Saint Mary's College Of California

The Faculty Academic Advising Form (ARF) is an online repository for advising students maintained by the Academic Advising and Achievement office.
The tool can refer a student for advising, assign advisors and show advising history for a student. ARF uses the Footprints or CaTStracks tool maintained by Web Services.
The ARF tool can be found on SMCnet under Academic Advising and Achievement.

To request this service: For instructions on how to use the tool look at the Arf information on SMCnet or contact the Academic Advising and Achievement department at extension 4350.

Web Services maintains the blogs for Saint Mary's College. Blogs can be used to get a series of timely messages to the public (such as with the President's blogs) or they can be used as a means to get feedback and comments about a topic. Blogs are run through the Saint Mary's College weblog engine, Expressions Engine.

Blogs come in 2 standard templates that will look similar to the main Saint Mary's website.
 
Blog Features:
1) Comments: Can be turned off or on. Comments can come from all users  or only those which are pre-approved by a designated moderator.
2) Images: Add additional photographs to personalize the blog.

To request this service: Contact Web Services via the web request form on SMCnet
https://smcnet.stmarys-ca.edu/web

Brickpile is a discussion forum available for use by SMC students, faculty and staff. Its threaded conversations can be public, private and/or moderated. You can create a topic for discussion or browse Brickpile's classifieds where you can find a roommate, sell items or join a carpool.

The system uses SMCnet log-in methods, commenting is thereby restricted to within the SMC community. To use Brickpile go to the Brickpile homepage at: https://smcnet.stmarys-ca.edu/discussion and log in with your SMCnet username and password.

To request this service: To use Brickpile you must be a SMC student, faculty or staff member. To use Brickpile go to the Brickpile homepage at: http://www.smcnet.stmarys-ca.edu/discussion and log in with your SMCnet username and password.

The SMC BCPT site is available to SMC department heads, deans and etc for the purpose of managing business continuity in the event of a disaster. This tool will help your department prepare for those adverse events both wide in scope (earthquake, fire, pandemic, terrorism, civil disturbance) or local in scope (failure of your hard drive!). The goal of business continuity planning is to enable us to continue the campus' "business" despite any disaster that befalls us.

Contribute is the college's Web Content Management System (CMS). Adobe Contribute software, when installed on a user's computer, enables them to update their portions of the Saint Mary's web site. Currently there are 70 or more Contribute users managing their content using Contribute. Hundreds of changes and updates are made every week using this system.

Notes:
You will only be able to work on Contribute and update your web site while on campus.

While Contribute can update the public website (http://www.stmarys-ca.edu) it is unable to update SMCnet (https://smcnet.stmarys-ca.edu). All requests for updating SMCnet must go through Web Services.

To request this service: To request installation of Contribute on your machine and get a quick tutorial, contact Web Services via the web request form on SMCnet
https://smcnet.stmarys-ca.edu/web

Cost: There is no fee for the installation of Contribute

For discussion boards please see "Brickpile Forum" above.

The emergency web site for Saint  Mary's College of California can be found at: http://emergency.stmarys-ca.edu/. In the case of an emergency the main Saint Mary's web site will be forwarded to this site where you will find updates and instructions for the Saint Mary's College campus.
For questions about this site please email Adriana Botello (tab2@stmarys-ca.edu) with Web Services.

Faculty Profiles can be found on the main web site at http://www.stmarys-ca.edu/faculty-and-staff/profiles.html.
To update your faculty profile click on the "Edit your Faculty Profile" link on the right side of the page above. This will take you to an updating tool on SMCnet. Once logged into SMCnet you will be taken to your profile. From there you can Add, Modify or Delete any information from the "Profile", "Interests", "Scholarship" and "Services " pages.

To request this service: For help or questions about the faculty profiles send a web request to Web Services using the form on SMCnet at:
https://smcnet.stmarys-ca.edu/web

Tutorials: For information on how to update your Faculty Profile read the Faculty Profile Tutorial.

The SMC News and events feeds are integrated with the SMC weblog engine, Expressions Engine. Feeds can be customized to meet your need including event type listings and images. All news feeds are "bloggable" within the SMC web site or using Expressions Engine and dedicated blog.

