANCEMENT
1.5 ORGANIZATIONAL CHARTS
1.5.6 VICE PRESIDENT FOR COLLEGE COMMUNICATIONS AND VICE PROVOST FOR ENROLLMENT
Every decision made and action taken by the College attempts to fulfill the Mission and is guided by its spirit. Because that spirit finds its first and primary expression in the relationship between faculty and students, faculty have a particular responsibility to contribute to the effective operations of the College, especially in academic matters. The following section describes the role played by the faculty in the governance of the College.
1.6.1 SHARED GOVERNANCE
The ideal process for decision-making at the College relies on cooperation and respect among all parties involved. Whenever possible, the outcome will be a result of consensus and/or compromise. Typically, several different groups and individuals initiate and review potential actions prior to adoption. The Board of Trustees has final authority to approve or disapprove of changes to the Faculty Handbook (Revision Process of the Faculty Handbook, see section 1.8.)
1.6.1.1 FACULTY ELECTIONS
The Academic Senate conducts faculty elections to determine:
1. Faculty officers and representatives:
- Chairperson and Vice Chairperson of the Academic Senate;
- Faculty Representative to the Alumni Board of Directors.
2. Faculty membership on:
- Academic Senate
- Rank and Tenure Committee
- Educational Policies Board
- Undergraduate Policies Committee
- Graduate Policies Committee
- Program Review Committee
- Admissions and Academic Regulations Committee
- Faculty Welfare Committee
- Grievance Committee
- Equal Employment Opportunity Compliance Committee
1.6.1.1.1 NOMINATIONS
1. A Candidate Information Survey will be distributed and compiled under the direction of the Academic Senate in the spring of each year.
2. The Academic Senate will direct the preparation of a nominating ballot for each office/committee seat based on (1) statutory requirements for eligibility as set forth in the Faculty Handbook, (2) expression of willingness on the part of individual faculty members to serve as indicated by the survey[1] , and (3) the current number of positions held by individual faculty members.
3. Eligibility: Determined according to (1) office or committee membership specifications as to faculty rank (ranked or tenured) and instructional duties (4/7 or more, or in the case of chairs and directors of graduate or adult academic units, whose instructional duties are 2/7 or more), (2) appointment status of a faculty member at the time of election (e.g., status in spring term for membership effective in fall term). Faculty members granted a sabbatical or leave of absence retain their eligibility status for election. However, they are not eligible for nomination for any position whose period of service overlaps the academic year(s) of the leave. Tenured faculty members who have been granted a temporary reduced teaching load shall be considered to hold full-time appointments, for purposes of eligibility to serve on faculty committees.
4. Procedure: Each voter must designate twice as many persons as nominees for an office or membership as will be elected to that office or committee (e.g., two persons must be designated by a voter as nominees for representative). The specified number of persons (e.g., two) receiving the most votes are nominees for the run-off election. Upon being notified of nomination by the Election Committee, a faculty member may decline nomination.
1.6.1.1.2 BALLOTING
1. Any ballot must be available for nine school days (days on which undergraduate classes are held). Every effort should be made to accommodate the schedules of the various schools so that all faculty will be able to vote before the deadline.
2. Ballots will be made available electronically. Access is regulated via individual passwords newly generated for each election.
3. The ballots will be electronically tabulated at a previously announced time under the supervision of a designated member of the Committee on Committees. Normally this will be done soon after the close of voting.
1.6.1.1.3 ELECTION
From the list of nominees each voter must designate the same number of persons as specified for an office or membership. The specified number of nominees receiving the most votes are elected as members. A faculty member may not decline election.
1.6.1.1.4 FACULTY QUALIFICATIONS FOR ELECTION
In elections conducted by the Academic Senate the following are criteria for election:
1. In elections conducted by the Academic Senate the following are criteria for election:
a. Representatives must be faculty who appear on the Rank and Tenure roster.
b. Faculty representing the undergraduate program in their School must teach a majority of their courses in the undergraduate program of that School. Faculty representing the graduate program in their School must have taught at least two graduate courses in the School the previous scholastic year.
c. Faculty representing Schools must be elected from their respective Schools. A faculty member may stand for election in one School only. Membership in a School is determined by the departmental appointment. In case of dual appointment or multiple eligibility, the faculty member decides in which School he/she will stand for election.
d. Faculty representing a program, undergraduate or graduate, in their School must be elected from the respective program. A faculty member may stand for election in one program in a School only. In case of dual appointment or multiple eligibility, the faculty member decides in which program he/she will stand for election.
