New Hire Welcome Center

In order to ensure you have a successful start at Saint Mary’s College please review and complete the necessary new hire steps in the New Hire Checklist to initiate your onboarding.

• New Hire Checklist …TBD

New Hire Orientation sessions help new faculty and staff get connected to the community and understand the processes here at SMC. We recommend attending New Hire Orientation during your first week so that you have the information required to complete benefits enrollment within your first 30 days. 

• New Hire Orientation Calendar Dates …TBD
• New Hire Orientation Presentation …TBD

All new SMC employees are required to complete mandatory training upon hire. The HR Required Training page provides full details and access to the courses. Employees have 30 days from their hire date to complete all required training.

• SMC Required Training

• Offer Letter -  Provided in New Hire Packet, Signature Required
• Job Description -  Provided in New Hire Packet, Signature Required

REQUIRED PAYROLL DOCUMENTS

• In Person I-9 Verification
• Tax Form: W-4 Form
• Tax Form: DE-4 State Tax Form
• Direct Deposit Form

REQUIRED HUMAN RESOURCES DOCUMENTS

• Personal Data Form
• Voluntary Self-Identification of Disability Form
• Veteran Self-Identification Form
• Voluntary Self-Identification Form
• Emergency Contact Form

NEW HIRE CALIFORNIA PAMPHLET

• Sexual Harassment
• Discrimination is Against the Law
• Public Access Discrimination and Civil Rights
• Hate Violence and Civil Rights
• Guide for Complainants and Respondents
• Employment Inquires 
• Family Medical Leaves Act FMLA
• California Family Rights Act CFRA
• Pregnancy Disability Leave
• Health Insurance Marketplace Coverage Options and Your Health Coverage
• EDD - State Disability Insurance SDI Online Tips
• EDD - Disability Insurance Provisions
• EDD - Paid Family Leave PFL

OTHER HUMAN REOSURCES INFORMATION

• 2026 SMC Summary of Benefits
• TIAA 403(b) Defined Contribution Plan
• University Credit Union
• Staff and Employee Handbook

SMC’s 2026 Benefits Rates and Brochure provides a detailed overview of the range of benefits that will be offered in 2026.

• 2026 SMC Benefits Rates
• 2026 SMC Benefits Brochure

• SMC Campus Map
• Schedule a Campus Tour

Employee ID Number

After you submit your new hire paperwork (I-9, W-4, DE-4, Direct Deposit) your Employee ID number will be generated. Once you have been issued an SMC account you can request an ID card from the Business Office.

SMC Email

Your Saint Mary's email account will be generated and activated after you turn in your new hire paperwork. You will receive an email to your personal email address from IT Services containing your SMC account credentials and instructions on how to set up your email account shortly after completing your paperwork.  If you have any problems or questions regarding your email, call the IT Service Desk at x4266.

SMC ID Card for Staff and Faculty

Once you have been issued an SMC account and Employee ID Number, you can request an ID card HERE.

Employee Meal Plan

Good Eats offers the following meal plans, exclusively for faculty and staff, which offers savings when dining in Oliver Hall. Employee Meal Plans

Paycheck/Payroll

Visit Payroll Services for information about your payment elections, payroll calendar, time entry or time off, W-2 information, and more.

Campus Parking

Parking permits are issued by the Campus Safety Department and require a fee to all staff, faculty, and students. To view the fee structure and to apply for your parking permit visit the Campus Safety website.

Joseph L. Alioto Recreation Center Membership

Learn more about the Joseph L. Alioto Recreation Center. Please contact Joseph L. Alioto Recreation Center if you have any questions.

• HR Handbook and Policies

• SMC 2026 Holiday Schedule
• SMC Bi- Weekly Payroll Schedule 

Coming Soon!