Grants Protocols

Academic Administrative Protocols Posted on the Provost’s Website

1.2. Memorandum of Understanding: Indirect Cost Recovery
2.2.7. Tenure-track Faculty Workload Calculations for Federal Grant Submissions
2.2.8. Adjunct Faculty Workload Calculations on Federal Grant Submissions
2.2.9. Non-salary Reimbursement Rates for Faculty on Grant Submissions
2.2.10. Eligibility to Serve as a Primary Investigator on an Externally Funded Grant

Saint Mary's Sponsored Project vs. Charitable Contribution Definition

Format of funding request	On the agency's forms, specified; submitted using the agency's electronic research administration portal.	Varies according to funder: standard proposal, submission on funder's forms, letter, or verbal request
Deliverable	Exchange transaction: there is a reciprocal transfer in which each party receives and sacrifices something of approximately equal value, i.e. revenues from contracts and grants	Contribution: a donor provides resources with no expectation to receive equal value in return
Reporting	Usually reporting requirements or restrictions on how the money can be spent are included; progress reports or performance objectives, usually terms and conditions for the disposition of tangible or intangible properties (e.g. hardware, data, or intellectual property)	Terms of contribution may include reporting requirements and restrictions on how money can be spent; progress reports or performance objectives
Payment of agreement or contribution	Fiduciary responsibility or payment contingencies; unused funds have to be returned to the agency, foundation, or corporation. Exception: cost-reimbursable contract	Funds may be received up front or on a pledge-payment basis. Funds for some charitable contributions may be revocable at the end of the period
Indirect Costs	Indirect costs (also called "facilities and administrative costs") usually allowed; sometimes a ceiling is specified	Rarely Allowed
Statement of work	Yes, scholarly terms or a statement of work is included	Statement of work, if made, is part of standard proposal.
Responsible department	Office of Research for pre-award; Business Office for post-award	Advancement
Authorized Organizational Representative	Director, Office of Research, upon approval of VP Finance and Administration or VP's designee	VP Advancement or designee
Authorized signatory	VP Finance and Administration; President	VP Advancement or designee; VP Finance and Administration; President