Academic Affairs - Key Processes and Contacts

Expense Approvals and Contracts (Key Contact - Linda Ryerson, llr5@stmarys-ca.edu)

  • Expense approvals for Provost grants (Faculty Research, Innovative Pedagogy, Filippi Endowment), CCIE grants, and CET grants
  • Purchase Requisitions
  • Invoices
  • Contracts

Faculty Contracts (Key Contact - Kelley Sastokas, facultyaffairs@stmarys-ca.edu)

  • Course assignments for adjunct faculty
  • Special compensation work assignments
  • Stipend requests for faculty

Faculty Development (Key Contact - Faculty Development: Michael Viola or Jennifer Heung)

  • New Faculty Orientation (Key Contact - Cassie Webster and Michael Viola)
  • Expense approvals for Faculty Development grants (Key Contact - Cassie Webster and Michael Viola)

Faculty Leaves, Reduced Services, Return from Leave (Key Contact - Kelley Sastokas, facultyaffairs@stmarys-ca.edu

Faculty Recruiting

Onboarding of New Faculty (Key Contact - hr@stmarys-ca.edu)

Rank & Tenure (Key Contact - Delphine Hwang, academicaffairs@stmarys-ca.edu)

  • new vs. old schedule questions
  • roster & consideration list
  • stopped clock questions

Office of Research - (Key Contact - Elizabeth Gallagher, egallagher@stmarys-ca.edu)

  • Pre-award sponsored projects administration
  • Proposal development support for extramural grant funding

Sabbaticals - (Key Contact - Delphine Hwang)

Staffing Requisitions (Key Contact - hr@stmarys-ca.edu)

  • HR has implemented an electronic approval process for staffing requests. Requests should be submitted directly to HR along with all applicable documents: Vacant Position Task-by-Task Assessment, Position Source Document, Current Organization Chart, Request for Exception to Vacancy Hold - 60 day period (if required) 
  • Please note that the Dean or Vice-Provost must discuss the need for this request with the Provost in advance of submitting the documents to HR.

Student Feedback Surveys (Key Contact - Deborah Brumley)  

Timesheets for faculty only (Key Contact - payroll@stmarys-ca.edu)