Purchase Requisitions

A Purchase Requisition (PR) is an internal document that is used to create a Purchase Order (PO).  A PO is the vehicle which earmarks or encumbers the funds for the purchase you are requesting.

Note: Online paperless requisitions will only be accepted if your department has been trained in using ImageNow for approval, otherwise keep submitting purchase requisitions via a hard copy paper form.

  • Submit a Purchase Requisition form for all purchases over $3000.00 or if the GL requires approval, regardless of dollar amount.
  • Once the requisition has been approved you will be notified of the Purchase Order number by Purchasing.
  • Allow 7-10 business days for processing.  RUSH requests should be followed up by the customer.
  • All travel requisitions are to include passenger's name, destination, dates of travel, reason for travel.
  • When quoting or placing the order please be sure to obtain shipping/delivery estimates.  If sales tax is not charged it will be automatically accrued.
  • When you are placing an order that we will be billed for, be sure to give vendor the Purchase Order number to invoice against.
  • Use the following for PO orders: Billing: Saint Mary's College of California, P.O. Box 4440 Moraga, CA 94575 Shipping: 1928 Saint Mary's Road Moraga, CA 94575
  • Use the following for P Card orders: Billing: Saint Mary's College of California, 1928 Saint Mary's Road, Moraga, CA 94575 Shipping: 1928 Saint Mary's Road Moraga, CA 94575
  • Use local vendors when possible to save on shipping cost and delivery time as well as return convenience.  Refer to the Preferred Vendors on the Purchasing website.