For documents transferred or donated to the Archives it is important for us to know what rights (e.g. reproduction rights) accompany them.
Most published documents are copyrighted, and therefore we ask the donor to send with the documents a formal statement of transfer to the Archives. However, in some situations it is not clear what rights the donor has. For example, if a professional photographer has made a photograph of the campus, reproduction rights may be retained by the photographer, or the photographer may have transferred the rights to the College (e.g. if the photograph is work product for which he/she was paid).
While academic fair use provisions of the law usually protect the Archives and the College for retention of the documents, these rights do not apply to further use by people who for example want to publish a photograph in an article or book or use them in a video production.