Application, Sites and Fees

Apply for a post-commencement reception site and learn more about the process.

How Do I Apply?

Decide whether you will apply alone or as part of a group of graduates.  If applying as a group, you need to assign one person in your group as the main group contact who will be responsible for the application, gathering the fees from the group, and collecting and submitting all necessary paperwork.  See group size guidelines.

Attend the Grad Fair on March 15, 2017 to get more information from Meetings, Events, & Conference Services. 

Complete online application. The online application will be available on February 22, 2017. 

The online application will close on March 3, 2017 at 4:30 pm. The Office of Meetings, Events, and Conference Services will be be sending receipt of application confirmation emails to group leaders by March 10, 2017. Please note, your reservation is not guaranteed until you submit all required documents and fees. Click here for instructions for completing the required documents, post-commencement site guidelines and fees.  The final day to submit completed documents and fees is March 31, 2017.  If you miss the deadline, you reservation will be cancelled.

Receive notice of your confirmed reception site location no later than May 5, 2017.

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Site Assignments

Reception site assignments are not guaranteed until the Facility Use Agreement is signed; the Certificate of Liability Insurance, Alcohol Responsibility Form, and the Catering Vendor Agreement (if applicable) is submitted with site fees.

Final assignments will be posted online  no later than May 5, 2017.

Reception Group/Site Sizes

Each reception site is limited to a designated number of graduates.  See Site Locations.

Each designated reception site has an established maximum number of guests that can be accommodated in the space provided. Each graduate is allowed a maximum 15 guests.

Multiple parties are often assigned to the same reception site. 

Reception Site Fees

The range for participating is between $125.00- $200.00 per graduate based on "plot" size and location.

Catering Vendor On-site fee is $50.00 per group (if applicable)

Groups should provide one check or money order to include fees for all individuals in the group and catering vendor fee (if applicable), as well as, the Certificate of Liability Insurance fee. Please make checks or money orders payable to Saint Mary's College. No cash will be accepted. 

All fees are due by March 31, 2017 by 4:00 pm.

Reception site fees help cover the costs involved with setting up the sites (i.e., portable restrooms, trash cans, chalking designated sites, etc.) and with cleaning up after the receptions are concluded.  As the graduate schools have their graduation celebrations on Sunday, the campus must be returned to its pristine condition overnight.

Insurance Information

Each group is required to provide the College with a Certificate of Insurance naming Saint Mary's College as additionally insured for $1,000,000.00.   These certificates can be arranged through your own insurance agent or through Conference Services.  The rate for a one-day policy arranged by the College is $100.00 per reception group.  If purchasing through the College, include the additional $100 payment in the amount of the check used for the site fee payment payable to Saint Mary's College.

The Application for College insurance coverage or proof of insurance through your own agent, must be returned to Meetings, Events, & Conference Services along with your signed Facility Use Agreement and site fee (check or money order) by March 31, 2017 at 4:00 pm.