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September 24, 2020

Check In and Check Out

When moving in and out of the residence halls, there are several deadlines and procedures that need to be followed. Your Resident Advisors and the Campus Housing Office are dedicated to helping you with these transitions. Read below for check-in and check-out procedures as well as the term tabs for information specific to when you are checking in or out.

Check-In

When you Check in to your room you will:

Complete your room key card
Recieve your room key
Go to the on campus Post Office to open your PMB box.
Contact Public Safety to acquire parking permits.

Check-Out

When you Check out of your room you will be asked to complete the following procedures:

Schedule a check out time with your Resident Advisor to complete a Room Condition Report.
Turn in your room key to your Resident Advisor
Go to the on campus Post Office to close your PMB box. This is necessary to avoid additional charges. For more information about the End of the Year Post Office Procedures, click here.

If you do not check out of the residence hall properly or during the scheduled time, you may receive the following minimal charges:

$50.00 key charge for missing key
$100.00 improper checkout charge
Various cleaning/damage fees

Fall

Fall Term Hall Closure:

The Residence Halls close for the Fall term and Chirstmas Break at 12pm, December 13, 2019.

Move Out- Only residents who do not plan on returning to SMC in the Spring will need to check out of their Fall housing assignment. Those non-returning students must schedule a check out time with their R.A.

All other students will be asked to follow strict Hall Closure procedures similar to check out.

Before leaving, the last resident of each room/suite must complete the Closing Checklist Form and securely post it to the outside of the door. Failure to complete the Checklist will result in a minimum charge of $25 per resident.

Remove all trash from the room and common areas
Remove items from the floor
Close and lock all windows
Close all shades and curtains
Unplug all electrical devices except refrigerators
Clean and remove all perishable items from refrigerators
Turn off all lights
Turn off the heater(s)
Make sure all room and suite doors are locked
Submit any work orders to Facilities Services for any needed maintenance in the room/suite

The locks will be changed at 12:00pm on December 13th. Please remember to take with you your keys, wallet, medication, plane tickets, plants, etc. The Campus Housing must approve any requests for access to residence halls during the break.

The winter break housing application begins in early November. Current residents wishing to stay over Christmas Break may request to stay on campus by filing out the Christmas Break Request Form online. A $100 late fee will be assessed for requests received after the deadline.

Jan-Term

Jan Term Residence Hall Check-In:

Students who are checking in to begin classes in the January term will need to report directly to their assigned residence hall the day before the first day of Jan Term classes between 9:00 am and 12:00 pm.

Your Resident Advisor will be there with your keys and any necessary paperwork. If you miss the 9:00 am - 12:00 pm time frame, your Resident Advisor will be available that evening during duty hours, 8:30 pm - 11:00 pm.

Spring

Spring Term Residence Hall Check-In:

If you miss the 9:00 am – 12:00 pm time frame, a Resident Advisor will be available that evening during duty hours, 8:30 pm - 11:00 pm.

Spring Term Residence Hall Closure Check Out:

Residents participating or assisting at the commencement ceremony must request and be granted permission to remain in the residence hall; additional charges may apply. Requests are submitted by student's respective supervisors.

The College houses students, conference attendees, and other visitors throughout the summer. It is essential that you vacate your room by your move-out deadline so Campus Housing staff has time to prepare it for new residents or visitors.

If Facilities needs to clean and repair property in common areas, you and your roommate/s will share the costs equally if we can’t identify the responsible party.