Payroll Forms

Employment Forms:

• Faculty/Staff New Hires
• Student Employment Packet (for new hires)
  • See also: I-9 Form Instructions

Forms for Student Hires:

• Student Employment Packet (for new hires)
  • See also: I-9 Form Instructions
• Student New Hire Form (completed by supervisor)
• Student Rate Change Form (completed by supervisor)
• Student Wage Scale Exception Request (completed by supervisor)

Federal Tax Withholding Forms:

• Form W-4 Employee's Withholding Certificate
  • See also: FAQs on the [new] 2020 Form W-4
  • NRA only: Supplemental Form W-4 Instructions for Nonresident Aliens
• Formulario W-4 (SP) Certificado de Retenciones del Empleado
  • Preguntas frecuentes sobre el Formulario W-4 (SP) de 2020

State Tax Withholding Forms:

• Form DE-4 California
• Form IT-2104 New York
• Form OR-W4 Oregon

Other Payroll Forms:

• Direct Deposit for Payroll (now in GaelXpress 2.0!)
• Meal Break Waiver Form
• Cell Phone Allowance Request Form (for Staff/Faculty) - view policy here
• Non-Cash Prize Reporting Form

Non Resident Alien Forms:

• Form W-7 ITIN Application
• Form W-7 Instructions ITIN Application
• Form 8233 NRA Exemption From Withholding on Compensation
• Form 8233 Instructions NRA Exemption from Withholding on Compensation
• Form W-8BEN Foreign Status for US Tax Withholding
• Form W-8BEN Instructions Foreign Status for US Tax Withholding

Legacy Forms, NO LONGER IN USE

• Exempt Timesheet -pdf (not in use as of 1/1/2020)
• Non-Exempt Timesheet -pdf (not in use as of 1/1/2020)
• Non-Exempt Timesheet -excel (not in use as of 1/1/2020)