Welcome to Saint Mary's College of California. We are glad that you have chosen to join our campus community. On this page, you will find essential forms that will assist us in preparing for your arrival. These forms are needed to establish your SMC ID, email, and access to other systems such as Moodle. If you are a new faculty or staff member, please stop by our Human Resources office prior to your official start date (if possible) to turn in your completed forms and establish your right to work in the US (please see the I-9 Form). You may contact the HR staff at 925-631-4212. Thank you and welcome.
Saint Mary's College of California employs only United States citizens or other individuals who have the legal right to work in the United States. The College complies with the rules and regulations of the Immigration Reform & Control Act of 1986. The minimum requirement is that new employees on their first day of work, but within three business days, must complete the Department of Homeland Security Form I-9 (Eligibility to Work) and provide documentation proving their identity and eligibility to work in the United States.
Note to faculty: Completing all your paperwork well before the term begins will allow the College to prepare your supporting services in advance of your first class meeting (ID, email, class rosters, library access, and Moodle) and is strongly recommended. Also if a faculty member has worked for the College previously, they need only provide I-9 information if it has been more than three years since they last completed their I-9 form for the College or if their current I-9 form is no longer valid.
Note if work eligibility changes: To retain their employment status, employees must provide proof of continued eligibility no later than 72 hours after their work eligibility expiration date. If proof of eligibility is not provided by this time, the College will terminate employment.