Labor Polices and Guidelines (for Students)

Location

Students must perform all services for the college within the State of California, including any work done remotely.

Weekly Hours Limit

Per IRS guidelines, student workers employed on-campus should be working fewer than 20 hours per week across all on-campus jobs. The summer period (approximately June - August) and full week academic breaks are exceptions to this rule where more than 20 hours per week is allowed.

Multiple Campus Jobs

Student employees working multiple on-campus jobs will need to closely track their schedule between jobs to avoid overtime, meal break issues, and accidental recording of overlapping hours.

Meal Breaks

When exceeding 5 hours of work in a given day, student and all non-exempt employees are required to take an unpaid, 30 minute (or more) meal break no later than the 5th hour of work. 

Employees should record this break as an out/in on their timesheet.
GaelXpress time entry interface showing a 6 hour shift (8a - 12p & 12:30p - 2:30p). Time is recorded on two separate lines because there is a 30 minute gap between 12 and 12:30 for the required meal period.

Rest Periods

For every 4 hours of work, students and all non-exempt employees are entitled to a 15 minute paid break. Employees do not need to record this break on their timesheet.

Overtime

Employees must seek approval from their supervisor before working any overtime.

Students, and non-exempt employees are due overtime pay (1.5x base hourly rate) for hours worked in excess of 8 in one day, 40 in one week (M-Sun), and for all hours worked on the 7th day (Sunday) after having worked any time on each of the preceeding 6 days (M - Sat).

Overtime is calculated by the payroll system where applicable. There is no special procedure for employees to record overtime.

Sick Leave

In order to claim sick leave, employees must notify their supervisor as soon as possible. Please review all sick leave instructions, polices and information on our website: stmarys-ca.edu/payroll/student-payroll-pages/student-sick-leave-reporting