Site Locations

Designated post-ceremony reception sites are located all over our campus in order to provide a variety of locations for your celebration.

Location on Campus

Maximum # of Guests 

Pictures

Ageno West 30 Plots Ageno West
Ageno C 120 Plots Ageno C
Ageno B 150 Plots Ageno B
Ageno A 100 Plots Ageno A
Claeys South 100 Plots Claeys South
Claeys North 200 Plots Claeys North
De La Salle Lawn 600 Plots De La Salle Lawn
Justin/Mitty Commons 120 Plots Justin Mitty Commons
Justin Plaza 30
LeFevre Quad 150 Plots LeFevre
Ferroggiaro Quad 700 Plots Ferroggiaro
Library Lawns 390 Plots Library Lawns
Garaventa Lawns 180 Garaventa Lawn
Chapel Lawn 1500 Plots Chapel Lawn
Sichel Lawn 50 Plots Sichel Lawn
Brousseau Lawn 780 Plots Brousseau Lawn Plots Brousseau Lawns 2
Dryden Patio 10 Plots Dryden Patio
Cassin Fountain Patio 30 Plots Cassin Fountain Plaza
Lower Townhouse Lawns 200 Plots Lower Townhouse Lawn Plots Lower Townhouse 3 Plots Lower Townhouse Lawn 2 Plots Lower Townhouse 4

Post-Commencement Receptions

It is the desire of the College that these graduation repections, also known as the "plots", reflect the College's mission and familial nature.  The receptions should be social gatherings that are both intimate and manageable.

You are free to arrange your reception as you wish.  Enjoy a family potluck or have your reception professionally catered.  Please review our guidelines for catered events.  Applications will be available online beginning Monday, February 16, 2015 and closing Friday, March 6, 2015.

Reception sites are reserved on a first-come, first-serve basis.  During the application process, reception sites will remain available until the designated capacity is reached.  Post-ceremony reception questions may be directed to Conference Services at 925-631-4156 or confsrv@stmarys-ca.edu.

To learn more, please visit the following pages:

Post-Ceremony Reception Guidelines

The College provides you with the physical reception site and a set of guidelines for the use of said site.

Group Size Guidelines

  • Each reception site is limited to a designated number of graduates.  See Site Locations for the max numbers for each location.  For example, if a site location has 30 max guests, this means there is space for 3 graduates with 10 guests each (not including the graduate).
  • Each designated reception site has a maximum number of 10 guests per graduate that can be accommodated in the space provided.
  • Multiple parties are often assigned to the same reception site and the leaders of each party are responsible for coordinating how the site will be shared.

Policies

All graduates hosting post-ceremony receptions on Saturday, May 23, 2015 at Saint Mary's College of California are held responsible for following all of the conditions outlined in your signed Facility Use Agreement and the Alcohol Responsibility Form.  

The following guidelines and procedures must also be followed in addition to those stated in the Facility Use Agreement:

  • Set up for your reception cannot begin prior to 12:00 Noon on Friday, May 23, 2015. The College cannot guarantee the security of your reception site and/or any items (i.e., canopies, barbecues, tables, chairs, etc.) left on your site.

  • Receptions cannot begin prior to the official conclusion of the Commencement Ceremony on Saturday, May 23, 2015, and must end by 4:00 pm that day.

  • All reception furnishings must be removed by 6:00 pm on Saturday, May 23, 2015. You will be provided with a clean reception site for your graduation social. You are required to return the site to its original state. Failure to do so may result in additional fees being charged to the account of the designated site "Sponsor".
  • You are solely responsible for the contracting of vendors and/or caterers, reception provisions, site set-up, reception management and cleaning up your site. The College does not endorse or recommend any particular catering service and/or rental company.
  • All reception furnishings (i.e., canopies, tables, buffet tables, etc.) must be chosen carefully to fit within the confines of the space allotted to your reception.

    a) The College does not provide reception furnishings. Do not remove any College equipment and/or furnishings from one campus area to another.

    b) If you are assigned an area with existing tables, BBQ equipment, chairs and/or other amenities, you are to divide them according to the number of groups assigned to that specific reception site. Please be considerate of each other.

    c) Only open canopies (no enclosed tents) are to be used.   If you are part of a large graduation group (i.e. 12 graduates) and are planning on having a canopy larger than 20’ X 20’ on your reception site, you must procure the proper permit from the Moraga Fire Department or your vendor. Canopies MAY NOT be spiked into the ground, you must use water to hold them up!

