Interim Policy for Events, Gatherings and Meetings

As of September 28, 2020

Events, Meetings, and Gatherings should continue to be offered in a virtual or remote format. In order to promote community for on-campus residential students the following activities are permitted when sponsored by a campus department:

  • Outdoor Recreation activities for groups of 12 or fewer students
  • Outdoor Worship or cultural ceremonies
  • Indoor and outdoor academic activities, conducted outside of regular class sessions, associated with academic classes for groups of 12 or fewer students 

These activities must be planned in accordance with industry/county/state guidelines and health orders. 


Sponsoring Department Will Be Responsible for:

  • Checking to ensure all participants are “Safe” via the Daily Health Screening (green check).
  • Emphasizing the importance of the Gaels Wellness Pledge.
  • Maintain physical distancing of at least 6 feet.
  • Wear facial coverings at all times (except while swimming).
  • Promoting healthy hygiene etiquette and practice such as hand washing and sneeze protocol. 
  • Maintaining an accurate roster of all attendees, in case the information is needed for Contact Tracing purposes.
  • Ensuring compliance with County, State, CDC, and industry-specific guidance and directives.
  • Ensure proper disinfection of equipment and event materials, in consultation with Facilities Services. 

Exception requests should be brought to Department VPs. Department VPs should submit endorsed requests to to be reviewed by the Executive Policy Group. All exception requests must comply with state and county health orders, and should be submitted to the COVID-19 Coordinator a minimum of 7 days in advance. 

Events, meetings and gatherings are defined below:

Major Event

An approved function that has an estimated attendance of more than 50 people. The event is often open to the entire campus community, and sometimes to outside community members.  Examples include: Athletic Competitions, Involvement Fairs and Performances. 


An approved, planned public or social occasion.  Examples include: Club Socials, film screenings, fundraisers/tabling and religious gatherings including Mass.


Two or more people, not from the same household, convening in an informal manner.  Often spontaneous in nature.  Examples include: A meetup with friends or coworkers on campus, grabbing lunch to go and sitting outside as a group.


An approved, invited assembly of two or more Saint Mary's staff, faculty and/or students for work purposes, club/organization meetings, team practice, or class project.  Meetings may be re-occuring or singular in instance.  Examples include: staff meetings, one-on-one meetings, training sessions, performance rehearsals (other than for credit-bearing classes).