Documentation of active participation must be attached to the application and should include: 1) a letter of invitation or acceptance of paper, and 2) a preliminary copy of the program, or 3) a web link to conference program with your name as a presenter. Faculty may submit an application and receive tentative approval prior to a letter of acceptance. Funds will only be disbursed once we receive the letter of acceptance and the conference program/weblink.
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Documentation in the form of a description with a timetable and estimated budget of the research project must accompany the application for a scholarly/research award. If funding is requested for an ongoing scholarly project for which the applicant has previously received a Faculty Development award, the applicant must include a progress report demonstrating that the project has entered a new phase requiring additional funding. Equipment and unused materials become the property of SMC.
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Only one active administrative award is fundable annually.
Documentation of administrative work must be provided with application and should include the following: 1) email/letter of invitation, or 2) web link, and 3) correspondence or outline regarding administrative work.
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Documentation of pedagogical development must be provided with application and should include the following: 1) email/letter of invitation, or 2) web link, and 3) outline of substantial training.
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Documentation of passive participation must be attached to the application and may include: 1) a receipt for registration, 2) confirmation of travel.
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Use of eGrants required. The application process is completed online and supporting documentation is also attached (as pdf files). If you have more than one form, you can put them altogether in one PDF file and attach. Applications must briefly describe a) the proposed activity, b) its relevance to applicant's scholarly development or teaching, d) if classes are to be missed, how they will be covered, and e) the estimated expenses including transportation, lodging, meals (up to the annually determined per diem), and appropriate registration fees. When transportation is by personal automobile, give mileage and consult with the business office for the current mileage rate. If you are paying fees in another currency, please calculate the exchange rate.
Membership fees in professional organizations are not typically paid through this fund unless this generates a substantial reduction in meeting registration fees. We do not cover any expenses that journals/publishers charge for publication fees.
If applicant is receiving funding from another source for the activity, this information and the amount received must be included in the application.
So that all qualified faculty may benefit from limited funds, applicants are urged to economize to the extent possible.
In general, expenses for funds awarded are sent to faculty after they have submitted all receipts for their expenses, through an Expense Report that is submitted to Faculty Development. If some funds are expended before the event (e.g., travel arrangements, registration) those funds can be reimbursed before the event, as long as all appropriate receipts and an Expense Report are submitted (Note: a hotel confirmation sheet is not an expense receipt) to Faculty Development. In this case, no more than two Expense Reports can be submitted, which means faculty must make sure they are keeping and organizing all appropriate receipts to be submitted after the event.
Faculty may request advance funds with the Application. Checks or E-checks will be disbursed to the recipient approximately 30 days before the funded activity. Faculty cannot use their P-Cards to pay for expenses. For the academic year, all expenses must be turned in by June 30th – we cannot reimburse expenses with next year’s funds. Research projects by faculty and/or students may qualify for certain exceptions to the normal timeline for reconciliation of advanced funds and will be handled on a case-by-case basis.
For a cash advance of the awarded amount, the request is to be included within the Application. The advance must be reconciled with an Expense Report and receipts (reflecting deduction of the award) and submitted to Faculty Development no later than 30 days after the event. This to comply with College policy as it relates to IRS requirements, and to avoid being considered a taxable fringe to the recipient. (Should less than the award amount be spent, a check for the difference owed to the College is to be attached to the Expense Report).
Applications for a Declining Balance Credit Card (which can be preloaded up to the amount of the award) may be found on the Purchasing website. The user will be emailed a statement with the posted transactions and have 15 days to review, attach all receipts and submit to Faculty Development. If additional cash is spent then faculty also need to complete an Expense Report, with those receipts attached, to receive reimbursement for those expenses.
Purchases of equipment or software are not to be made out of pocket, but through the College’s procurement policy. Such requests need to be made to the Faculty Development Office who will work with the faculty and appropriate College department for purchase and approval. Attach approval of any exceptions made to the reimbursement request.
If the expense report is not received 60 days post event/conference, the award will be rescinded. The money will return to Faculty Development to enable other faculty to apply for funding.
Any unused portion of the award must be returned to the Office of Faculty Development, documented on your Expense Report. If the recipient of an award must cancel plans, the award in full must be returned immediately.
If the project or activity results in a publication, applicant must acknowledge the support of the Faculty Development Fund of Saint Mary’s College.
If you are traveling abroad, you must submit a Travel Risk Assessment application in conjunction with your Faculty Development Fund application. TRA committee meets once a month. Funds cannot be approved or released without TRAC approval.
The Faculty Research Grant (FRG) aims to advance the intellectual and creative achievement of SMC faculty and promote faculty development for tenure, promotion, and further career. This grant aims to provide support for faculty's scholarship development and expectations for tenure and promotion, advancing intellectual and creative achievement, and building the research profile and academic reputation of the College. The proposed Faculty Research Grant program will be supported by existing endowment funds identified for promoting academic excellence.
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The Faculty Innovative Pedagogy Grant (FIPG) aims to support the development and dissemination of innovative pedagogical practices that enhance student learning and help promote the quality of liberal arts and Lasallian education at SMC in the 21st century.
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Funds are available for faculty projects that attempt to integrate technology effectively into teaching, learning, research, or scholarship. Grants up to $500.00 are standard, but in exceptional cases, grants up to $2000.00 may be available. Grants are intended to support a variety of requests, and faculty are encouraged to apply if they believe their project is within the scope of this application.
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The Alumni Association is pleased to grant annual awards to deserving faculty members who embody the Lasallian spirit and illustrate the mission of Saint Mary's College in their work and research. The purpose of the grants is to assist the College in meeting its educational goal of being an outstanding Catholic, Lasallian and Liberal Arts institution of higher learning through faculty development. The Alumni Association also seeks to foster a closer relationship between its members and the College faculty through these annual grants.
All full-time faculty members who taught in the fall, including past recipients, are invited to apply. Recent recipients are asked to wait two years before they re-apply. A committee composed of faculty and alumni will choose the recipients.
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With the aim of promoting academic distinction in the School of Liberal Arts, the SOLA Dean's Office is offering two new competitive grants as supplements for scholarly travel. Due dates are September 30th and February 15th.
Faculty are encouraged to discuss grant and fellowship opportunities with their respective department chairs and deans. Please contact Elizabeth Gallagher, director, Office of Research, at egallagher@stmarys-ca.edu to discuss submitting a proposal to an external funder, or contact the Corporate and Foundation Relations office.
This award is to recognize pre-tenure faculty at an early point in their career at SMC who have excelled in the areas of scholarship or creative activity and demonstrated excemplary sercie to the College.
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This award is recognize faculty members who have demonstrated sustained exceptional teaching performace at the College.
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This award is to recognize tenured faculty at SMC who have excelled in the areas of scholarship or creative activity.
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This award is recognize a faculty member for excemplary sercie to the College and/or the community that brings credit to College in areas other than teaching and research.
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This award is to recognize faculty members who have demonstrated exceptional effort and intellectual leadership to promote and foster the Lasallian principles Respect for All Persons, Inclusive Community, Concern for the Poor and Social Justice through service, research, and/or teaching.
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