  • You are responsible for adhering to California state law and College policy concerning the consumption, use and provision of alcohol to guests (and non-guests who stop by) at your graduation reception. No common-source of alcohol is permitted, including but not limited to party balls, beer bongs, kegs, cocktail machines, beer pong tables and ice sluices. Common-source of alcohol is also defined as a quantity of alcohol more than can be responsibly consumed by an individual. No hard alcohol is allowed. Only wine, beer and champagne may be served and consumed.   NOTE: No beer pong tables and no ice luges are allowed on campus premises during post-graduation receptions, regardless of how they are used.
  • Do not add additional graduates to your reception group without prior written clearance from the Conference Services office. Please be aware that the space you are assigned for your reception is largely decided by your original reception site request that takes into consideration the number of graduates in your group. The addition of another graduate also implies the addition of their guests and this could cramp the space you were originally allotted.
  • If you are coordinating a reception site for a number of your classmates, please be considerate of their needs and ability to participate in this reception as it is their celebration as well. Try to keep the celebration modest and the price reasonable.
  • You must plan your reception for the space you have been allotted through Conference Services. You may not negotiate or enact a site change without the express written permission of the Conference Services office. If you have the consent of another group to consider a relocation of your reception site (a trading of), you must both make a formal written request through Conference Services. 

Congratulations on this momentous occasion and blessings on your future endeavors. If Conference Services can be of further assistance to you in the planning of your post-ceremony reception, please feel free to call us at ext. 4156 or email at confsrv@stmarys-ca.edu. Office hours are 8:30 am to 4:30 pm, Monday through Friday.

Commencement Grads

Important Dates

February 16, 2015

Applications are available online.  Groups should select the designated group contact before applying.

February 25, 2015

Attend the Graduation Fair in the Soda Center.  Visit the Conference Services table for more information about post-commencement receptions (optional).

March 6, 2015

Application for post-commencement reception site closes at 4:30 pm.

March 13, 2015

Conference Services will send reservation confirmations and will provide all necessary paperwork required to complete the reservation/application process.  Site locations are not confirmed until all paperwork is complete and site fees are paid.

April 7, 2015

Final day to submit completed paperwork and fees.  This includes the Facility Use Agreement, Certificate of Liability Insurance, and Alcohol Insurance Form.  Due by 4:00 pm.

April 10, 2015

Site location assignments are posted online and outside of the Conference Services office at 4:00 pm.

May 23, 2015

Undergraduate Commencement

Application, Sites and Fees

Plots Music Plots DLS Lawn Plots Food

How Do I Apply?

  1. Decide whether you will apply alone or as part of a group of graduates.  If applying as a group, you need to assign one person in your group as the main group contact who will be responsible for the application, gathering the fees from the group, and collecting and submitting all necessary paperwork.  See group size guidelines.
  2. Go online beginning Monday, February 16, 2015 and complete the application.  The application closes on Friday, March 6, 2015 at 4:30pm.
  3. Attend the Grad Fair on February 25, 2015 to get more information from Conference Services (optional).
  4. After receiving confirmation of your received application/site reservation request on March 13th, you will then need to submit a completed Facility Use Agreement, Certificate of Liability Insurance, Alcohol Responsibility Form, and the site fees by April 7, 2015 at 4:00 pm.  All forms will be emailed to you.
  5. Receive notice of your confirmed reception site location on April 10, 2015.

                                               APPLY NOW

Site Assignments

*Reception site assignments are not guaranteed until the Facility Use Agreement is signed and the Certificate of Liability Insurance and Alcohol Responsibility Form is submitted with site fees.

Final assignments will be posted online in addition to outside of the Conference Services office in the Soda Center on April 10, 2015.

Reception Group/Site Sizes

  • Each reception site is limited to a designated number of graduates.  See Site Locations.
  • Each designated reception site has an established maximum number of guests that can be accommodated in the space provided.
  • Multiple parties are often assigned to the same reception site and the leaders of each party are responsible for coordinating how the site will be shared.

Reception Site Fees

  • The cost of participating is $100.00 per graduate.
  • Groups should provide one check or money order covering all individuals in the group and have it made out to Saint Mary's College. Include an additional $100.00 in the check amount, if purchasing insurance through Saint Mary's College (see below).  No cash will be accepted.
  • All fees are due April 7, 2015.

Reception site fees help cover the costs involved with setting up the sites (i.e., portable restrooms, trash cans, chalking designated sites, etc.) and with cleaning up after the receptions are concluded.  As the graduate schools have their graduation celebrations on Sunday, the campus must be returned to its pristine condition overnight.

Insurance Information

Each group is required to provide the College with a Certificate of Insurance naming Saint Mary's College as additionally insured for $1,000,000.00.   These certificates can be arranged through your own insurance agent or through Conference Services.  The rate for a one-day policy arranged by the College is $100.00 per reception group.  If purchacing through the College, include the additional $100 payment in the amount of the check used for the site fee payment payable to Saint Mary's College.

The Application for College insurance coverage or proof of insurance through your own agent, must be returned to Conference Services along with your signed Facility Use Agreement and site fee (check or money order) by April 7, 2015.

Maps & Directories

Mailing Address

Saint Mary's College of California
1928 Saint Mary's Road
Moraga, CA 94575
(925) 631-4000
Google Map | Campus Map | PO Boxes