Info For Staff

HUMAN RESOURCES EMPLOYEE FAQs

 

Campus Access Update: April 2, 2020

On March 31, 2020, Contra Costa Health Services extended the previous stay-at-home order through May 3, 2020, in order to prevent the spread of COVID-19 and preserve critical hospital capacity across the region. The new order adds clarifying language around activities at essential businesses, including institutions of higher education such as Saint Mary's College. The order requires that essential businesses must scale down operations to essential components only. In light of the stricter guidelines in this latest shelter-in-place order, we have new guidance for faculty, students and staff about who can be on campus and the reasons for their presence on campus.

  • Faculty may come to campus if they need equipment, software, or a specialized space that is not available at their homes in order for them to effectively provide remote instruction to students.
     

  • Students who live locally in the Bay Area may come to campus if they need to access WiFi, computers with webcams, or other technology needed to participate in remote learning.  If you are outside of the Bay Area (or no matter your location), and you are experiencing connectivity or technology limitations, please let us know the details here so that we can offer assistance. 
     

  • Students with meal plans or flex dollars may come to the campus to retrieve grab-and-go items from Oliver Hall or Café Louis (check Sodexo’s website for hours) or to retrieve food from the Gael Pantry in the Mission and Ministry Center (check the MMC website for hours).
     

  • Residential students who live locally in the Bay Area who have left the campus may return to the campus if they need to retrieve their belongings from their residence halls. Contra Costa Public Health guidance recommends against out-of-town or out-of-state students returning to claim items. This is an unnecessary travel risk when there is community transmission of COVID-19. Please contact the Office of Residential Experience to make arrangements to retrieve your belongings: reslife@stmarys-ca.edu; 925-631-4236.
     

  • Staff should only return to campus to perform essential responsibilities for the institution.
     

  • Saint Mary’s faculty, employees and students should continue to comply with the latest orders from the Governor of California and Contra Costa County regarding “Social Distancing” requirements.

March 30, 2:54 p.m.

These are changes to the parking permit program based on our current circumstances with faculty and staff sheltering in place, students doing remote learning mostly from their homes and in consultation with the Parking Advisory Group:

  • As of March 16, Saint Mary’s will discontinue the parking permit payroll deduction for employees;  

  • Those students, employees, and per course adjunct faculty who paid for parking permits in full for the year or the Spring semester will be refunded for the remainder of the valid period of their permit (approximately 4.5 months) by completing the refund form;

  • Those who purchased daily scratchers can continue to use these next year as they have no expiration date.  If you would prefer a refund, however, you can also complete the refund form described below and return the scratchers to the Public Safety Office by mail. 

  • Because of the discontinuation of revenue from the program and generation of refunds, we will be modifying the Lyft program, which represents our biggest expense (approximately $20,000 monthly) though we have already seen a reduction in use.  We are going to look into maintaining an activation for those students who remain on campus without vehicles if the budget allows.

To request a refund for the parking permit, please complete the form found at this link or on the Public Safety and Transportation page here under Parking Permits.

For those who are paying by payroll deduction, you need take no action.  The deduction will be discontinued as of the March 16 - March 29 payroll. 

 

Update:  March 20, 4:44 p.m.

Saint Mary’s College is working hard to adapt to changing circumstances in response to the impacts of COVID-19. Every day brings new information. On March 19, California Governor Gavin Newsom ordered California residents to ‘stay at home’ until further notice. Saint Mary's is in compliance with this order. We will continue to follow the guidance from health officials and monitor the Governor's orders for the health and safety of our students, faculty, staff, and the greater community.

As a valued member of our community, we want to let you know that Saint Mary’s College, Department of Public Safety (DPS), will be increasing security and limiting access to the campus beginning Friday, March 20. Only SMC students, faculty, employees, and employees of third-party vendors or contractors (e.g., Sodexo, Bay Alarm, Able Custodial, ride-sharing companies, delivery drivers, etc.) will be allowed access to Saint Mary’s campus.

The Department of Public Safety will provide access to Saint Mary’s students under the following circumstances:  

·  students currently residing in a residence hall

·  students who need access to further their remote learning or to perform essential functions related to remote learning

·  students in need of access to their vehicles that are left on campus or are moving out of the residence halls

For faculty members who have students that should have access to classrooms, offices, and labs for certain activities deemed necessary, please inform DPS of those specific circumstances.

Saint Mary’s faculty, employees and students should continue to comply with the orders from the Governor of California and Contra Costa County regarding “Social Distancing” requirements.

 

Update: March 17, 2020 5:25 p.m.

