Purchase Requisitions

A Purchase Requisition (PR) is an internal document that is used to create a Purchase Order (PO) and is required for all purchases over $3000.  A PO is the vehicle which earmarks or encumbers the funds for the purchase you are requesting.

Only the online pdf Purchase Requisition form will be accepted.  

Download and complete the fillable/savable PR form and email to accounts.payable@stmarys-ca.edu.

  • Once the requisition has been approved you will be notified of the  Purchase Order number by Purchasing.
  • Allow 7-10 business days for processing.  RUSH requests should be followed up by the requestor.
  • When quoting or placing the order please be sure to obtain shipping/delivery estimates.  If sales tax is not charged it will be automatically accrued.
  • When you are placing an order that we will be direct billed, be sure to provide the vendor the Purchase Order number for invoicing.
  • If you are paying for the order using your company Pcard, please be sure to enter the PO number in the comments section of the transaction.
     
  • Use the following for PO orders: Billing: Saint Mary's College of California, 1928 Saint Mary's Road PMB 4440 Moraga, CA 94575 Shipping: 1928 Saint Mary's Road Moraga, CA 94575
  • Use the following for P Card orders: Billing: Saint Mary's College of California, 1928 Saint Mary's Road, Moraga, CA 94575 Shipping: 1928 Saint Mary's Road Moraga, CA 94575
  • Use local vendors when possible to save on shipping cost and delivery time as well as return convenience.