Saint Mary's College of California employs only United States citizens or other individuals who have the legal right to work in the United States. The College complies with the rules and regulations of the Immigration Reform & Control Act of 1986. The minimum requirement is that new employees on their first day of work, but within three business days, must complete the Department of Homeland Security Form I-9 (Eligibility to Work) and provide documentation proving their identity and eligibility to work in the United States.

Note to faculty: Completing all your paperwork well before the term begins will allow the College to prepare your supporting services in advance of your first class meeting (ID, email, class rosters, library access, and Moodle) and is strongly recommended. Also if a faculty member has worked for the College previously, they need only provide I-9 information if it has been more than three years since they last completed their I-9  form for the College or if their current I-9  form is no longer valid.

Note if work eligibility changes: To retain their employment status, employees must provide proof of continued eligibility no later than 72 hours after their work eligibility expiration date. If proof of eligibility is not provided by this time, the College will terminate employment.

The General Process to hire a Lecturer or staff member at SMC

1.  Identify if it is a new or replacement position. If it is a new staff position, begin by creating a Position Source Document (PSD). If it is a replacement position or a Faculty request, skip to step 3.

2. Once you have created a PSD, please send an electronic copy to Peter Chen at pch1@stmarys-ca.edu. Peter will begin the evaluation process for the proper grade. 
3. For lecturer faculty and staff positions, please send your job description and qualifications to Vickia Brinkley at vab4@stmarys-ca.edu to be inputted into the online system. 
4. Once the position has been entered into the online system, you or your designee will be notified to create an online job requisition (request). This job requisition is used to secure approvals through your School or Department and to ensure that it is proper funded prior to it being posted.
5. Next, be sure to identify members of your Search Committee ( if applicable) to Vickia Brinkley at vab4@stmarys-ca.edu, so that each member can gain access to view candidate information  online.
6. Contact S. Jamila Buckner at sjb5@stmarys-ca.edu or 925-631-4213 to discuss recruitment strategies on how to attract quality candidates to the position. This meeting with also cover hiring timelines, interview protocol, how to effectively use the online system, how to recommend candidates for hire, and the onboarding process.
7. Be sure to use your Recruitment partners throughout the process, especially during key times such as your initial committee meetings, travel for candidates coming for in person interviews, during the final stage of identifying candidates, for staff positions - at the stage of making an offer, for all positions - to guide the reference process and background checking process.

• Job Opportunities for faculty and staff
• GaelRecruit User's Guide - this guide is to assist hiring managers and search committee members in opening a new requisition (job request), approving requisitions, viewing candidates, and proposing an offer of employment.

Hiring Procedure for Staff and Faculty Jobs

How to Post a Job for Staff and Faculty - Contact the HR Department

• Recruiting Staff
• Recruiting Faculty
• Recruiting Lecturers
• Temporary Office Help Procedure