Purchase Requisitions

A Purchase Requisition (PR) is an internal document that is used to create a Purchase Order (PO) and is required for all purchases over $3000.  A PO is the vehicle which earmarks or encumbers the funds for the purchase you are requesting.

There is now an online Purchase Requisition form; please use this form instead of the 3 part, landscape paper form.

Note:  For depts using ImageNow, all approvals will be acquired online, you do not need to get any approvals prior to submitting the PR form as it will be routed and approved in ImageNow.

If you are not on ImageNow please submit the fillable PR form below with all required approvals to [email protected].

If you are not sure if your dept is using ImageNow contact anyone in Accounts Payable or Purchasing.

  • Allow 7-10 business days for processing.  RUSH requests should be followed up by the requestor.
     
  • When quoting or placing the order please be sure to obtain shipping/delivery estimates.  If sales tax is not charged it will be automatically accrued.
     
  • When you are placing an order that we will be billed for, be sure to give vendor the Purchase Order number to invoice against.
     
  • Use the following for PO orders: Billing: Saint Mary's College of California, P.O. Box 4440 Moraga, CA 94575 Shipping: 1928 Saint Mary's Road Moraga, CA 94575
  • Use the following for P Card orders: Billing: Saint Mary's College of California, 1928 Saint Mary's Road, Moraga, CA 94575 Shipping: 1928 Saint Mary's Road Moraga, CA 94575
  • Use local vendors when possible to save on shipping cost and delivery time as well as return convenience.  Refer to the Preferred Vendors on the Purchasing website.