Frequently Accessed Forms, Policies and Procedures
The Accounts Payable Staff are primarily working from home. We remain committed to regularly monitoring our usual phone lines, email accounts and mailboxes. Following guidance from relevant officials, we have plans in-place to ensure continuity of Accounts Payable functions.
Instructions for Submitting Documents While Working Remotely
Contract Agreement Forms
- Contract and Agreement Routing (CAR) Form (Instructions)
- Limited Speaker Agreement (LSA) via Docusign
- Independent Contractor Agreement (Instructions)
- Independent Contractor Worksheet
- Speaker Agreement
- Speakers, Bands and Performing Artists Agreement
- Amendment/Change Order Form for Contractor Agreements
Accounts Payable Forms
- 2021 Expense Report Form (Instructions)
- 2020 Expense Report Form (Instructions)
- 2021 Mileage Reimbursement Form
- 2020 Mileage Reimbursement Form
- 2021 Mileage Reimbursment Form-Athletics Dept.
- 2020 Mileage Reimbursement Form-Athletics Dept.
- Cash Advance Form (Instructions)
- Check Request Form (Instructions)
- Petty Cash Request Form (Instructions)
- Gift Giving & Prizes Reporting Form (Instructions)
- Authorized Signer Sheet
- Field Supervisor Mileage Reimbursement Form (2021)
- Field Supervisor Mileage Reimbursement Form (2020)
Purchasing Forms
- Purchase Requisition (Instructions)
- PCard Application Agreement
- Request Office Depot Account
- Declining Balance (DB) Card Request
- (DB Employee Agreement)
- (DB Student Agreement)
Tax Forms
- SMC W9 Form Completed
- Blank W9 Form
- 587 Nonresident Withholding Allocation Form
- 590 Nonresident Withholding Exemption Form
General Accounting Forms
- Journal Entry Request Form
- Request for Budget Transfer Form (Instructions)
- Motor Vehicle Report Form via Docusign
- Motor Vehicle Report Form (MVR) PDF
Policy, Procedures and Instructions (PP&I)
- Travel Policy
- Gifts to Outside Service Provider Policy
- Expense Reimbursement Direct Deposit Instructions