Supervisor Payroll Pages

General Supervisor Info:

NOTICE: As of June 7th, 2021 all staff and student employees have been migrated to GaelXpress 2.0

Current (GaelXpress 2.0)

• GXP 2.0 Time Approval Instructions
• GXP 2.0 Time Management Info Page
  • includes 2.0 Time Entry Instructions
• Bi-Weekly Payroll Schedule

Info for Supervisors of Student Workers:

Hiring Student Workers

If you or your department is planning on employing students, or continuing to have students employed you must review the Student Employment Payroll Checklist at least once per academic term. 

PLEASE NOTE: We understand that many departments may be operating virtually, at least temporarily.  In order to remain compliant with tax regulations, student employees must perform all work in service to the College within the State of California, including any work done remotely.

• Student Employment Checklist
• Student Wage Scale
• Payroll Forms - Student Employment Packet
  • (complete by student)
• Payroll Forms - Student New Hire Form
  • (completed by supervisor)

Supervising Student Workers

Students are paid on a bi-weekly cycle. Students sign and submit electronic timesheets every other Sunday on GaelXpress which must be approved by their supervisor the following Monday (see schedule). Paydays are bi-weekly, every other Friday.

If you do not see a timesheet for your student worker(s) on GaelXpress 2.0, please review the Student Employment Checklist above before contacting Payroll. It is also possible we missed them in the migration, let us know and we can investigate.

• Time Approval Instructions (2.0, all student workers 2.0 as of 6/7/21)
• GXP 2.0 Time Management Info Page
  • includes 2.0 Time Entry Instructions
• Labor Policies and Guidelines for Students
• Student Sick Leave Reporting
• Bi-Weekly Payroll Schedule
• Info about: student summer housing