Application Resources


    The NSF's award administration system is  All NSF investigators and applicants must have an account in 

    Your log-in will allow you access to the NSF's proposal submission system, FastLane.

    All NSF proposals should be prepared and submitted in accordance with the NSF Proposal & Award Policies Procedures Guide (PAPPG). The PAPPG is updated every January. Be sure to reference the most recent version. 

    To Register in or Verify Your Registration

    If you are not already registered in, visit the Account Registration page to register. 

    First set up your individual account using your e-mail address.  Then log in and add the role of "primary investigator" at Saint Mary's.  You will be asked for Saint Mary's DUNS number, which is 076526599.

    For information, please see this instructional video. 

    Starting a Proposal in FastLane/

    1. Log in as a PI using your NSF ID at
    2. Once you are logged in, click on Prepare and Submit Proposals, then click Proposal Functions link.
    3. Next click on the Proposal Preparation link.
    4. At the bottom of the page, click on the Prepare Proposal button.
    5. From the Proposal Actions page, give permission to your sponsored projects office by selecting the Allow SPO Access button.
    6. Click on GO beside Allow SPO to view, edit and submit a proposal. This will allow the required full access for the “AOR” (authorized organizational representative, aka director, Office of research).  You may see an error message or warning. Please ignore that message and click on “Proceed.”  You will now see a list of personnel with SPO Access. Please click on the “OK” button and you will be returned to the Proposal Preparation Page.

    NSF Proposal Preparation Includes:

    • Project Description (15 pages)
    • Project Summary (1 page)
    • Data Management Plan (2 pages)
    • Facilities, Equipment, and Other Resources (no page limit)
    • Biographical Sketch (biosketch) (2 pages)
    • Collaborators and Other Affiliations (excel document)
    • Current and Pending Support  (as many pages as are needed)
    • Letters of collaboration or other documents only as specified in the solicitation
    • Pre-formatted templates for biosketches, collaborators, and current and pending support are located in the FORMS AND TEMPLATES section of this web page.

    How to find an RUI (Research in Undergraduate Institutions) program in your research area:

    • Visit the NSF Research Areas page.  RUI proposals are submitted as investigator-initiated research projects to the relevant NSF division or program. 
    • Click on the area that relates to your project (e.g. Biological Sciences).
    • Use the sidebar to select your division (e.g. Molecular and Cellular Biosciences).
    • Use the sidebar, to select “Programs.”
    • Identify the program that most closely aligns with your research (e.g. Genetic Mechanisms).
    • Review funding opportunities that are open to you, and find the solicitation announcement for your project.  
    • The deadline will be listed on the solicitation announcement of the program you choose.
    • Deadlines for the NSF RUI program vary by research focus.

    Instructions to find funded RUI awards made through your selected grant program:

    After you have found the RUI program in your research area using the instructions above, scroll to the bottom of the Program page and click on "What Has Been Funded (Recent Awards Made Through This Program, with Abstracts).”

    Fellowships, including Summer Stipends and Awards to Faculty at HSIs

    Register with
    All fellowship applicants must register as individuals with If you are registering with for the first time, go to  NOTE:  NEH strongly recommends that you complete or verify your registration at least two weeks before the application deadline since it takes time to process your registration.

    Application Preparation
    Follow the instructions in the guide for the particular fellowship opportunity. Typically you will need to prepare a 3-page narrative, 1-page bibliography, and 2-page resume. Reference letters are required. Certain types of projects require additional supporting documents. 

    Formatting requirements for NEH application elements
    Follow the instructions in the application guide. Typically these indicate the use of one-inch margins, a font size no smaller than eleven points, and single-spaced pages.

    Prepare a resume not to exceed two single-spaced pages.  Follow the instructions in the application guide. A resume typically lists current and past positions; education; awards and honors; publications; other relevant professional activities and accomplishments; and other relevant skills and competencies.