Applying for Accommodations

The following information may serve as a guide to help you request accommodations through the SMC Student Disability Services (SDS) office.  Accommodation requests are evaluated on an individual basis.

Accommodation Application Process

 

SMC students who are not yet registered with SDS:

Registering with SDS to request accommodations is a simple, 3-step process: application, documentation, and intake.

1) Students with disabilities who have not yet registered with SDS can start their request for services by logging on to the SDS portal to fill out an online application. Have your SMC login and password available. Expect to spend between 5 and 15 minutes filling out the New Student Application.

  • Before submitting, you will be asked to upload documentation. Please see step (2) for details on appropriate documentation.
  • Please note that you cannot save and return to the application; once you have begun you must finish, otherwise you will lose your progress when closing the page.
  • Once submitted, you will receive an automated confirmation email to the address you supplied on the application. If you did not receive an email, your application was not successfully submitted.

2) You will be prompted to upload documentation about your disability and/or past use of accommodations that will assist SDS in considering your request. Appropriate medical documentation should be provided by a diagnosing professional (e.g. a doctor, psychiatrist, or therapist) and should include the diagnosis, limitations/symptoms, and possible recommendations. The SDS office primarily uses the Saint Mary's Documentation of Disability Form, but we will also accept other forms of documentation. Examples of appropriate documentation include:

  • A full psychoeducational evaluation (sometimes called a neuropsychological evaluation)
  • A letter on letterhead that includes diagnosis, extent of limitations/symptoms, and recommendations

Some examples of documentation that are NOT acceptable include:

  • A Documentation of Disability Form that is incomplete
  • A note from a doctor or diagnosing professional written on a prescription pad
  • Emails, screenshots, and other unofficial communications

Scan your documentation and upload the file(s) with your application. Please note there is a 3MB limit on each file. If you have more than 6-10 pages, you may need to break it into multiple uploads.

  • Call (925) 631-4358 if you have questions or difficulty with file upload.
  • Documentation can be submitted separately by email (sds@stmarys-ca.edu) or by fax (925-631-1122) if you are unable to upload.

3) Once your application and documentation have been submitted, the final step is to meet with an SDS coordinator for an intake appointment. The purpose of this appointment is to discuss student needs in detail, set up initial accommodations, and to answer any lingering questions. 

  • An SDS coordinator will reach out within one week of application submission to schedule an appointment.
  • You can also call the front desk at (925) 631-4358 to schedule

 

Current students who are renewing accommodations for the next term:

Students previously registered with our office who need to renew accommodations for the current or upcoming semester will do so through the SDS portal. Please follow these instructions to renew your accommodations. Note that accommodations can be requested on the day after the previous term ends and can only be requested one term in advance.  

Need additional information or help?  View a video tutorial of the process to renew accommodations by clicking here.

 

Future SMC students:

The process to apply for accommodations is a separate process than applying for admissions.  Once a student is admitted to SMC and has been assigned an SMC ID number, they can start the process to request accommodations.  Future students may schedule a pre-admission appointment to meet with SDS to learn more about services offered.