Travel Registration Process

Questions about the registration process, requirements, and deadlines for Jan Term Travel courses? Please read the detailed information below prior to contacting The Jan Term or Center for International Programs offices with questions.

JAN TERM TRAVEL DATES & DEADLINES

 

Wed, 9/11: Jan Term Travel Fair 

Fri, 9/13 (Noon):  Jan Term Travel Scholarship deadline

Tues, 9/17: Student info due to instructors for intent to register

Thurs, 9/19: Scholarship awards announcement

Fri-Tues 9/20-24: Deposit window

Thurs, 9/26:  Travel registration on GaelXpress

 

JAN TERM OFFICE POST-REGISTRATION MEETINGS

Attendance at one of these events is mandatory. 

Times & Rooms TBA

Thurs, 10/3

Fri, 10/4

Wed, 10/9 (Drop-in: computer lab)

Thurs, 10/10

 

 

 

REGISTRATION

Registration for Jan Term 2020 is Thursday, Sept 26, 2019 via GaelXpress

In order to enroll in a Travel course, the following steps are mandatory:

  1. Attend a travel course’s pre-registration informational meeting. View the Information Session Schedules HERE.
  2. Confirm with the instructor that you meet all of the course's requirements. 
  3. Submit your name, SMC ID, SMC email, & phone number to the instructor no later than Tuesday, Sept 17.
  4. Confirm that your Fall bill has a $0 balance.
  5. Pay the deposit (either via GaelXpress through "Student Accounts" or in-person at the Business Office) between Friday, Sept 20 - Tuesday, Sept 24th. 

 

REGISTRATION DEPOSIT

The deposit amount for all courses except LSI I (local & domestic) is $2,000. 

If you receive a Jan Term Travel scholarship (to be announced Thursday, Sept 19th) your deposit amount will be reduced to $500. 

PLEASE NOTE:

  • Jan Term Travel deposits are non-refundable once a student registers for a Jan Term Travel course.
  • Once enrolled, a student is obliged to pay the full course fee and may not drop the course without losing the full course fee.

 

EMERGENCY WITHDRAWAL

If a student withdraws from a Travel course due to an emergency, they may petition for a partial refund. Petitions must be submitted to the Business Office. Petitions will be considered only after all expenses related to the course have been paid (i.e., in February 2020).

Please contact the Business Office if you have issues or questions about your account: 925.631.4209. 

 

 

POST-REGISTRATION REQUIREMENTS & RESPONSIBILITIES

 

PASSPORTS AND VISAS

All students traveling internationally must supply a U.S. passport, valid through August 2020, by November 15, 2019 to travel in January 2020. No exceptions. 

Students traveling within the U.S. do NOT need a passport.

Students who do not supply their valid passport by November 15th will be ineligible to travel and will not receive a refund of their course fees.

If your passport expires prior to August 2020, renew your passport as soon as possible.

The Jan Term Program does not coordinate the acquisition of travel visas for students. If a travel visa is needed for your destination, you will need to get one yourself. (Your instructors will be able to advise you about the process & requirements.)

If you are not a U.S. citizen, you may need an additional travel visa.

 

PAYMENT DEADLINE

All course fee balances must be paid in full by Tuesday, Oct 29 No exceptions.

 

ZERO BALANCE REQUIRED

Students must have a zero balance in their student account in order to deposit for Jan Term Travel courses. Any student whose financial aid is still pending on Wednesday, Sept 18 must receive clearance/verification from the Financial Aid office in order to deposit.

 

FINANCIAL AID INFORMATION

If you intend to use financial aid to help fund your Jan Term Travel course fee, go to Financial Aid Office immediately to apply for additional Fall funds. Again, Travel course fees must be paid in full by Tuesday, Oct 29. (This date is prior to Spring financial aid disbursement.) 

 

DISCIPLINARY STANDING

Students must be in good disciplinary standing in order to participate in a Travel course; screening will take place the week following registration. Ineligible students will be refunded.

 

FALL 2019 POST-REGISTRATION MEETINGS  

All travel courses hold mandatory post-registration Fall meetings; make sure you can attend these meetings before enrolling. Ask the instructor if these meetings aren't yet listed in the online catalog. 

The Jan Term/CIP Offices will also hold post-registration meetings for students to go over paperwork requirements and deadlines. All students must attend one Jan Term led post-registration meeting.

 

JAN TERM TRAVEL COURSES MUST BE TAKEN FOR CREDIT

Jan Term Travel courses are designed for currently enrolled students as a graduation requirement, and are not allowed for students on a “not for credit” basis.

 

PASS/FAIL

Pass/Fail is not an option for Travel courses.