Pay Stubs & W-2s

Pay stub distribution

On payday, Payroll will send a reminder to your @stmarys-ca.edu email address, which includes a link to GaelXpress where you can find links to pay stubs.

Funds availability

Direct deposit: funds are available on payday.

To sign up for direct deposit, please read: Direct Deposit at SMC.

Paper Paychecks: Employees that have not enrolled in direct deposit will have their paychecks mailed via USPS to the address on their employee or student record the day before payday.

Form W-2 information

  • Forms W-2 are furnished to employees no later than February 1st.
  • Electronic Forms W-2 are available on GaelXpress to employees that had provided eW-2 consent.
  • Paper Forms W-2 are mailed no later than February 1st to the address on the employee's record.
  • Employees who terminated employment with SMC prior to when W-2 are distributed will have Forms W-2 mailed to their address on file regardless of prior electronic consent.

Replacement W-2

The Payroll Office will provide replacement copies of lost/damaged/missing Forms W-2 to current & former employees upon request. Replacements will be mailed to the address on the employee's record.

  • If your address has changed, first update your address
  • Once your new address is in our system, please contact Payroll to request that we send your W-2 to the new address, or to arrange in-person pickup.
  • Payroll is not able to send W-2s via email

Electronic W-2 consent

Federal regulations require that employees give their consent to receive Form W-2 in an electronic format. Consent cannot be provided retroactively, however it will carry forward to future years unless withdrawn.

The W-2 Electronic Consent form is located on GaelXpress.

https://gaelxpress.stmarys-ca.edu/

Look for "W-2 Electronic Consent" in the GaelXpress Student/Faculty/Staff menu

See also:
Electronic W-2 FAQs
Electronic W-2 Disclosures