See Purchasing office for requisition forms.  Purchases of this nature should NOT be made on the Saint Mary’s College Visa P Card or personal credit cards without prior approval from Purchasing.   *Services require the completion of a Service Agreement.

Go to: Service Agreement Page

• Note: Contact CATS for all technology and computer related requests prior to completing a Purchase Requisition.

Go to: IT Services Technology Purchase Request Form

• EXCEPTIONS: Regardless of dollar amount the following purchases require a Purchase Order (PO).  Restricted Accounts, Endowment Acounts, All Furniture requests, Orders to be placed by Purchasing on a Corporate credit card.

• Events/services ordered through Sodexo Food Services for less than $3,000. require an authorized signer to sign and code the Sodexo catering confirmation form. For events over $3,000, a purchase requisition should be submitted to Purchasing well before the event date (at least 7-10 business days). An estimate is fine to create a requisition.

• The purchasing requisition should be completed with a date, department, name and phone number of the requester, vendor name, description and quantity of purchase, and account number. Include estimated pricing if exact prices are not available. Include sales tax and shipping costs (as appropriate). Attach any quotes to the requisition.

• Note: If submitting a purchase requisition for a new vendor who requires a purchase order for invoicing please include a completed W-9 with your purchase requisition and allow 2-3 business days for Purchasing to create the new vendor record. 

• The completed requisition should be submitted to the Department Head or Dean for authorized approval.

• Requisitions $3,000 and above should be sent to the Business Office for budgetary and coding review. The Business Office will then create a Purchase Order Number.

• Allow three (3) days for this process, this will require some advanced planning. The actual placement of the order can be done by the requesting department or by the Purchasing Department once a PO has been issued. Please make sure that the PO is referenced on the shipping label or packing slip. Regardless of who places the order, all shipping shall be delivered to the Service Center Warehouse. No items should be shipped directly to a department. Items received will be compared to the shipping documents, matched to a PO and delivered to the requesting department.

• Requisitions may be rejected at any time for the following reasons: lack of funds, computer or technology request not approved by CaTS, and any purchases not compatible with College standards or in the best interest of the College, even with Department Head or Dean's approval. Should this occur, the department will be notified immediately.

• All purchases $3,000 and above must receive approval through the Purchase Order process prior to placing the order.

• The Purchasing Department does not handle purchases for personal or private use by staff or faculty.