Site Locations

Designated post-ceremony reception sites are located all over our campus in order to provide a variety of locations for your celebration.

Location on Campus

Maximum # of Guests 


Ageno West 30 Plots Ageno West
Ageno C 120 Plots Ageno C
Ageno B 150 Plots Ageno B
Ageno A 100 Plots Ageno A
Claeys South 100 Plots Claeys South
Claeys North 200 Plots Claeys North

De La Salle Lawn

Not available - maximum capacity reached.

600 Plots De La Salle Lawn
Justin/Mitty Commons 120 Plots Justin Mitty Commons
Justin Plaza 30
LeFevre Quad 150 Plots LeFevre
Ferroggiaro Quad 700 Plots Ferroggiaro

Library Lawns

Not available - maximum capacity has been reached.

390 Plots Library Lawns

Garaventa Lawns

Not available - maximum capacity has been reached.

180 Garaventa Lawn

Chapel Lawn

Not availabile - maxiumum capacity has been reached.
1500 Plots Chapel Lawn

Sichel Lawn

Not available - maximum capacity has been reached.

50 Plots Sichel Lawn

Brousseau Lawn

Not available - maximum capacity has been reached.

780 Plots Brousseau Lawn Plots Brousseau Lawns 2

Dryden Patio

Not available maximum capacity has been reached.

10 Plots Dryden Patio
Cassin Fountain Patio 30 Plots Cassin Fountain Plaza
Lower Townhouse Lawns 200 Plots Lower Townhouse Lawn Plots Lower Townhouse 3 Plots Lower Townhouse Lawn 2 Plots Lower Townhouse 4

Post-Commencement Receptions

It is the desire of the College that these graduation receptions, also known as the "plots", reflect the College's mission and familial nature.  The receptions should be social gatherings that are both intimate and manageable.

You are free to arrange your reception as you wish.  Enjoy a family potluck or have your reception professionally catered.  Please review our guidelines for catered events.  Applications will be available online date March 3, 2016.

Reception sites are reserved on a first-come, first-serve basis.  During the application process, reception sites will remain available until the designated capacity is reached.  Post-ceremony reception questions may be directed to Meetings, Events, & Conference Services at 925-631-4030 or [email protected].

To learn more, please visit the following pages:



Post-Ceremony Reception Guidelines

The College provides you with the physical reception site and a set of guidelines for the use of said site.

Group Size Guidelines

  • Each reception site is limited to a designated number of graduates.  See Site Locations for the max numbers for each location.  For example, if a site location has 30 max guests, this means there is space for 2 graduates with 15 guests each (not including the graduate).
  • Each designated reception site has a maximum number of 15 guests per graduate that can be accommodated in the space provided.
  • Multiple parties are often assigned to the same reception site. 


All graduates hosting post-ceremony receptions on Saturday, May 21, 2016 at Saint Mary's College of California are held responsible for following all of the conditions outlined in your signed Facility Use Agreement and the Alcohol Responsibility Form.  

The following guidelines and procedures must also be followed in addition to those stated in the Facility Use Agreement:

  • Set up for your reception cannot begin prior to 12:00 Noon on Friday, May 20, 2016. The College cannot guarantee the security of your reception site and/or any items (i.e., canopies, barbecues, tables, chairs, etc.) left on your site.

  • Catering Vendors are allowed to set-up at a site location or a designated vendor location, the cost is $50.00 per student group. All catering vendors wishing to be on site the day of commencements must register with the Meetings, Events, and Conference Services. Catering Vendors that are not register and set-up will be asked to leave.

  • Receptions cannot begin prior to the official conclusion of the Commencement Ceremony on Saturday, May 21, 2016, and must end by 4:00 pm that day.

  • All reception furnishings must be removed by 6:00 pm on Saturday, May 21, 2016. You will be provided with a clean reception site for your graduation social. You are required to return the site to its original state. Failure to do so may result in additional fees being charged to the account of the designated site "Sponsor".
  • You are solely responsible for the contracting of vendors and/or caterers, reception provisions, site set-up, reception management and cleaning up your site. The College does not endorse or recommend any particular catering service and/or rental company.
  • All reception furnishings (i.e., canopies, tables, buffet tables, etc.) must be chosen carefully to fit within the confines of the space allotted to your reception.

    a) The College does not provide reception furnishings. Do not remove any College equipment and/or furnishings from one campus area to another.

    b) If you are assigned an area with existing tables, BBQ equipment, chairs and/or other amenities, you are to divide them according to the number of groups assigned to that specific reception site. Please be considerate of each other.

    c) Only open canopies (no enclosed tents) are to be used.   If you are part of a large graduation group (i.e. 12 graduates) and are planning on having a canopy larger than 20’ X 20’ on your reception site, you must procure the proper permit from the Moraga Fire Department or your vendor. Canopies MAY NOT be spiked into the ground, you must use water to hold them up!

