COVID-19 Response Groups 

The COVID-19 Response Group and working groups described below are each focused on a key area related to re-opening the campus to in-person instruction that prioritizes the health and safety of the campus community of students, faculty and staff and the continued delivery of a high quality education to Saint Mary’s students. 

Thus far, recommendations from working groups include suspension of the first year student housing requirement, development of protocol for contactless student move-out of residences, controlled access to the physical campus, format for summer session (i.e. virtual delivery of instruction) and the plan for what summer activities would be allowed on campus in the Phase 1 and 2 of shelter in place.

Some examples of the focus of the current work include:

  • Developing health screening and testing protocols for employees to return to campus;
  • Developing health protocols for students returning for summer programs as well as Fall protocols;
  • Coordinating timelines for phased return to campus as June 1 approaches;
  • Planning modifications of the work place that would support physical distancing;
  • Contingency planning for academic schedules, class size and space that supports physical distancing;
  • Developing redesigned first year and continuing student experiences that create and strengthen community while supporting physical distancing.

The work of each group is reviewed by either the Executive Policy Group (President, Provost and CFO), Provost or Academic Senate as appropriate for approval or endorsement.  There is also a lead designated for each group who is the point of contact in the event that there are questions or recommended areas for consideration for the group.

Goals and Membership of Groups 

COVID-19 Response Group

Housing Planning and Parameters Working Group 

Health Protocols Development and Planning - Employees Working Group

Health Protocols Development and Planning - Students Working Group

Academic Contingency Planning Working Group

Co-Curricular Contingency Planning Working Group

 

COVID-19 Response Group

Charge:

Advisory to Executive Policy Group (President, Provost, CFO)

Incident Management - Reduce the spread of virus in the Saint Mary's community.

  • Ensure the health and safety of students, faculty and staff in the Saint Mary’s campus community in response to emerging pandemic
  • Support the academic and business continuity of Saint Mary’s College
  • Ensure the sharing of information across working groups to support coordination of efforts.
     

Working Group Members 

  • Jane Camarillo, Chair
  • Holly Dusenbury (Scribe)     
  • Evette Castillo Clark (Housing Planning and Parameter, IMT - IC)
  • Corey Cook (Academic Contingency Planning)
  • Megan Mustain (Co-curricular Contingency Planning)
  • Laurie Panian (Health Protocols – Employee)
  • Rachel Snowden (Health Protocols - Student)
  • Jennifer Heung (Academic Senate, Faculty)
  • Josh Sims (Athletics)
  • David Ford (IMT - EPG)
  • Lance Hourany (IMT - CIO)
  • Mark Nagel (IMT - OPS)
  • Suzanne Pederson (IMT - Planning/Intelligence)
  • Michael Viola (IMT - Logistics)

Meeting Times: Every Monday, Wednesday and Friday, Noon to 1 p.m.

 

Housing Planning and Parameters Working Group

Charge:

Advisory to the COVID-19 Response Group, which is advisory to the Executive Policy Group (President, Provost, CFO)

  • Reduce occupancy in the residence halls to further safeguard the campus community from spreading the coronavirus.
  • Plan logistics and communications for a safe move-out of residence halls.
  • Create logistics, communications, and coordinate process for optional packing, storing, and shipping of students’ belongings that are left in residential rooms. 
  • Regularly assess residence hall occupancy.
  • Consolidate remaining residents into as few residence halls adhering to social distancing requirements and considering safe meal options and cleaning of rooms.
  • Create a care plan (for sick students) that includes self-quarantine, dining, and janitorial. 
  • Prepare halls/rooms across the residences for self-isolation/quarantines when needed for existing students and Residential Experience personnel.
  • Prepare some remaining residence halls for surges or community member use such as first responders, medical personnel, or other requests from state/federal agencies.
  • Following CCC Public Health guidelines, make contingency plans and create communications about summer housing.
  • Following CCC Public Health guidelines, make contingency plans and create communications about 2020-21 academic year housing. 
  • Create FAQs for the main SMC Covid-19 webpage.
  • Create interim housing policies as needed.

Working Group Members

  • Samantha Alberto, Lead Residential Coordinator, Residential Experience
  • Kelly Carroll, Director of Meetings, Events and Conferences 
  • Evette Castillo Clark (lead), Dean of Students
  • Lorne Ellison, General Manager Sodexo Dining Services
  • Jim Sciuto, Associate Dean of Students
  • Rachel Snowden, Medical Director, Health and Wellness Center
  • Safa Toma, Director of Environmental Health and Safety
  • Michael Viola, Director of Facilities Services
  • Marcus Weemes, Director of Campus Housing

Meeting Times: Every Tuesday and Thursday, 2:30 to 3:15 p.m. starting March 31, 2020

 

Health Protocols Development and Planning - Employees Working Group

Advisory to the COVID-19 Response Group, which is advisory to the Executive Policy Group (President, Provost, CFO)

