Before a new student employee can begin work, the required forms must be verified by the Payroll Department.

The Payroll Office needs to be notified when you hire a student worker in order to verify that all employment documents have been completed (I-9, W-4, Direct Deposit) before the student begins working.  Additionally, a timesheet will need to be created in GaelXpress so the student can record time worked. 

Please complete the following information and submit it to the payroll office for each new student worker that you hire.  Once all paperwork is received and the timesheet created, you will see your new student hire's name appear on your GaelXpress under Time Approval (for supervisors). 

Please note that a student cannot begin working until you see their timesheet online on your Time Approval screen in GaelXpress. 

Forms to be completed: 

New Hire Form (all student workers) 

Employment Packet (student workers who have not previously been paid through the Saint Mary’s payroll office only)

For further information about student timesheets on GaelXpress please see Electronic Timesheets (for students).

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Saint Mary's College of California
1928 Saint Mary's Road
Moraga, CA 94575
(925) 631-4000
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