2. The following are ineligible to stand for election:
a. Presidents, Vice Presidents, Provosts, Vice Provosts, Deans, Associate Deans, Assistant Deans, Presidential Assistants;
b. Faculty whose instructional duties are less than 4/7, or, in the case of the School of Extended Education, less than 100 instructional hours in the year previous;
c. Chairpersons, directors, etc., and directors of graduate or adult academic units whose instructional duties are less that 2/7.
1.6.1.1.5 VOTING RIGHTS
1. Elections conducted by the Academic Senate:
a. Ranked Faculty. All ranked faculty will automatically receive notice that the election ballot has been electronically posted. They will simultaneously receive individual passwords to be used when casting their ballot. Faculty members may vote in one School only. For school-designated positions, all faculty members must declare on the preference survey which pool of eligibility (graduate or undergraduate and school) for which they qualify, determined by the School where the majority of courses are taught in a given scholastic year.
b. Voting eligibility of Adjunct and part-time faculty will be determined by the Dean’s office for the school in which those faculty teach. On or before December 1st of each year, Deans’ offices must submit to the office of the Academic Senate a roster of eligible adjunct and part-time faculty based on the following criteria: adjunct and part-time faculty are eligible to vote only when teaching one or more full courses in a given quarter or semester; or, in the case of the School of extended Education, when they are faculty members who have taught at least 100 instructional hours in the previous 12 months in the School of Extended Education. Non-academic administrators and coaches who are full-time College employees are considered adjunct faculty or lecturers if they teach one full course during the scholastic year of the election. If on December 1st, the office of the Academic Senate has not received the voter eligibility roster from a Dean’s office, the Senate administrative assistant will request the roster, reminding the Dean’s office that the final filing date for the roster is December 15th. If any school does not submit a roster by December 15th, adjunct or part-time faculty members in that school will NOT receive a password.
1.6.1.1.6 RESIGNATIONS AND APPOINTMENTS
1. A faculty member wishing to resign from an elected committee must inform the Chair of the Committee on Committees in writing.
2. Should a position in an elected committee, other than the Rank and Tenure Committee and Grievance Committee, become vacant at any time, the Chair of the Committee on Committees shall appoint the runner-up in the election of the vacating member to complete the term. If that runner-up is unable to accept the position, the 2nd runner-up, if there is such a person, will be appointed to complete the term. If no runner-up is available, the Chair of the Academic Senate will appoint a replacement for the remainder of the academic year and the position will be placed on the ballot for the next regular spring election.
1.6.1.2 THE ACADEMIC SENATE
1.6.1.2.1 ROLE
1. The Academic Senate is the principal instrument through which the faculty of the College exercises its responsibilities in the governance of the academic life of the College community. The Academic Senate is a faculty body with the specific responsibilities of identifying issues of legitimate faculty concern, especially matters directly and indirectly related to the academic life of the College, and to initiate appropriate actions to address them. In the process of arriving at its decisions, the Senate will keep the President and other appropriate officers of the College informed as issues come forward and will seek their advice, expertise, and recommendations.
2. The Academic Senate reviews, comments on, and suggests changes in initiatives that originate from the administrative officers of the College when sent to it for appropriate faculty review. It takes action on particular matters when requested to do so by the President, the Provost, or other designated College officials.
3. The Academic Senate is responsible for the overall design, functioning, and evaluation of faculty bodies (see section 1.6.1.2.1.1.(3) below). It also advises the President and Provost about faculty membership on other governing bodies. It defines the proper responsibilities of, coordinates the functions of, and resolves disputes between the committees and other faculty bodies under its jurisdiction.
4. The Academic Senate provides, through its general meetings, a forum at which members of the faculty may express their opinions on matters under consideration or petition for consideration of other issues and, in so doing, help the Senate to exercise its judgment in an informed manner.
5. The Academic Senate, in collaboration with the Provost, may call a General Faculty Meeting for informal discussion on matters concerning the College community. Some meetings may have an open agenda and others may be planned around broad topics.
