News

What's new in Student Accounts!

Say “Goodbye” to Paper Checks and “Hello” to Electronic Reimbursements

Free yourself of the long lines the first day of school and hop on board the Direct Deposit express- the fastest and most convenient way to receive your refund!  Your funds will be electronically deposited to the bank account of your choice. You will be notified by email when funds are to be deposited. Sorry, this is NOT available for Parent Plus Loans. Any refund resulting from a Federal Parent Plus loan will be issued by check and mailed to the parent borrower.

To sign up, log on to your Gaelxpress Account, and under Bill Payment, click on “MY BANK ACCT-eREIMBURSEMENT”. Complete the form with your bank account information (found on the bottom of your check) and simply agree to the Terms and Conditions, then click SUBMIT… It’s that fast and that easy!

Please note: Appropriate ABA transit numbers DO NOT appear on deposit slips. Please enter the bank information on the bottom of your check.

Remember, your student account must reflect a credit balance before any refund is issued.  If your overpayment results from anything other than student loans, you must make a specific refund request at the Business Office. A refund into your account does not remove any financial obligation to make payment, in full, should an adjustment result in a balance due. If a balance occurs after the refund is deposited to your bank account, it must be paid immediately.

For additional questions, please call the Business Office at (925) 631-4209. Sign up for your electronic refund today!

 Important Information about Waiving Medical Insurance

Great News! Act NOW! You can now waive out of the mandatory health insurance using My Saint Mary's! As you know, Saint Mary's College requires all undergraduate students to have health insurance coverage that allows them access to medical care within 30 miles of campus. Saint Mary's College uses Anthem Blue Cross to provide student health insurance. The cost of the policy for 2018-19 will be $2,966. A summary of the plan can be found at http://www.stmarys-ca.edu/health-wellness-center. If you know now that you have your own health insurance and wish to apply for a waiver for the 2018-2019 academic year, the site will be up in mid May. Please go to (http://www.stmarys-ca.edu/health-wellness-center/insurance-waivers).
You will be asked to answer several questions regarding your eligibility to waive and to provide your insurance carrier and policy/id number. You may be asked to upload a copy of your insurance card. Please have your health insurance card available when you go to the waiver site. Once you have completed the waiver, you will receive a confirmation email for your records. By waiving early, you will not be billed for insurance on your opening bill. We hope that this will eliminate some of the confusion that has occurred in the past. Please waive by July 1st to avoid being billed in your opening bill. If you waive after this date but before August 15th, your account will be credited within one week of receiving the waiver.

No waivers will be accepted after August 15, 2018.  You must meet certain criteria in order to waive the SMC insurance.


 

Change in SMC Credit Card Policy

Dear Saint Mary’s Students and Families,

Saint Mary’s College of California stopped accepting credit card payments for tuition, fees, room, and board in 2005 due to steeply rising transaction fees assessed to the College. Saint Mary’s did, as a matter of convenience for those who wished to pay with a credit card, arrange to have credit card payments accepted through a third-party company. Unfortunately, the College is no longer able to partner with a third-party company to accept credit cards for payment on student accounts and therefore will no longer offer this as a payment option. This change will be in effect beginning October 15th, 2010.

Saint Mary’s continues to offer the following payment options with no fees applied; cash, check, and electronic check transfer. A monthly payment planis also available for a small set up fee.

Please contact business@stmarys-ca.edu if you have any questions about this change or about student account payment options. Thank you.  

 

1098T REPORTING UPDATE- CALENDAR YEAR 2018

Dear SMC Student and Parent,

This notification is to inform you of recent changes to the 1098T Tuition Statement reporting requirements.

Until recently, the Internal Revenue Service (IRS) permitted colleges and universities to report qualified tuition and related expenses (QTRE) in Box 2 and leave Box 1 (payments received) blank.  All 1098T’s received from Saint Mary’s College to date have followed this method, showing amounts billed during the calendar year, rather than amounts paid. While we reported amounts billed to you, you were always restricted to the amounts paid (per your records) against those expenditures.

Beginning with the 1098T form for calendar year ending December 31, 2018, the College is now required to report amounts paid during the calendar year for qualified tuition and expenditures.  This change means that you will no longer see amounts billed but instead, payments made.  While this change will make your form look different, it is important to remember that the tax credit was always based on payments made during the applicable calendar year, and so the calculation of the credit should be the same.

What this means to you is the amount reported in Box 1 will include payments made by you during the calendar year (i.e. it will not include your spring 2018 payments if they were paid in December 2017 and may or may not include your spring 2019 payment, depending on the timing of your payment). Also reflected in Box 1 will be other forms of payment, such as scholarships and grants.

Scholarships and grants will continue to be reported in Box 5 as in past years.

While Saint Mary’s College of California is required to provide the 1098T to you, we are not tax advisors and therefore strongly recommend that, as in the past, you use the 1098T in conjunction with your own records to consult your tax advisor.

Important Information for TMS payment plan participants

Saint Mary's College of California has moved to a new and improved online billing and payment system (including payment plan option) for the 2017-2018 academic year. TMS will no longer be utilized for payment plans, effective June 2017.

We have partnered with TouchNet for a new Student Account Center for academic year, 2017-2018. Students will be able to view their eBill, set up authorized users, pay online, and enroll in a monthly payment plan all through the Student Account Center.  This will be a fully integrated one stop shop for students and parents (if set up as authorized Users).

Students: Log in to your GaelXPress account and click on "Student Account Center." Once you're at the Account Center Home Page you can click on "Authorize Users" and enter the email address of any individual (parent, spouse, etc) who you would like to receive access to your bill. 

Authorized Users: Once your student sets you up as an authorized user, you will receive two emails with login information and the below link. Once in the Student Account Center, you can make payments, view the balance, and set up a payment plan.

https://secure.touchnet.net:443/C21320_tsa?web

 

New Student Account Center is now Live!

Starting in June of 2017, students may now go online through GaelXpress to view their balance, account activity and make payments. 

Please logon to your GaelXpress account and select “Student Account Center” to pay your bill, set up authorized users and set up payment plans.  This is a fully integrated one-stop shop! Please be aware that previous statements will not be available.

If you have a parent or other person who you would like to be able to view and manage your bill, you MUST set them up in the new system.  Once you do this through the Student Account Center, your authorized user will be receive an email with their user name and link to the site, as well as a second email with a temporary password.

Please set up your authorized users right away so that they receive the next statements issued.  If they are not set up, they will not receive your statement for payment, nor will they be able to set up payment plans or make payments on your behalf.