Application, Sites and Fees

Apply for a post-commencement reception site and learn more about the process.

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How Do I Apply?

  1. Decide whether you will apply alone or as part of a group of graduates.  If applying as a group, you need to assign one person in your group as the main group contact who will be responsible for the application, gathering the fees from the group, and collecting and submitting all necessary paperwork.  See group size guidelines.
  2. Attend the Grad Fair on March 2, 2016 to get more information from Meetings, Events, & Conference Services. 
  3. Complete online application. The online application will be available on March 3, 2016. 
  4. The online application will closes on March 9, 2016 at 4:30 pm. The Office of Meetings, Events, and Conference Services will be be sending receipt of application confirmation emails to group leaders.  After receiving confirmation of your received application/site reservation no later than March 16, 2016; you will then need to submit all required documents. Click here for instructions for completing the required documents, post-commencement site guidelines and fees.
  5. Receive notice of your confirmed reception site location no later than May 1, 2016.

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Site Assignments

Reception site assignments are not guaranteed until the Facility Use Agreement is signed; the Certificate of Liability Insurance, Alcohol Responsibility Form, and the Catering Vendor Agreement (if applicable) is submitted with site fees.

Final assignments will be posted online  no later than May 1, 2016.

Reception Group/Site Sizes

  • Each reception site is limited to a designated number of graduates.  See Site Locations.
  • Each designated reception site has an established maximum number of guests that can be accommodated in the space provided. Each graduate is allowed a maximum 15 guests.
  • Multiple parties are often assigned to the same reception site. 

Reception Site Fees

  • The cost of participating is $125.00 per graduate.
  • Catering Vendor On-site fee is $50.00 per group (if applicable)
  • Groups should provide two checks or money orders. The first checks should include fees for all individuals in the group and catering vendor fee (if applicable). The second check is for the Certificate of Liability Insurance. Please make checks or money orders payable to Saint Mary's College. No cash will be accepted. 
  • All fees are due by April 15, 2016 by 4:00 pm.

Reception site fees help cover the costs involved with setting up the sites (i.e., portable restrooms, trash cans, chalking designated sites, etc.) and with cleaning up after the receptions are concluded.  As the graduate schools have their graduation celebrations on Sunday, the campus must be returned to its pristine condition overnight.

Insurance Information

Each group is required to provide the College with a Certificate of Insurance naming Saint Mary's College as additionally insured for $1,000,000.00.   These certificates can be arranged through your own insurance agent or through Conference Services.  The rate for a one-day policy arranged by the College is $100.00 per reception group.  If purchasing through the College, include the additional $100 payment in the amount of the check used for the site fee payment payable to Saint Mary's College.

The Application for College insurance coverage or proof of insurance through your own agent, must be returned to Meetings, Events, & Conference Services along with your signed Facility Use Agreement and site fee (check or money order) by April 15, 2016 at 4:00 pm.