1.6.1.2.1.1 Responsibilities of the Academic Senate and Relationship to the Campus Community:
1. Faculty bodies may respond to, provide information for and/or refer recommendations to the Academic Senate (see Executive Meetings, section 1.6.1.2.9.1, and General Meetings 1.6.1.2.9.2). These reports and recommendations are submitted to the Provost. The Provost will keep the Senate informed of action taken. When the Provost has chosen not to act or to act contrary to the Senate recommendations, the Provost informs the Senate of his/her reasons.
2. From time to time, the Academic Senate will make recommendations to the Provost concerning governance structures at the College. The Provost will review the recommendations and if he/she concurs, he/she will forward these recommendations to the President.
3. The Academic Senate defines the procedures and membership of faculty councils and committees of the College. The Academic Senate has these responsibilities for the following committees, councils and governing boards: the Academic Senate, Educational Policies Board, Rank and Tenure Committee, Academic Administrators Evaluation Committee, Grievance Committee, Faculty Welfare Committee, Faculty Elections Committee, Committee on Teaching and Scholarship, the Faculty Bookstore Committee, and Library Committee. (Regarding how changes are approved for the Faculty Handbook, see section 1.8.)
4. In consultation with the Academic Senate, the President defines the responsibilities and the procedures for the selection and appointment of the Provost. In consultation with the Senate, the Provost defines procedures for the selection, appointment, and evaluation of the Vice Provost of Academic Affairs and the Deans. The actual appointment of the Vice Provost of Academic Affairs is made by the President, in consultation with the Provost (see section 1.4.2.1).
5. The Academic Senate establishes faculty qualifications for election to office and for voting, and defines the responsibilities and the procedures for faculty selection, appointment, promotion and tenure, sabbaticals, grievance, retirement and separation from the College.
6. The Senate’s actions are of two kinds: those for which the Senate has full authority to act, such as faculty committee membership and procedures; those which are sent to the Provost for consultation, approval, or disapproval.
a. The Senate’s authority to act on its own is defined in sections 1.6.1.2.1, 1.6.1.2.1.1, and 1.6.1.2.9.1.3.
b. Any motion of the Senate regarding academic programs of the College is sent to the Provost for approval, disapproval, or further consideration. The Provost will act within 60 working days. Requests which are forwarded to the Academic Senate by the Provost will be acted upon within 90 school days.
1.6.1.2.2 ACADEMIC SENATE CHAIRPERSON
The chairperson presides over both the general and executive meetings of the Academic Senate. He/she sets the calendar for all meetings and the agenda for executive meetings. The chairperson assumes office after serving one year as vice chairperson. He/she receives release time from teaching assignments commensurate with the responsibilities of the office.
1.6.1.2.3 ACADEMIC SENATE VICE CHAIRPERSON
The vice chairperson is elected by the faculty at-large for a three-year term, the second year of which he/she serves as chairperson, and the third year of which he/she serves as past chairperson and Faculty Representative to the Board of Trustees (see section 1.7.3.3.)
1.6.1.2.4 SUCCESSION
If the chairperson is unable to continue in office, the vice chairperson assumes the office of chairperson. He/she continues as chairperson through the following year, i.e., the year he/she would normally serve as chairperson.
If the vice chairperson cannot assume the office of chairperson upon the latter's completion of his/her term, the Academic Senate shall elect, by majority vote, a chairperson for the upcoming year. Normally, nominations will be made from among the current and former members of the Senate.
If the office of vice chairperson becomes vacant, due to resignation or assumption of the office of chairperson, the Academic Senate shall elect a current or former member of the Senate to serve the remainder of the one-year term as vice chairperson. A regular election shall be held in the spring for the following year's chairperson and vice chairperson.
1.6.1.2.5 PARLIAMENTARIAN
The chairperson shall appoint a parliamentarian from the faculty for a one-year term. The parliamentarian, who shall serve at the pleasure of the chairperson, shall be present at all meetings of the Academic Senate (general, executive, special) but shall not have a vote.
