Office of Scheduling and Special Events

In This Section

The Office of Scheduling & Special Events provides the college with a comprehensive, transparent scheduling process. We provide support and oversight of large institution wide events including commencement weekend.

Institutional scheduling policies and guidelines provide the cornerstone of our efforts. The foundation of event scheduling is grounded in the tiered system-designed to foster priority scheduling and advanced planning.  Academic scheduling is a cooperative effort, working closely with the Registrar's Office, Academic Vice Provost, academic departments and programs.

The office provides institutional leadership in resolving facility scheduling conflict, classroom oversight and major event logistics.

The staff offers extensive experience, expertise and leadership in event planning, event management, and logistical support. Major institutional events e.g.., commencement are coordinated through this office.  In addition to these primary functions the office also maintains the Ad Astra scheduling software and digital signage systems.

We provide easy access to:


Bill Sullivan       

Bill Sullivan, Director                                                   
[email protected]                                                   
(925) 631-4322                      


Amaury Avalos, Coordinator 
[email protected]
(925) 631-8804

Scheduling & Special Events                         
Brother Jerome West Hall, Room 120
Saint Mary's College of CA
1928 St. Mary's Rd., Moraga, CA 94556