Travel Registration & Deposit Process

Questions about the registration and deposit processes, requirements, and deadlines for Jan Term Travel courses? Please read the detailed information below prior to contacting The Jan Term or Center for International Programs offices with questions. We also have a comprehensive FAQ here.



Fri, 8/13: January Term Scholarship opens

Wed, 9/08: Jan Term Travel Virtual Fair

Thurs, 9/09: Jan Term Travel Virtual Fair 

Mon, 9/13 (9am):  Jan Term Travel Scholarship deadline

Tues, 9/14: Scholarship awards announcement

Mon-Thurs 9/13-16: Deposit window 

Fri, 9/17: Student info due to instructors for intent to register

Mon, 9/19:  Travel registration on GaelXpress

Fri, 10/15:  Business Office opens the Final Payment Window

Tues, 10/TBD: Final payment due for Travel Course fee

Fri, 11/2: Travel paperwork submission deadline 


Post-Registration Meetings (attendance to 1 date is required):

  • 10/TBD, DROP-IN: 2:00-3:00 pm location TBD
  • 10/TBD, DROP-IN: 1:00-2:00 pm location TBD
  • 10/TBD: 10:30-11:30 am location TBD



    In order to enroll in a Travel course, the following steps are mandatory:

    1. Attend a travel course’s pre-registration informational meeting. Information Session Schedules will be posted in late August.
    2. Confirm with the instructor that you meet all of the course's requirements. 
    3. Submit your name, SMC ID, SMC email, & phone number to the instructor no later than Friday, Sept 17th.
    4. Confirm that your Fall bill has a $0 balance.
    5. Pay the deposit (either via GaelXpress through "Student Accounts" or in-person at the Business Office) between Monday, Sept 12th - Thursday, Sept 15th.



      Deposits will be accepted from Sep 12th, 2022 in the Business Office and online.  They accept checks or cash. Credit cards or debit cards are not accepted. The Business Office hours are Monday-Friday 8:30am-5pm.

      The deposit amount for all courses except LSI I (local & domestic) is $2,000.

      If you receive a Jan Term Travel scholarship (to be announced Tuesday, Sept 14th) your deposit amount will be reduced to $500. 


      • You must have a ZERO balance in order for the Business Office to enter your clearance for registration.

      • If you are on the monthly payment plan, you must be current with your payments and only have your October 15th installment due.

      • Jan Term Travel deposits are non-refundable once a student registers for a Jan Term Travel course.

      • Once enrolled, a student is obliged to pay the full course fee and may not drop the course without losing the full course fee.



      Payments be made by students by logging into GaelXpress. Click on the Current Student menu. The online system accepts eCheck payments. Please follow the below instructions from GaelXpress:

      • Click on Student Account Center
      • Click on "Deposits" on the top menu bar
      • Select a Term: Please select "Jan Term 2023"
      • Select a deposit: Please select your travel destination


      PARENTS: If you are a parent wanting to pay for the deposit directly, you must be set up as an Authorized User by your student in order to pay. Authorized Users log in using the link below and follow the same instructions by going to the Deposits link (on the top menu bar) then select “Jan Term 2023” then select your travel destination.

      More questions? Contact the Business Office at or  (925) 631-4209.



      If unable to register please contact or (925) 631-4214 with questions.



      Registration is based on completed/graded credits

      • Seniors = 27.00+
      • Juniors = 18.00 - 26.99
      • Sophomores = 9 - 17.99
      • Freshmen = 0 - 8.99

      Registration for January Term Travel (only) will go as follows:

      • Seniors will begin registration at 8:00AM
      • Juniors will begin registration at 10:00AM
      • Sophomores will begin registration at 12:00PM
      • Freshmen will begin registration at 4:00PM (Freshmen can not travel internationally, only domestically)

      On-Campus January Term Registration is September 22-23
      Registration days and times will be sent one week prior to registration



      If a student withdraws from a Travel course due to an emergency, they may petition for a partial refund. Petitions must be submitted to the Business Office. Petitions will be considered only after all expenses related to the course have been paid (i.e., in February 2022).

      Please contact the Business Office if you have issues or questions about your account: 925.631.4209. 





      Attendance at one of these events is mandatory. 

      Here we will tell you how to register on the travel portal, what documents and travel vaccinations are required, and other important information you'll need for your Jan Term Travel course. We will be tracking attendance. The last 2 dates will be drop-in for students with questions or need help registering on the travel portal.

      • 10/TBD, DROP-IN: 2:00-3:00 pm location TBD
      • 10/TBD, DROP-IN: 1:00-2:00 pm location TBD
      • 10/TBD: 10:30-11:30 am location TBD


      All students traveling internationally must supply a U.S. passport, valid through August 2023, by November 12, 2022 to travel in January 2023. No exceptions. 

      Students traveling within the U.S. do NOT need a passport.

      Students who do not supply their valid passport by November 12th will be ineligible to travel and will not receive a refund of their course fees.

      The Jan Term Program does not coordinate the acquisition of travel visas for students. If a travel visa is needed for your destination, you will need to get one yourself. (Your instructors will be able to advise you about the process & requirements.)

      If you are not a U.S. citizen, you may need an additional travel visa.



      All course fee balances must be paid in full by TBD Oct. No exceptions.



      Students must be in good disciplinary standing in order to participate in a Travel course; screening will take place the week following registration. Ineligible students will be refunded.



      Jan Term Travel courses are designed for currently enrolled students as a graduation requirement, and are not allowed for students on a “not for credit” basis.



      Pass/Fail is not an option for Travel courses.