Who qualifies for Compassionate care leave? Find a general description and overview of the Compassionate Program for eligible SMC employees below.

Compassionate Leave Donation Program

The Compassionate Leave Donation Program is a voluntary plan which allows staff members to donate sick leave to an a leave donation pool to assist other employees who themselves are experiencing a serious illness or who are the primary caregiver for a seriously ill family member.

1. Eligibility - Recipient
  • Must be employed in full-time staff position for at least one year; 
  • Must have used all of their own accrued sick and vacation hours; 
  • Must use donated time for own serious illness or to care for seriously ill immediate family members.
  • Must be in good employment standing with the College as determined by the Director of Human Resources or her/his designee; 
  • Must complete application form and medical certification form. 
  • May recieved a maximum of 80 hours of donated leave per calendar year; 
  • Will be paid at their current pay rate; 
  • If receiving income form California State Disability Insurance (SDI), will have benefits coordinated to the extent allowable by law;
  • May not be receiving benefits from the College's Long-Term Disability Plan.
2. Guidelines - Donors
A staff member donating sick leave hours must adhere to the following guidelines: 
  • Donations are limited to a maximum of 40 hours of sick leave per calendar year; 
  • Donations must be in increments of 7.5 hours or 8 hours, whichever is applicable
  • Donors must maintain a minimum of 90 hours in their sick leave balance;
  • Donors must complete and sign a donation form authorizing Human Resources to deduct hours from their sick leave balance and donate them to the pool; 
  • Donations of sick leave, if made within 30 days of an employee's final date of employment at the College, will not be effective. 
3. Procedures

A request for compassionate leave donation must be initiated by the staff member in need. The employee must submit a Request for Leave form available in Human Resources, plus a completed Certification of Health Care Provider form used for Family Medial Leave requests, which must include a statement of the employee's inability to work due to their own serious health condition or the need to be a primary caregiver for an immediate family member, the diagnosis and prognosis, including the anticipated return date.

Donated sick leave hours not used by the recipient for his/her current need will be returned to the pool.

4. Definitions

Serious Health Condition: A physical or mental condition that requires inpatient care or continuous treatment by a health care provider. Immediate family member: Staff member's spouse, son, daughter, or parent (as defined by Family/Medical Leave Policy), or registered domestic partner.

Compassionate Leave Donation Program 

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Saint Mary's College of California
1928 Saint Mary's Road
Moraga, CA 94575
(925) 631-4000
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