Reserves Guidelines

Material that is required or recommended reading/viewing/listening, or otherwise in high demand, may be placed in the Reserves Collection. The primary function of this service is to enhance student access to the material. The Library maintains a traditional reserves collection which is housed behind the Circulation Desk, and an electronic reserves collection which is available online.

Traditional Reserves Collection                                                                                                              

Material from the traditional reserve collection is available for checkout during all hours the Library is open, and loan periods range from 2 hours to 1 week.  Material in this collection may include circulating materials owned by Saint Mary’s College Library, personal copies of books, videos, CDs, or other materials not available through the Library, and photocopies of journal articles, book chapters, test keys, and other items.

Electronic Reserves Collection (ERes)                                                                                                   

Material from the electronic reserve collection is available online 24/7 and is password protected.  The collection is available through the Library’s homepage and can be linked to Moodle by the ERes Manager. Material in this collection may include journal articles, book chapters, test keys, audio tracks, and other items that may be scanned for electronic access.

General Guidelines
  1. It generally takes staff 2 business days to process reserve requests (traditional or electronic). Please place reserve requests in a timely manner to allow time for processing.  Please do not place requests needed for the weekend after noon on Friday. Requests may be submitted online or in person at the Library using the available forms. Please see the Course Reserves page for links to these forms.
  2. Bring personal copies of materials to the Circulation Desk along with the completed forms. You must make your own photocopies if needed and each item must include complete citation information. Note that we will attach clear tape to the spine and inside back covers of books and/or video jackets to accommodate the reserve labels. These will be removed before materials are returned to you, but the clear tape will remain.
  3. We recommend that loose-leaf reading materials are offered via ERes.  Please bring the material to the Library and we will do the scanning for you. If ERes is not used, we recommend the materials be bound to deter removal of items from the packet. Campus Duplicating Services provides this service. Unbound packets that are not offered via ERes will be placed in Library-provided 3-ring binders. We suggest at least two copies be provided for loose-leaf materials.
  4. If books or other items need to be purchased for reserve, please request them from your Library subject selector at least six weeks in advance of when they will be needed.
  5. At the end of the semester, or the end of the reserve period, whichever is sooner, materials are automatically removed from reserve. Library-owned materials are returned to the stacks, and instructors will receive a reminder to pick up their personal items. Unclaimed personal items will be returned to instructors via campus mail or delivered to department offices. The Library does not assume responsibility for materials not retrieved in person.