Working Group Members

  • Laurie Panian, AVP Human Resources (Lead)
  • Rachel Snowden, Medical Director, Health and Wellness Center
  • Maura Wolf, Training and Professional Development, HR
  • Jean-Ann Belassi, Director, Employee Benefits, Human Resources
  • Michael Viola or designee, Facilities Services
  • Mark Nagel or designee, Public Safety
  • Lance Hourany or designee, IT Services
  • Evette Castillo Clark, Dean of Students 
  • Safa Toma, Director of Environmental Health and Safety
  • Jennifer Kulbeck, Assistant Dean of the School of Liberal Arts

 

Health Protocols Development and Planning - Students Working Group

Charge:

Advisory to the COVID-19 Response Group, which is advisory to the Executive Policy Group (President, Provost, CFO)

Develop strategies for minimizing the spread of COVID-19 within our student body. This group will establish public health control measures including transmission prevention (via education, development and enforcement of social distancing protocols, development of cleaning protocols, access to resources including protective equipment and cleaning supplies, and eventual campus-wide vaccine administration); regular COVID-19 screening; early testing, diagnosis and management of active disease and patient isolation; contact tracing, identification and quarantine of exposed students. The group will also ensure the campus has a working relationship with community resources including the Contra Costa Department of Health and local hospitals. 

Working Group Members 

  • Lead: Rachel Snowden, Medical Director, Health and Wellness Center
  • Samantha Alberto, Lead Residential Coordinator, Residential Experience
  • Jennifer Berten, Registered Nurse, Health and Wellness Center
  • Rebecca Harper, Senior Director, Campus Recreation
  • Ann Hassett, Registered Nurse, Health and Wellness Center
  • Lance Hourany, Interim Chief Technology Officer
  • Mark Nagel, Chief & Executive Director, Public Safety & Transportation 
  • Erin Perkins, Nurse Practitioner, Health and Wellness Center 
  • Josh Sims, Director of Sports Medicine, Athletics
  • Dai To, Executive Director of Wellness, Director Counseling and Psychological Services
  • Safa Toma, Director of Environmental Health and Safety
  • Stacy Vander Velde, Director of Community Life
  • Michael Viola, Director of Facilities Services

 

Academic Contingency Planning Working Group

Charge:   Advisory to the Provost and Academic Senate

Develop strategies for providing the best in-person learning experience in the fall while adhering to best public health practices. The work group will explore possible modifications to class sizes and schedules, utilizing unconventional spaces, enhanced use of technology in instruction, and methods for protecting the more vulnerable members of our community by allowing them to work or learn remotely. The group will also plan for additional scenarios should the COVID-19 situation restrict in-person instruction.  Additional detail on approved interim academic policies can be found at this link.

Working Group Members

  • Marco Aponte Moreno, SEBA
  • Alice Baldridge, SOS
  • Deborah Brumley, IR
  • Makiko Imamura, Faculty Development, SOLA
  • James Johnson, Ed Tech
  • Marshall Perry, KSOE
  • Rachel Snowden, Health and Wellness Center
  • Aeleah Soine, SOLA
  • Matthew Zapruder, Senate, SOLA
  • Lead:  Corey Cook, Vice Provost

 

Co-Curricular Contingency Planning Working Group 

Charge:

Advisory to the COVID-19 Response Group, which is advisory to the Executive Policy Group (President, Provost, CFO)

Coordinate co-curricular adaptation plans, working within consistent scenario parameters. Reimagine the first-year experience and community/cohort development for the Class of 2024, taking into account the likelihood of fewer residential first-years (and more commuters). Consider targeted initiatives -- co-curricular programs, services, activities, events -- for continuing students, aligning with the academic mission and addressing student retention and engagement to Saint Mary’s. 

Working Group Members 

  • Evette Castillo Clark, Dean of Students (Co-Lead)
  • Megan Mustain, Vice Provost for Student Academics and Dean of the Core (Co-Lead)
  • Shawny Anderson, Associate Dean, School of Liberal Arts
  • Jou Chau, Assistant Vice Provost and Registrar
  • Staci Hamaguchi-Byrne, Assistant Athletic Director for Academic Support
  • Rebecca Harper, Senior Director of Campus Recreation
  • Jennifer Herzog, Assistant Dean of Students / Director of New Student and Family Programs
  • Mike Hoffshire, Director, Student Engagement and Academic Success
  • Lauren MacDonald, Dean of Library and Academic Resources
  • Andras Margitay-Becht, Associate Dean, School of Economics and Business Administration
  • Karin McClelland, Director, Mission and Ministry Center
  • Jenee Palmer, Director, High Potential Program
  • Jennifer Pigza, Director, Catholic Institute for Lasallian Social Action
  • Cesar Ramos, Director, Student Involvement and Leadership
  • Julie Scaff, Director, Student Disabilities Services
  • Jim Sciuto, Associate Dean of Students
  • Jeff Sigman, Faculty, The Advising Office
  • Roy Wensley, Dean, School of Science