P Cards

Purchasing Cards (P Cards)

A Saint Mary’s College P card is a corporate VISA credit card issued by Bank of America, and is administered by the Purchasing Department.  P cards are available to designated employees to help facilitate the purchasing of goods up to $3000.00 without a purchase requisition (some restrictions apply).  Liability rests with the College and will not affect the cardholder’s personal credit.

Benefits of a P Card

  • Elimination of POs for purchases below $3000.00 (some restrictions apply)
  • Online reconciliation of transactions by both the cardholder and their designated approver
  • 24/7 real time ability to see posted transactions
  • More control and better oversight of credit card purchases

How Do I Get a P Card

  • Complete the P Card Application
  • Make sure you have all of the required signatures before turning in application to the Purchasing department.

How Long Will It Take To Get a P Card

  • Once your completed application has been received it will be reviewed by the Business Office.  If your application is not approved you will be notified by email within 5 business days. 
  • Upon approval of your application, a credit card will be ordered from the bank and you will receive an email with the online P Card Training link.

IMPORTANT:  Your Visa card will not be issued for use until both you and your approver have completed P card training.

Can I use my P Card at Costco?

  • Yes, now that Costco is accepting Visa in store vs. just for online orders, you may use your P card for SMC related expenses.  SMC is not currently purchasing memberships for employees. If you have a personal account at Costco, feel free to use that.  If you do not have a personal account, you can follow the instructions on the Purchasing Home Page on How to Place a Costco P Card Order, to have items delivered to the campus only.  

Please email pcard.support@stmarys-ca.edu with any questions you may have regarding the P card program.  To get an immediarte answer refer to the posted P Card FAQs located below.

NOTE:  ***If you forgot your Password, you need to request a password reset on the Works login page.***