Purchase Requisitions

A Purchase Requisition (PR) is an internal document that is used to create a Purchase Order (PO) and is required for all purchases over $3000.  A PO is the vehicle which earmarks or encumbers the funds for the purchase you are requesting.

As of Sept 12, 2016 only the online pdf Purchase Requisition form will be accepted.  Old landscape PR forms will be returned and the online pdf requested.

For depts using ImageNow,  fill out the online pdf and email to [email protected].  

For depts not using ImageNow, submit the fillable PR form below with all required approvals to [email protected].

If you are not sure if your dept is using ImageNow contact anyone in Accounts Payable or Purchasing.

  • Allow 7-10 business days for processing.  RUSH requests should be followed up by the requestor.
     
  • When quoting or placing the order please be sure to obtain shipping/delivery estimates.  If sales tax is not charged it will be automatically accrued.
     
  • When you are placing an order that we will be billed for, be sure to give vendor the Purchase Order number to invoice against.
     
  • Use the following for PO orders: Billing: Saint Mary's College of California, P.O. Box 4440 Moraga, CA 94575 Shipping: 1928 Saint Mary's Road Moraga, CA 94575
  • Use the following for P Card orders: Billing: Saint Mary's College of California, 1928 Saint Mary's Road, Moraga, CA 94575 Shipping: 1928 Saint Mary's Road Moraga, CA 94575
  • Use local vendors when possible to save on shipping cost and delivery time as well as return convenience.  Refer to the Preferred Vendors on the Purchasing website.