Student Checklist 2015 - 2016

GRADUATING SENIORS WITH PERKINS LOANS: Federal regulations require you to attend one Federal Perkins exit counseling session. Below are the dates and times:

April 21, 2015 10am  Claeys Lounge, Soda Center  (TBA for spring 2016)

April 30, 2015 10am  Orinda Room, Soda Center  (TBA for spring 2016)

May 6, 2015     1pm   Hagerty Lounge, De La Salle Hall (TBA for spring 2016)



Bill Basics

All registered undergraduate students will be able to view their online bill in July with a payment due in early August for fall and another online bill in December with payment due in early January for spring. Undergraduate students will have tuition, fees, room, and board due on August 5, 2015 for fall and Jan. 6, 2016 for spring. All other students will have their tuition and fees due on the 15th of the month following billing.

The Student Accounts Department is located in the Business Office, Filippi Hall. Telephone (925) 631-4209.

Office Hours:
Monday – Friday 8:30 a.m.-5 p.m.
The Office closes at 4 p.m. on Friday during the summer months and may vary occasionally for College events and holiday's.

Mail payments to:
Saint Mary's College of California
Business Office
1928 St. Mary's Rd, PMB 4600
Moraga, CA 94575

Create an Authorized Payer Profile

Saint Mary’s College bills exclusively online through an eBilling process. The eBill goes to the student ONLY. The student is notified of the bill by way of an email to his/her SMC email account. Students are able to create profiles for authorized payers so that others may receive notice and view the bill or make payments online. Authorized payers are parents, spouses, employers, etc. who are given access by the student to view the student’s account.

We strongly encourage all undergraduate students to set up profiles for their parents. In order to create an authorized payer profile, the student must log into his/her GaelXpress account, click View My Bill/Make a Payment, then click on Authorize Payers. Once you provide the authorized payer with his/her username and password, the authorized payer may login to view bills and make payments- all online!

Students view bills and make payments by going to their GaelXpress account. Authorized payers view bills and make payments by going to QuikPAY.

Enroll in the Payment Plan

If you are a full-time undergraduate student and you plan to enroll in Tuition Management Systems (TMS) for the payment plan for fall and spring, you must do so by August 15 at The installments run from June 2015-March 2016 for the 10-month plan or July 2015 - March 2016 for the 9-month plan. The enrollment fee is $63 for the full year. If you have not enrolled in the payment plan through Tuition Management Systems for fall but you are interested for spring, simply go to the same site,  and enroll in the 5-month plan. The spring installments run from Nov. 15, 2015 through March 15, 2016. There is a $45 enrollment fee for spring only participants.  Refunds resulting from financial aid proceeds will only be issued if the financial aid is in excess of all charges (including the TMS budgeted amount).

If you are a graduate student, professional student, or nontraditional undergraduate student, you may enroll in our 3-month payment plan managed internally by the Business Office. The payment plan fee is $25 per term. Please contact the Business Office for the contract terms and conditions.

***Refunds resulting from overpayments or financial aid will NOT be issued until the entire semester's payment plan is paid, in full***

Complete Financial Aid Requirements (if you have applied for aid)

  • Sign your Master Promissory Note online at if you are borrowing from the Federal Direct Student Loan program.
  • Sign your Master Promissory Note with the Financial Aid Office if you are borrowing from the Federal Perkins Loan Program.
  • Complete Loan Entrance Counseling if you are borrowing from a federal loan program. Federal Perkins Loan borrowers must go to to complete the entrance counseling. Your loan will not disburse until the promissory note and entrance counseling is completed.
  • Make sure you are registered for the appropriate unit load.
  • Turn in any outstanding financial aid documents to the Financial Aid Office.

Financial aid funds will be credited towards your SMC charges only after all requirements have been satisfied. Federal Work Study is NOT credited toward your SMC charges.

Complete the Authorization to Release Information Form

Your records at SMC are protected from unauthorized release under the Federal Family Education Rights and Privacy Act. SMC staff members are prohibited, by law, from giving out specific information regarding student accounts, financial aid, registration, grades, health/wellness and housing to anyone, including your parents, unless you submit the Authorization to Release Information Form to the Registrar’s Office.

Clear any Outstanding Holds

Go to your GaelXpress account and click on ‘My Holds and Approvals’ to review your holds. A hold will prevent registration, transcripts, participation in commencement ceremonies, diplomas, deposits for housing or travel, etc.  All students (undergraduate, graduate, doctoral, and professional) must be cleared of all holds prior to registering for future courses, receiving official transcripts, and/or participating in events such as commencement ceremonies.

Waive Health Insurance

Full-time undergraduate students are automatically enrolled and billed for the school-sponsored medical insurance through Anthem Blue Cross unless proof of comparable insurance is submitted by the deadline of Sept. 9, 2015. Please go to  Answer a series of questions and provide proof that you have comparable coverage. The site is only available until September 10th.

If you have your own insurance and it is comparable coverage to the school sponsored Anthem Blue Cross insurance, please waive by the deadline of September 10, 2015. No refunds are given after the waiver period ends.

***Once enrolled for the academic year, your Anthem Blue Cross coverage CANNOT be cancelled***

The insurance plan is projected to cost $2,004 and is billed in two installments ($1,002 for the fall semester and $1,002 for the spring semester).  This amount is subject to change. The Anthem Blue Cross insurance coverage runs from August 2015-July 2016. Students whose permanent address is abroad (outside of the U.S.) are automatically enrolled in the school-sponsored insurance with no ability to waive. Even graduate students with foreign addresses must be enrolled in the school insurance. All other graduate/professional students are NOT eligible for enrollment in the school-sponsored insurance. Students who plan to waive the school insurance must meet certain criteria prior to waiving out.

Maps & Directories

Mailing Address

Saint Mary's College of California
1928 Saint Mary's Road
Moraga, CA 94575
(925) 631-4000
Google Map | Campus Map | PO Boxes