E-check Payments (non-payroll related)

The College now offers an e-check payment option to employees for non-payroll related items.

This means expense and health/dependent care reimbursements, or other payable items such as faculty development may be directly deposited into a bank account in lieu of disbursing a paper check. Reimbursement from restricted accounts (12-x-xxx) is not available by this method. This process is separate and distinct from direct deposit for payroll, and will not affect it.

To activate, log on to GaelXpress, go to "Personal Information", and click on the link "My Bank Acct-eReimbursement". Complete the form, reading and acknowledging the terms and conditions. You will receive a confirmation by e-mail that the process is complete.

When a payment is issued by this method, an e-mail confirmation is sent to the recipient with the amount paid and a brief description of the reimbursement. Funds are posted to the recipient's bank account within one to two banking business days from disbursement. E-check disbursements will be processed on the same schedule as paper checks, Tuesday and Thursday nights. The same expense report policies and procedures apply.

The effective date of enrollment may not coincide with expense reports already submitted for reimbursement. Depending on the timing, a check could still be issued in paper form.

Banking information may also be changed or deleted through GaelXpress. Each time a change is made, an e-mail confirmation will be sent.

September 2009