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All About Faculty Profiles
Read each topic below to learn more about updating a faculty profile.
Before you begin to edit a faculty profile you must have been given editing access by Web Services. To see if you have already been given editing access follow the Faculty or Non-faculty access steps below.
Faculty With Editing Access
Faculty with editing access can log in with their SMC username and password to edit thier faculty profile by clicking on the Edit a Faculty Profile link below. This link can also be found on the MY SMC portal page (my.stmarys-ca.edu).
If the faculty member has access to edit their profile then they will be taken to their profile page. On this profile page they will see the edit link located below the SMC logo. Click on the "Edit" link to edit your faculty profile.
New faculty or faculty without editing access
If the faculty member is new, or for some reason does not have access to edit their profile, then when they click on the Edit a Faculty Profile link, and log in, they will be taken to a page that says:
Faculty Profile Edit Redirect
You do not have a faculty profile associated with your account.
To request access to edit your faculty profile please contact the IT service desk at
631-4266 or submit a web help request form.
If you are a new faculty member requesting a faculty profile please submit a web request or call the service desk (x4266) and provide your name, school, department and email so we can set you up with a basic profile to give you access to edit.
If you are a faculty member who already has a profile and are not taken to their profile when you click the Edit a Faculty Profile link then submit a web request or call the service desk (x4266) for assistance.
Non-Faculty Editing Access
Non-Faculty may request access to edit profiles by submitting a web request.
Once the non-faculty has access they need to go to the Edit a Faculty Profile link and log in with their SMC username and password.
How to Edit a Faculty Profile
First you will need to log in to your faculty profile in order to edit it. Click on the " Edit a Faculty Profile" link below. If you are having trouble accessing your profile please see editing access information above.
A faculty profile is made up of several tabs of information. Once you have access and have clicked on the edit link as described above you will be taken to the Faculty Profile editing screens.
Edit starting with the Home tab
When you open up the faculty profile to edit it places you on the "Home" tab. The home tab is where you can edit your name, image, personal description, contact information, website/video links and upload a CV.
The contact information should include office location, office hours, phone, fax, email and mailbox. Include the full phone and fax numbers [e.g., (925) 631-8888].
There are other tabs that can, and should, be filled in with faculty information, see the list below. Click on each of the tabs to add or edit content in that area. If you do not add any information to a tab that tab will not be displayed on your profile page.
Active Research Projects
Honors, Awards and Grants
Save = Publish
To save your profile click on the "save" button at the bottom of the edit screen.
When you save your profile you are essentially publishing your profile to the live website.
There is no "save as draft" state in the profile tool.
Clicking the save button will publish any edits on the page to the world.
Save often. If you have several updates to make to several different tabs save after every tab update.
Note: edits to the page that are saved and published can be seen immediately to any logged in Salli user. Recent saved edits may take up to an hour to be seen by users who are not logged in to the SMC website.
It is best practice to not copy and paste directly from a Word document into the Faculty editing tool.
It is best to first copy your information into a text editor such as Notepad on a Windows machine or TextEdit on a Mac and then copy from the text editor into the Faculty editing tool.
If you copy directly from Word into the faculty editing tool your profile may or may not display as expected. When text is copied directly from Word, Word automatically places in their own coding, which you can not see, and then places it into the Faculty editing tool which then tries to translate the code and many times can not.
For best results type your updates directly into the Faculty editing tool.
How can I delete a Faculty Profile?
Only Web Services can delete a faculty profile. Submit your request to delete a profile by filling out a web request form.