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Check In and Check Out

When moving in and out of the residence halls, there are several deadlines and procedures that need to be followed. Your Resident Advisors and the Campus Housing Office are dedicated to helping you with these transitions. Read below for check-in and check-out procedures as well as the term tabs for information specific to when you are checking in or out.

Check-In

When you Check in to your room you will:

Complete your room key card
Recieve your room key
Go to the on campus Post Office to open your PMB box.
Contact Public Safety to acquire parking permits.

Check-Out

When you Check out of your room you will be asked to complete the following procedures:

Schedule a check out time with your Resident Advisor to complete a Room Condition Report.
Turn in your room key to your Resident Advisor
Go to the on campus Post Office to close your PMB box. This is necessary to avoid additional charges. For more information about the End of the Year Post Office Procedures, click here.

If you do not check out of the residence hall properly or during the scheduled time, you may receive the following minimal charges:

$50.00 key charge for missing key
$100.00 improper checkout charge
Various cleaning/damage fees

Fall

Fall Term Hall Closure:

The Residence Halls close for the Fall term and Chirstmas Break at 12pm, December 13, 2019.

Move Out- Only residents who do not plan on returning to SMC in the Spring will need to check out of their Fall housing assignment. Those non-returning students must schedule a check out time with their R.A.

All other students will be asked to follow strict Hall Closure procedures similar to check out.

Before leaving, the last resident of each room/suite must complete the Closing Checklist Form and securely post it to the outside of the door. Failure to complete the Checklist will result in a minimum charge of $25 per resident.

Remove all trash from the room and common areas
Remove items from the floor
Close and lock all windows
Close all shades and curtains
Unplug all electrical devices except refrigerators
Clean and remove all perishable items from refrigerators
Turn off all lights
Turn off the heater(s)
Make sure all room and suite doors are locked
Submit any work orders to Facilities Services for any needed maintenance in the room/suite

The locks will be changed at 12:00pm on December 13th. Please remember to take with you your keys, wallet, medication, plane tickets, plants, etc. The Campus Housing must approve any requests for access to residence halls during the break.

The winter break housing application begins in early November. Current residents wishing to stay over Christmas Break may request to stay on campus by filing out the Christmas Break Request Form online. A $100 late fee will be assessed for requests received after the deadline.

Jan-Term

Jan Term Residence Hall Check-In:

Students who are checking in to begin classes in the January term will need to report directly to their assigned residence hall the day before the first day of Jan Term classes between 9:00 am and 12:00 pm.

Your Resident Advisor will be there with your keys and any necessary paperwork. If you miss the 9:00 am - 12:00 pm time frame, your Resident Advisor will be available that evening during duty hours, 8:30 pm - 11:00 pm.

Spring

Spring Term Residence Hall Check-In:

Spring Term Residence Hall Closure Check Out:

Residents participating or assisting at the commencement ceremony must request and be granted permission to remain in the residence hall; additional charges may apply. Requests are submitted by student's respective supervisors.

The College houses students, conference attendees, and other visitors throughout the summer. It is essential that you vacate your room by your move-out deadline so Campus Housing staff has time to prepare it for new residents or visitors.

If Facilities needs to clean and repair property in common areas, you and your roommate/s will share the costs equally if we can’t identify the responsible party.

Spring 2021 Move-Out Email w/ Instructions:

Dear Saint Mary’s Residential Students,

As the Spring 2021 semester is coming to an end, we are providing you with processes and procedures for a safe move-out. Please read the information carefully and refer any specific questions you may have to your residential staff (RA or RD) or the Residential Experience or Campus Housing Offices.

Important Dates/Times

Non-graduating students may move out anytime up until the Residence Halls close on Friday, May 21, 2021 at 12pm. Residence halls close for graduating seniors on Sunday, May 23, 2021 at 12pm.

Interim/Summer Housing

All residents approved for interim or summer housing will receive additional details via email. If you are still in need of a housing extension or summer housing, please click here to access more information and the online request form.

Sustainable Move Out

As you prepare to move out of your rooms, please leave your rooms in the same condition that you moved in. This means ensuring that your room is completely empty of your belongings, all windows are shut, heating/air conditioning systems are turned off, and trash is cleared out. If you need to submit any work orders for lights, water, furniture, etc. please click here.

Donation Boxes will be placed around campus for you to make donations of items that you no longer want, but must be in good condition. Please see the attached flyer of what is acceptable to donate and what is not and a map that shows the locations of the donation bins. Additionally, as you dispose of boxes, please make sure to break down those boxes before placing them in recycling bins to make room for more recyclable items.

Check-Out Process

Each resident will receive a ‘Move Out Half Sheet’ taped to their room and suite doors along with a ‘check-out baggie’ that will be labeled with your individual name and room information.

Once you are completely moved out of your room, please sign the ‘Move Out Half Sheet’ to help indicate to residential staff that your room/suite is empty.
Upon your departure from campus, you will place your room key in your ‘check-out baggie,’ seal it and drop off the baggie in the ‘Key Drop Off Box’ near the Public Safety kiosk at the front gate.

Guest/Visitor Registration

As external guests and visitors assist with your move-out process, please remember to register them through the Guest/Visitor Registration link. Please be reminded that guests also need to complete the daily health screening.

Post Office Key Instructions

If you are not returning to live on campus for Fall 2021, please return your PMB key to the Post Office. Students who do not return their keys are subject to charges on their student account. For hours and information about post office keys, click here.

Meals & Gael Flex Dollars

The last meal served by Sodexo is breakfast on Friday, May 21. For more information, please visit the website.

Reminder: Fall Housing Still Available!

If you have not yet chosen a room for fall, housing is still available. Please contact Campus Housing at (925) 631-4241 to learn more about how to secure your room for fall!

We want to thank you for living on campus with us this year. We appreciate your flexibility in abiding by the fluid COVID-19 procedures and protocols and keeping the Saint Mary’s residential community safe. Congratulations & good luck with finals!

Be safe,

Marcus D. Weemes, Director of Campus Housing

Samantha Alberto, Class of 2012, Assistant Director of Residential Experience

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Office of Residential Experience

Saint Mary's College of CA

(925) 631-4236

reslife@stmarys-ca.edu