Step

Hiring Authority

1

Contact your dean, vice provost (if undergraduate) and Director of Recruitment and HR Projects to schedule a meeting to plan a strategy for proactive search. Review Recruitment Guidelines contained in Chair & Program Director Resource Guide

2

Prepare draft position description and submit the draft to your dean and the vice provost (if undergraduate). Following approval submit the draft to Director of Recruitment and HR Projects to start the recruitment process.

3

HR to set-up hiring authority in the GAELRECRUIT on-line recruitment system and notifies hiring authority when completed. Hiring authority completes the on-line job posting request (JPR).

4

Upon receipt of final position description from Director of Recruitment and HR Projects work with your dean and Director of Recruitment and HR Projects to finalize and implement recruitment campaign, including pro-active and diversity recruitment.

5

Establish search committee, interview candidates, select finalist/s. Finalist approved by dean and vice provost (or provost for graduate programs).

6

Have final candidate/s sign authorization for references to be checked; check references (do not rely on reference letters submitted by candidates). Authorization form available from HR or the Chair & Program Director Resource Guide.

7

Have final candidate/s sign authorization for background check (criminal, highest degree, etc.); make sure candidate provides full legal name, no initials or nicknames. HR does background check and notifies you when it has been completed.

8

 Salary/Rank

Dean consults with Vice Provost or Provost to determine salary placement and rank (if appropriate).

9

If candidate is in US on a visa, request a copy of the visa and contact HR immediately.

10

Consult with your dean to extend offer to candidate of choice; Chairs call to notify of decision, but dean makes the offer.

11

Let candidate know he/she can complete I-9 and tax forms in person at the HR office before hire, or must do so within 3 days of employment. Note: Offers of appointment may be rescinded and faculty may not teach, receive email account and be paid until these forms have been completed and received in HR.

12

After appointment has been negotiated by your Dean and formally accepted by the candidate, notify HR by submitting the candidate to hire in the GAELRECRUIT system.

13

Hiring authority sends decline letters to unsuccessful candidates interviewed by phone or in person.

14

Letter of Intent is prepared by Provost's office for tenure-track faculty.
Letter of Intent is prepared by the Dean’s office for Adjunct faculty. Dean’s Office completes employment contract and electronically sends to HR.

15

Strongly encourage new faculty member to attend the next Benefits Orientation given by HR.

16

Encourage new faculty member to attend the annual new faculty orientation program.