1.6.1.2.6 SECRETARY
The Academic Senate secretary takes minutes of all meetings of the Academic Senate (executive, general, special) and prepares them for distribution to faculty. The secretary also:
1. Prepares agenda (set by the chairperson), memos, and other materials and distributes them to senators, committee chairs, administrators, faculty members, etc.;
2. Maintains all pertinent records and correspondence of the Senate, including a current file of all faculty members (School, full- or part-time status, eligibility for election, etc.);
3. Assists the Election Committee in the conduct of elections;
4. Performs other duties related to the conduct of Senate business.
5. The secretary is selected by the chairperson with the assistance of the Human Resources office and according to established College procedures. The secretary reports to the chairperson.
1.6.1.2.7 MEMBERSHIP
The Academic Senate consists of 17 members, distributed as follows:
- past chairperson (in the year following service as chairperson)
- chairperson (tenured)
- vice chairperson (tenured chairperson elect)
- five tenured faculty members, one each from the Schools of Liberal Arts, Science, Economics and Business Administration, Extended Education, and Education
- six tenured faculty members to be elected at-large from the five schools listed above
- two faculty members on the Rank and Tenure roster who do not have tenure to be elected at-large from the five schools listed above
- one parliamentarian, non-voting, appointed by the chairperson for a one-year term
1.6.1.2.8 TERMS OF OFFICE
Senators are elected for a three-year term, renewable once consecutively. The terms are staggered so that approximately one-third of the terms end each year.
If a senator needs to be absent for a month or more, he/she shall be temporarily replaced by the runner-up in the most recent Senate election in this senator's School.
Should a senator be unable to complete his/her term, the runner-up in the most recent Senate election from the senator's School shall complete the term. If the runner-up is not able to serve, the chair of the Senate will appoint a replacement. (See 1.6.1.1.6 Resignations and Appointments)
1.6.1.2.9 MEETINGS
Academic Senate meetings are of two types, executive and general. Ordinarily, one meeting of each type is scheduled each month from September through May.
1.6.1.2.9.1 Executive Meetings
The Academic Senate has five executive duties:
1. To receive, review, and respond to and/or refer recommendations and reports from the Senate committees, the President, the Provost, the Vice Provost of Academic Affairs, and the Deans of the Schools.
All concerns related to the academic life of the College are within the Academic Senate's purview except:
a. Recommendations on sabbatical leaves, which are made by the Undergraduate Policies Committee and the Graduate Policies Committee of the Educational Policies Board directly to the Provost;
b. Selection of undergraduate students for awards at graduation, which is made by the Undergraduate Policies Committee of the EPB and reported directly to the Dean for Academic Development and the Registrar;
c. Rank and tenure decisions, which are made by the Rank and Tenure Committee; and
d. Grievances, which are considered by the Grievance Committee.
2. To set the agendas for general meetings.
Items for agendas of general meetings are taken from recommendations, reports and requests for review received from:
a. The President, the Provost, Vice Provost of Academic Affairs, or the Deans of the Schools.
b. The councils and committees under 1.6.1.2.1.1 (3) above.
c. The Academic Senate itself. Any member of the Senate, with the consent of the majority of those present at an executive meeting, may place an item on the agenda for the next general meeting.
d. The faculty. Any faculty member, full- or part-time, may request that an item be placed on the agenda of a general meeting by submitting the request in writing. The Senate will consider placing the item on the general meeting agenda after seeking information from appropriate parties and discussing it in an executive meeting. An agenda item submitted to the Senate with the supporting signatures of ten other faculty members will normally be placed on the agenda of the next general meeting.
In order to avoid jurisdictional disputes and duplication of effort, faculty- and Senate-initiated requests will ordinarily be sent for review to an appropriate council or committee.
Similarly, recommendations and reports received from councils or committees may be returned for further study. Otherwise, all recommendations, reports and requests will be assigned to one of the two following categories:
i. The consent agenda.
1) Items identified as "consented to" are those which, in the judgment of the Senate, require no further discussion by the Senate or faculty in a general meeting before a recommendation or decision can be made. Such items are judged to be non-controversial, issues which other committees have fully reviewed and to which the Senate can make no further contribution, or issues on which the opinion of the faculty is already known. A two-thirds majority vote of the Senate is required to place an item on the consent agenda, with the exception of the Educational Policies Board’s consent calendar, as explained below. All Senate actions passed on a “consent” basis are announced to the faculty at the next general meeting of th