Fingerprinting & Certificate of Clearance

As part of the admissions process to Saint Mary’s, you will have received information explaining why the CTC maintains a moral fitness procedure and how that procedure will impact you. The KSOE needs to ascertain immediately if there is any question concerning your fitness to be in a classroom with children. The State of California requires that all teachers and administrators working with students in public schools meet the requirements for a Certificate of Clearance (CoC). This process will verify that you do not have a criminal or personal history that would render you unacceptable for school service. 

Before a candidate can participate in any classroom placement, they must have received moral fitness clearance from the CTC. That means that a CoC or other credential or permit must be ISSUED by the Commission in the student’s name prior to the beginning of ANY student teaching course. It is best to complete the process as soon as possible after beginning the program as some school sites may require the student to have CTC clearance to visit their campus 

Instructions for those who have not completed fingerprinting:

Remember that this is an admissions requirement. You must supply the Department of Justice (DOJ) and the FBI with your fingerprints by the Live Scan process, using the appropriate CTC forms.

You can contact the DOJ on the web at http://ag.ca.gov/fingerprints/publications/contact.php for information about sites which offer the Live Scan service in the Bay Area.

Instructions for how to complete the CoC requirement can be found here: http://www.ctc.ca.gov/credentials/leaflets/cl900.pdf If you have any “yes” answers to the moral fitness questions, and would like to discuss strategies for how to respond to the questions in a way that will allow your application to move through the process in a timely manner, please make an appointment with the Credential Analyst to have a confidential conversation. Remember to pay for your document in a timely manner. 

Instructions for those who have completed fingerprinting:

Provide the Credential Office with a PDF of your CTC credential record by uploading the document to TaskStream. Appropriate documents include, but are not limited to, items such as a:

a) Certificate of Clearance (CoC) in process from the CTC website

b) 30-Day Substitute Permit

c) Children’s Center Permit

d) Activity Supervision Clearance Certificate

e) Variable Term Waiver

f) Certificate of Clearance (CoC) 

The status of your CoC during the application process can be tracked at the CTC website (www.ctc.ca.gov) using the Online Services function at any time. If you have not answered yes to one of the fitness questions, the process should be completed in 10 working days, counting from the day you made your payment for the CoC. If your CoC application is taking significantly longer than that, you should contact the CTC’s Division of Professional Practices between 12:00 to 4:45 PM Monday to Friday at 1-888-921-2682 (Option #5) to check the status of the recommendation. It may have become stuck at some point in the process and your call should get it unstuck. More information about the online application process can be found here. http://www.ctc.ca.gov/educator-discipline/self-reporting.html

You must provide proof that the moral fitness process is underway prior to admission to the program and the process must be COMPLETED prior to the start of any classroom placement.