Purchase Requisitions

A Purchase Requisition (PR) is an internal document that is used to create a Purchase Order (PO) and is required for all purchases over $3000.  A PO is the vehicle which earmarks or encumbers the funds for the purchase you are requesting.

As of Sept 12, 2016 only the online pdf Purchase Requisition form will be accepted.  

For depts using ImageNow,  Download and complete the fillable/savable PR form and email to accounts.payable@stmarys-ca.edu.

For depts not using ImageNow, Download and complete the fillable/savable PR form obtaining all approvals on the form prior to emailing to accounts.payable@stmarys-ca.edu.

If you are not sure if your dept is using ImageNow contact anyone in Accounts Payable or Purchasing.

  • Once the requisition has been approved you will be notified of the  Purchase Order number by Purchasing.
  • Allow 7-10 business days for processing.  RUSH requests should be followed up by the requestor.
  • When quoting or placing the order please be sure to obtain shipping/delivery estimates.  If sales tax is not charged it will be automatically accrued.
  • When you are placing an order that we will be billed for, be sure to provide the vendor the Purchase Order number for invoicing.
     
  • Use the following for PO orders: Billing: Saint Mary's College of California, 1928 Saint Mary's Road PMB 4440 Moraga, CA 94575 Shipping: 1928 Saint Mary's Road Moraga, CA 94575
  • Use the following for P Card orders: Billing: Saint Mary's College of California, 1928 Saint Mary's Road, Moraga, CA 94575 Shipping: 1928 Saint Mary's Road Moraga, CA 94575
  • Use local vendors when possible to save on shipping cost and delivery time as well as return convenience.  Refer to the Preferred Vendors on the Purchasing website.