  • The SMC Library building will be closing to provide for increased social distancing and staff and user safety in response to the Bay Area Shelter in Place order. The building will be closed beginning Wednesday, March 18 until further notice. Saint Mary’s College Library will continue to provide online services and resources. For students seeking a quiet place to study, the classrooms on the first floor of Dante, Dryden and Cassin will still be available

    Please see the Library COVID-19 Action Plan webpage for the latest updates on the SMC Library:

  • Renewals, returns, and fines
  • Link+/ILLiad interlibrary loan services
  • Research help
  • Online resources

In addition, some of you have been asking about making your course textbooks available online to students who usually rely on the Library’s textbook collection. The Library will be implementing a textbook scanning service to support online classes during this time.  Faculty who wish for their students to have access to specific chapters or pages in a class textbook may fill out the textbook scanning request form. The Reserves Manager will check and process all requests submitted by 2 p.m. Sunday–Thursday and place them on your course Moodle page.

For students seeking a quiet study space on campus, the first floor of Dante classrooms, Dryden, and Cassin are available.

Please contact us with any questions.

 

March 17, 2020  10:11 a.m.

  • To contain the spread of COVID-19, Contra Costa Health Services issued a public health order on March 16 directing individuals living in the county to shelter at their place of residence, beginning at midnight. The order is meant to ensure that people self-isolate in their places of residence and comply with social distancing to slow the spread of COVID-19. 

    The order clarifies that Saint Mary’s is an ​essential ​business; and, as such, is strongly encouraged to remain open for purposes of facilitating distance learning and performing essential functions, provided that social distancing of six-feet per person is maintained to the greatest extent possible.

    The College will continue to serve SMC students through remote instruction. All essential functions and services will continue. Some services will be delivered remotely, with reduced staff, or with additional modifications to promote social distancing. Managers should work with staff to determine work assignments, responsibilities, and remote work arrangements as needed. For more information, read President Donahue's message about the campus response to the March 16 CCHS shelter in place order

We are all in uncharted territory. Many of us are impacted by this situation in different ways. Be sure to check-in with your colleagues and team regularly on a personal level, treat each other with compassion, and know that everyone is doing the best they can during this difficult time. 

Human Resources FAQs

  • This is a link to a list of Human Resources FAQ’s Related to COVID-19. We will continue to update the FAQ page as the situation in the Bay Area and county evolves and there are further recommendations or resources to share

Remote Instruction & Work Support:

Dining Services:

  • Dining services will remain open but will modify food distribution to support social distancing and healthy practices (e.g., multiple distribution points, no self-service offerings, use of compostable disposable service ware).

  • Grab 'n Go options are available at all locations including Oliver Hall, Cafe Louis, and the Faculty/Staff Dining Room. During this time, there will be no self-serve offerings and only disposable, compostable service ware will be used. Please do not bring your reusable water bottles into the dining facilities in order to reduce cross-contamination. We hope this supports social distancing and will encourage people to grab food and go outside of dining halls, to your room, or home, or eat indoors, but apart from others.

  • Updated information regarding dining can be found on the Sodexo website. 

Library:

  • The SMC Library building will be closing to provide for increased social distancing and staff and user safety in response to the Bay Area Shelter in Place order. The building will be closed beginning Wednesday, March 18 until further notice. Saint Mary’s College Library will continue to provide online services and resources. For students seeking a quiet place to study, the classrooms on the first floor of Dante, Dryden and Cassin will still be available

    Please see the Library COVID-19 Action Plan webpage for the latest updates on the SMC Library:

  • Renewals, returns, and fines
  • Link+/ILLiad interlibrary loan services
  • Research help
  • Online resources

In addition, some of you have been asking about making your course textbooks available online to students who usually rely on the Library’s textbook collection. The Library will be implementing a textbook scanning service to support online classes during this time.  Faculty who wish for their students to have access to specific chapters or pages in a class textbook may fill out the textbook scanning request form. The Reserves Manager will check and process all requests submitted by 2 p.m. Sunday–Thursday and place them on your course Moodle page.

For students seeking a quiet study space on campus, the first floor of Dante classrooms, Dryden, and Cassin are available.

Please contact us with any questions.

Human Resources Health and Mental Health Info:

Guidance to help stop the Spread of Germs:       

  • Act Responsibly: Stay Home if in Doubt: Since the virus is spread primarily person‐to‐person through coughing or sneezing, it is a priority for all of our colleagues who may be sick, or those known to be contagious, to stay at home.

  • The Center for Disease Control recommends the following tips to help prevent the spread of respiratory diseases:

    • Avoid close contact with people who are sick;

    • Cover your cough or sneeze with a tissue and then throw the tissue in the trash;

    • Avoid touching your eyes, nose, and mouth;

    • Clean and disinfect frequently touched objects and surfaces;

    • Stay home if you are sick except to get medical care;

    • Wash your hands often with soap and water for at least 20 seconds.

Mitigate Risk - Practice Social Distancing:

  • Social distancing is a practice recommended by public health officials to stop or slow down the spread of contagious diseases. It requires the creation of physical space between individuals who may spread certain infectious diseases. The CDC recommends a space of 6 feet.  The key is to minimize the number of gatherings to achieve space between individuals when events or activities cannot be modified, postponed, or canceled.

Public Health Resources

 Saint Mary's Response to COVID-19