Check In and Check Out

When moving in and out of the residence halls, there are several deadlines and procedures that need to be followed.  Your R.A. and the Campus Housing Office are dedicated to helping you with these transitions.

Check In

When you Check In to your room you will be asked to complete:

  • Check In Room Condition Report (RCR)

Check Out

When you Check Out of your room you will be asked to complete the following procedures:

  • Schedule a check out time with your R.A.
  • Complete the Check Out Room Condition Report with your R.A.
  • Turn in your key

If you do not check out of the residence hall properly during the scheduled time, you may receive the following minimal charges:

  • $50.00 key charge for missing key
  • $100.00 improper checkout charge
  • Various cleaning/damage fees

Fall Term Hall Closure:

Move Out- Only residents who do not plan on returning to SMC in the Spring will need to check out of their Fall housing assignment. Those non-returning students must schedule a check out time with their R.A. and complete a Check Out Room Condition Report and turn in the keys with the R.A.

Winter Break Check Out (returning students) - All other students will be asked to follow strict Hall Closure procedures similar to check out.

Before leaving, the last resident of each room/suite must complete the Closing Checklist Form and securely post it to the outside of the door.  Failure to complete the Checklist will result in a minimum charge of $25 per resident.

  • Remove all trash from the room and common areas
  • Remove items from the floor (carpets are cleaned during the break)
  • Close and lock all windows
  • Close all shades and curtains
  • Unplug all electrical devices except refrigerators
  • Clean and remove all perishable items from refrigerators
  • Turn off all lights
  • Turn off the heater(s)
  • Make sure all room and suite doors are locked
  • Submit any work orders to Facilities Services for any needed maintenance in the room/suite

The locks will be changed at 12:00pm on December 6th.  Please remember to take with you your keys, wallet, medication, plane tickets, plants, etc.  The Campus Housing must approve any requests for access to residence halls during the break.

The winter break housing application begins in early November.  Current residents wishing to stay over winter break may request to stay on campus by filing out the Winter Housing Request Form online.  A $100 late fee will be assessed for requests received after the deadline.

Jan Term Residence Hall Check-In:

Students who are checking in to begin classes in the January term will need to report directly to their assigned residence hall the day before the first day of Jan Term classes between 9:00 am and 12:00 pm. Your Resident Advisor will be there with your keys and any necessary paperwork. If you miss the 9:00 am - 12:00 pm time frame, your Resident Advisor will be available that evening during duty hours, 8:30 pm - 11:00 pm.

Spring Term Residence Hall Check-In:

If you miss the 9:00 am – 12:00 pm time frame, a Resident Advisor will be available that evening during duty hours, 8:30 pm - 11:00 pm.

Spring Term Residence Hall Closure Check Out:

Residents participating or assisting at the commencement ceremony must request and be granted permission to remain in the residence hall; additional charges may apply. Requests are submitted by student's respective supervisors.

The College houses students, conference attendees, and other visitors throughout the summer. It is essential that you vacate your room by your move-out deadline so Campus Housing staff has time to prepare it for new residents or visitors.

If Facilities needs to clean and repair property in common areas, you and your roommate/s will share the costs equally if we can’t identify the responsible party.

When Checking In and Checking Out of your room we suggest you contact the following:

  • Resident Advisor and/or Resident Director to schedule a time to check in or out of the room.  Students will complete a Room Condition Report with the RA and also receive or return keys.
  • The on campus Post Office to either open or close your PMB box.  This is necessary to avoid additional charges. For more information about the End of the Year Post Office Procedures, click here.
  • Public Safety to acquire parking permits.

If you have any difficulty, please check with your Resident Advisor for assistance.  If your R.A. is unavailable, contact the Campus Housing Office at housing@stmarys-ca.edu or 925-631-4241.

Summer Term Residence Hall Check-In:

  • Students who are residing on campus during the summer term will move in on the weekend of May 24th.
  • Students will reside in Claeys Hall North for the summer term.
  • Any student enrolled at SMC in Fall 2019 is eligible to live on campus.