An example news feed:
http://stmarys-ca.edu/news-and-events/events.html

To request this service: Contact Web Services via the web request form on SMCnet https://smcnet.stmarys-ca.edu/web

Web Services can create a customized online form that includes payment to be placed on your portion of the public website.

To request this service: Setting up an online form to include payment includes several steps.
You will need authorization from the Business Office, including an approved GL code. Contact the Business Office at x4209.
You will need to submit a request to Web Services at the web request form on SMCnet: https://smcnet.stmarys-ca.edu/web
Once Web Services receives the request it will take time to create the form, set up payment and test to see all payments, refunds, etc. are working properly.

Web Services provides site set up so that people can stay informed of newly published content through an RSS feed.  All content must be placed into the Expressions Engine tool for RSS readability.

To request this service: For more information and to request an RSS set up on your site contact Web Services through the web request form on SMCnet.
https://smcnet.stmarys-ca.edu/web

Have a long url for your website and need a shorter one for marketing/printing purposes? If your url is on the main site (http:www.stmarys-ca.edu) Web Services can create a shorter-friendlier version.
For example this url: http://stmarys-ca.edu/academics/schools/school-of-liberal-arts/departments-programs/ma-in-leadership/ was shortened to this url:
http://stmarys-ca.edu/leadership

To request this service: Contact Web Services using the web request form on SMCnet.
https://smcnet.stmarys-ca.edu/web

SMCnet is the Saint Mary's College password-protected intranet. On SMCnet students, faculty and staff have exclusive access to College information and services, including job listings, adminstrative forms, course information and other academic and professional resources. Connect to SMCnet at http://smcnet.stmarys-ca.edu.

For questions regarding content on SMCnet, for requests to add content to SMCnet and for requests on updating existing content on SMCnet contact the Service Desk.

To request this service: Please call the Service Desk at x4266

The web services team has a standard video player for all videos shown on our website.

Our video player is built with Adobe Flash.  The benefits of the video player being built in Flash are that most users already have Flash installed in their browsers.  The player will open up in the browser window without having to open up another application, such as RealPlayer or QuickTime.

Final File Format Delivered to Web Services:
The optimal file we would like to be delivered is .flv

Other files accepted (we will convert these to .flv):
.mov
.mpeg2
.mpeg4
.avi
.swf - this needs to be sized to 470 px x 322 px (or smaller) before being delivered to web services.
dvd - if you burn your video onto a dvd, as a dvd movie, we can convert that as well.

Optimal length (time) of video:
Because we do not have a streaming server, we recommend videos being no longer than 4 minutes long.  Videos longer than four minutes may be loaded to a video sharing website such as YouTube.  A link can then be provided to this video and placed on your web page.

Width and Height of video:
If the video is going to be put on one of our pages (not in a pop up window) the maximum width of the video will be 470 px.  It can be smaller than 470 px but not greater. The height of the video can be up to you, we recommend 322 px if your width is 470 px.

Size of video:
If video will be placed on our servers the max size is 30 MB.
 
Examples of videos on the site:
http://stmarys-ca.edu/student-life/new-student-information/orientation/orientation-leaders.html
http://stmarys-ca.edu/academics/schools/school-of-education/virtual-tour.html

To request this service: Contact Web Services via the web request form on SMCnet.
https://smcnet.stmarys-ca.edu/web

To submit a request to the Web Services team you need to fill out a web request form.  See request information below.

After submitting your request form you should receive a response within 5-7 business days. If you do not receive a response or need immediate assistance, please contact the Service Desk at x4266.

Please allow time for web requests to be completed. Remember that there are other requests ahead of you. Depending on the type of request the project may be completed withing a few days to a few weeks.  Someone with Web Services will contact you after receiving a request to let you know when your project will be completed.

To request this service: Contact Web Services via the web request form on SMCnet
https://smcnet.stmarys-ca.edu/web

Contact Web Services to create an online form. Web forms can be customized to suit your department's needs. Whether you need a simple contact us form or a very detailed questionaire Web Services can help tailor a form that's right for you. The time it takes Web Services to create a form may vary depending on your requested needs. It may take anywhere from a day to a couple of weeks. To meet your deadlines always get form requests in as soon as possible.

