Interim Academic Policies - COVID-19

In light of COVID-19, the Academic Senate and the Provost’s Office are reviewing Saint Mary's College's academic policies and working to develop suitable temporary, interim policies and processes. Below are APPROVED new policies and modifications to exisiting academic policies.

Undergraduate Academic Calendar

(Applies to Spring 2020 undergraduate programs and all School of Liberal Arts graduate programs)

  • New deadline - Submission of Spring 2020 Mid-term Grades: April 3

  • New deadline - Submission of grades for Incompletes from Fall 2019 and JanTerm 2020:  April 3

  • New deadline - Withdrawal from Spring 2020 courses without academic penalty:  May 1

  • Extended - Registration Approval Process (Advising Period): Apr 14-May 1 

  • New Dates - Registration for Fall 2020

    • Apr 30 Senior Registration 

    • May 4-6 Fall 2020 Registration 

    • May 13 Overload Registration- register for a 5th course 


Graduate and Professional Studies Academic Calendars

School of Economics and Business - Winter Quarter

  • New deadline - Submission of Winter Quarter 2020 Final Grades: April 3


Other Academic Policies

  • Academic Standing, Undergraduate. Academic Standing review following the Spring 2020 term will use cumulative and major GPAs, calculated following the processing of students' letter grades vs. P/F grading decisions. After the calculations are completed, students whose recalculated cumulative and/or major GPA would improve their academic standing will improve accordingly. Students whose recalculated cumulative and major GPA or Spring 2020 term GPA would decrease their academic standing will be permitted to retain their current (as of March 15, 2020) academic standing through the Fall 2021 term. Academic Standing categories remain unchanged.

  • Transfer Credit Acceptance. We acknowledge that, like SMC, higher education institutions worldwide have created interim academic policies, and transfer courses taken at accredited institutions during the Spring or Summer of 2020 that do not conform to our regular policy will be considered for acceptance of credit and for application to degree requirements.

  • Pass/Fail Grading. In consideration of the significant disruptions this term, all undergraduate students will be permitted to convert any of their courses to Pass/Fail grading for the Spring 2020 semester. More details about the interim policy and guidance for students/advisors will be forthcoming.

    • At the end of the Spring 2020 semester, all faculty will submit their course grades (A through F) to the Registrar. Students will have 7 days AFTER the date on which final grades are posted to convert course(s) to Pass/Fail grading. 

    • There is no limit on the number of Spring 2020 courses a student can convert to pass/fail and students can decide on a course-by-course basis.  

    • If a student exercises the Pass/Fail option for a course, any grade of D- or better will convert to a passing (P) grade. 

    • All courses that receive a passing (P) grade will count toward degree requirements, including core curriculum, major, and minor requirements and prerequisites, which overrides some departmental or college policies. 

    • Students will consult their advisors prior to their selection of courses to move to a P/F grading format. This advisory conversation will be a very important part of the process to ensure students understand the implications of electing the Pass/Fail option. Once a decision has been made by the student, it cannot be revoked. 

  • Clarification regarding "credit hours" and "contact hours" - Whether using synchronous or asynchronous instructional methods, instructors of classes that have moved online should consider the course learning outcomes as their guide. SMC has every confidence in our faculty's commitment to student learning and ability to exercise discretion in adjusting their face-to-face courses to continue to meet the learning needs of students. Our existing unit of credit policy already provides appropriate latitude for instructional modality. In addition, both Department of Education and WASCUC guidance have extended higher ed institutions' ability to adapt and respond to changing needs during this time.

  • Community Engagement courses - Students who complete their Spring 2020 CE-designated courses will receive full CE credit. Faculty members will make arrangements with their students to adapt class requirements appropriately.


*Additional policies and processes are under review. The list of those may be found HERE.