E-check Reimbursements/Payments (non-payroll related)

The College now offers an e-check payment option to employees for non-payroll related items.

This means expense reimbursements or other payable items may be directly deposited into a bank account (via EFT/ACH) in lieu of disbursing a paper check. Reimbursement from restricted General Ledger accounts (12-x-xxx) is not available by this method.

This process is separate and distinct from direct deposit for payroll and therefore, will need a separate enrollment.

To activate, log on to GaelXpress, go to "Personal Information", and click on the link "My Bank Acct-eReimbursement". Complete the form, reading and acknowledging the terms and conditions. You will receive a confirmation by e-mail that the process is complete.

When a payment is issued by this method, an e-mail confirmation is sent to the recipient with the amount paid and a brief description of the reimbursement. Funds are posted to the recipient's bank account within one to two banking business days from disbursement. E-check disbursements will be processed on the same schedule as paper checks, Thursday night.

The effective date of enrollment may not coincide with requests already submitted for payment. Depending on the timing, a check could still be issued in paper form.

Banking information may also be changed or deleted through GaelXpress. Each time a change is made, an e-mail confirmation will be sent.



Last updated August 23, 2019