Examples of online forms on the SMC site:
Contact Us forms
Joining a Planning Commitee form
Career Fair Form

To request this service: Contact Web Services via the web request form on SMCnet.
https://smcnet.stmarys-ca.edu/web

The image rotator is a tool that allows users to create an online photo "slideshow" to post on their department web pages.  Faculty and staff who are currently using Contribute to edit their pages can now build their own slideshows with the image rotator. If you have never created an image rotator we recommend that you contact Web Services. We can walk you through all of the proper steps to successfully complete your first slideshow.

If you are not a Contribute user yet and would still like to have a slideshow created to post on your department web pages please contact Web Services.

Slideshows are typically no larger than 470px wide and they can be much smaller (see examples below).

Slideshows can also have sound to accompany them (see examples below).

Examples of Slideshows/Image Rotators:
News and Events - click on links to see slideshows
Student Involvement and Leadership - has mini-slideshow on their landing page which includes sound.

Image Rotator How to Document:
http://www.stmarys-ca.edu/rotator/docs/ImageRotatorHowTo.pdf

Template Properties:
The image rotator has template properties that are features of the rotator. Use them to delete arrows, remove navigation, set transitions, add sound, and much more. For examples of the image rotator templates go here: http://www.stmarys-ca.edu/rotator/index.html

To request this service: Contact Web Services via the web request form on SMCnet: https://smcnet.stmarys-ca.edu/web

There are several ways to enhance your Saint Mary's College portion of the site by adding images. Some options are "images within content", "top rotating images", and "image slideshow/rotators". Below are descriptions of each of these options.

Images within Content:
You can place images within the main portion of your web page. If you have Contribute (see topic "Contribute") you can do this yourself.  If not you will need to contact Web Services to help with the image upload. Remember images don't always have to be photographs of people or places they can also be charts, graphs or other illustrations.

Specs:
file size: around 100 kb but can be up to 2mb.
file type: .gif, .jpg, .jpeg, .jpe, .jfif, .png

Examples:
Biology
Trans-Global EMBA
Trans-Global EMBA - illustrations
Sustain SMC

Top Rotating Images:
These are the images on the top of every page to the left of the Saint Mary's logo.  You can customize these by adding your own images. Can't decide which images to use in this spot? Use them all. Web Services can have the images change each time someone comes to your page.




Learn more and see examples under topic "Web Site - Top Rotating Images"

Image Slideshows/Rotators:
Learn more and see examples under topic "Web Site - Image Slideshow / Image Rotators"

To request this service: Contact Web Services via the web request form on SMCnet
https://smcnet.stmarys-ca.edu/web

These are the images on the top of every page of the main site to the left of the Saint Mary's logo.  You can customize these by adding your own images. Can't decide which images to use in this spot? Use them all.  Users can provide multiple pictures for each area, and each time the page is displayed the system will randomly choose from those to display.

Can users do this themselves?
No, you will need to contact Web Services to upload your images. Web services can also crop images to specified sizes below.

Two image template:
Specs:
small image: width=153, height=145
large image: width=296, height=126
image file size: around 100kb or smaller
file type: .gif, .jpg, . jpeg, .jpe, .jfif, .png

Example:
School of Education - hit refresh/reload in your browser to see the images at the top rotate with each refresh.

One image template:
Specs:
width=430 x height=130
image file size around 100kb or smaller
file type: .gif, .jpg, . jpeg, .jpe, .jfif, .png

Example:
Sustain SMC - hit refresh/reload in your browser to see the images at the top rotate with each refresh.

To request this service: Contact Web Services via the web request form on SMCnet https://smcnet.stmarys-ca.edu/web

Cost: This service is provided by the College through Computer and Technology Services, and is free to College faculty and staff..

SMCnet is the Saint Mary's College password-protected intranet. On SMCnet students, faculty and staff have exclusive access to College information and services, including job listings, adminstrative forms, course information and other academic and professional resources. Connect to SMCnet at http://smcnet.stmarys-ca.edu.

For questions regarding content on SMCnet, for requests to add content to SMCnet and for requests on updating existing content on SMCnet contact the Service Desk.

To request this service: Please call the Service Desk at x4266