  • You are responsible for adhering to California state law and College policy concerning the consumption, use and provision of alcohol to guests (and non-guests who stop by) at your graduation reception. No common-source of alcohol is permitted, including but not limited to party balls, beer bongs, kegs, cocktail machines, beer pong tables and ice sluices. Common-source of alcohol is also defined as a quantity of alcohol more than can be responsibly consumed by an individual. No hard alcohol is allowed. Only wine, beer and champagne may be served and consumed.   NOTE: No beer pong tables and no ice luges are allowed on campus premises during post-graduation receptions, regardless of how they are used.
  • Do not add additional graduates to your reception group without prior written clearance from the Conference Services office. Please be aware that the space you are assigned for your reception is largely decided by your original reception site request that takes into consideration the number of graduates in your group. The addition of another graduate also implies the addition of their guests and this could cramp the space you were originally allotted.
  • If you are coordinating a reception site for a number of your classmates, please be considerate of their needs and ability to participate in this reception as it is their celebration as well. Try to keep the celebration modest and the price reasonable.
  • You must plan your reception for the space you have been allotted through Meetings, Events, & Conference Services. You may not negotiate or enact a site change without the express written permission of the Conference Services office. If you have the consent of another group to consider a relocation of your reception site (a trading of), you must both make a formal written request through Meetins, Events, & Conference Services. 

Congratulations on this momentous occasion and blessings on your future endeavors. If Meetings, Events, & Conference Services can be of further assistance to you in the planning of your post-ceremony reception, please feel free to call us at ext. 4030 or email at [email protected]. Office hours are 8:30 am to 4:30 pm, Monday through Friday.

Commencement Grads

Important Dates

March 2, 2016

Attend the Graduation Fair in the Soda Center.  Visit the Meeting, Events, & Conference Services table for more information about post-commencement receptions (optional).

March 3, 2016

Applications are available online.  Groups should select the designated group contact before applying.

March 9, 2016

Application for post-commencement reception site closes at 4:30 pm.

March 16, 2016

Meetings, Events, & Conference Services will send reservation confirmations and will provide the link to all required documents. Site locations are not confirmed until all paperwork is complete and site fees are paid.

April 15, 2016

Final day to submit completed paperwork and fees.  This includes the Facility Use Agreement, Certificate of Liability Insurance, and Alcohol Insurance Form.  Due by 4:00 pm.

May 1, 2016

Groups will receive site location assignments via email and a link for all site assignments that will  be available online by  4:00 pm.

May 21, 2016

Undergraduate Commencement

Application, Sites and Fees

Plots Music Plots DLS Lawn Plots Food

How Do I Apply?

  1. Decide whether you will apply alone or as part of a group of graduates.  If applying as a group, you need to assign one person in your group as the main group contact who will be responsible for the application, gathering the fees from the group, and collecting and submitting all necessary paperwork.  See group size guidelines.
  2. Attend the Grad Fair on March 2, 2016 to get more information from Meetings, Events, & Conference Services. 
  3. Complete online application. The online application will be available on March 3, 2016. 
  4. After receiving confirmation of your received application/site reservation request on March 16, 2016 you will then need to submit a completed Facility Use Agreement, Certificate of Liability Insurance, Alcohol Responsibility Form, and the site fees by April 15, 2016.  All forms will be available online.
  5. Receive notice of your confirmed reception site location on May 1, 2016.

                                               APPLY NOW

Site Assignments

*Reception site assignments are not guaranteed until the Facility Use Agreement is signed; the Certificate of Liability Insurance and Alcohol Responsibility Form is submitted with site fees.

Final assignments will be posted online May 1, 2016.

Reception Group/Site Sizes

  • Each reception site is limited to a designated number of graduates.  See Site Locations.
  • Each designated reception site has an established maximum number of guests that can be accommodated in the space provided.
  • Multiple parties are often assigned to the same reception site. 

Reception Site Fees

  • The cost of participating is $125.00 per graduate.
  • Catering Vendor On-site fee is $50.00 per group. 
  • Groups should provide two checks or money orders covering all individuals in the group and catering vendor fee, if applicable, and have it made out to Saint Mary's College and an additional check for  $100.00, if purchasing insurance through Saint Mary's College (see below).  No cash will be accepted.
  • All fees are due by April 15, 2016 by 4:00 pm.

Reception site fees help cover the costs involved with setting up the sites (i.e., portable restrooms, trash cans, chalking designated sites, etc.) and with cleaning up after the receptions are concluded.  As the graduate schools have their graduation celebrations on Sunday, the campus must be returned to its pristine condition overnight.

Insurance Information

Each group is required to provide the College with a Certificate of Insurance naming Saint Mary's College as additionally insured for $1,000,000.00.   These certificates can be arranged through your own insurance agent or through Conference Services.  The rate for a one-day policy arranged by the College is $100.00 per reception group.  If purchacing through the College, include the additional $100 payment in the amount of the check used for the site fee payment payable to Saint Mary's College.

The Application for College insurance coverage or proof of insurance through your own agent, must be returned to Meetings, Events, & Conference Services along with your signed Facility Use Agreement and site fee (check or money order) by April 15, 2016 at 4:00 pm.

Maps & Directories

Mailing Address

Saint Mary's College of California
1928 Saint Mary's Road
Moraga, CA 94575
(925) 631-4000
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