DocuSign Acknowledgement of Responsibility

All SMC DocuSign users must agree and adhere to the DocuSign guidelines stated below.  DocuSign users are also responsible for reading through the DocuSign FAQs.

Only fill out the form below if you have been instructed to do so by IT Services or your Sub-Account Admin. 

After you have read through all of the guidelines you will be asked to "sign" and submit your confirmation of agreement at the end of this page.

Docusign User Guidelines

  • DocuSign is to be utilized only for college business purposes, not for personal matters or transactions. 
  • There is a $4 fee for each DocuSign envelope sent. Currently this fee is covered by IT Services.
  • DocuSign senders should be aware of privacy issues regarding the information they are collecting. DocuSign is not approved for use with PCI data (credit card information) or HIPAA data (medical records).
  • DocuSign shall not be used as a file storage solution or as the final repository for the purpose of retaining college records. Departments must maintain their records in accordance with the appropriate record retention policy and ITS recommended file storage solutions. For example, completed documents must be placed on FS2 or a shared server. 
  • Docusign Users must inform their Sub Account Owner, or IT Services, in advance of leaving the department or college to ensure that DocuSign documents are secured for retention and so that permissions and group settings are updated to reflect the new status. 
  • Never share your user account/password with other users.
  • DocuSign users should know where to find DocuSign support, be it on DocuSign's site or on the SMC site.
  • Student workers as potential users require careful consideration.
Personal Information
Docusign Role
I have been designated as a DocuSign Sub-Account Owner
Select an option above. A DocuSign Sub-Account Owner is a role designated to users by IT Services and has a high level of responsibilities when working in DocuSign. If you are unsure select No.

Sub-Account Owner Guidelines

  • As the DocuSign Sub-Account Owner for my department, I acknowledge responsibility for the account and its users (template usages, reports, new users, document retention etc.)
  • When new users in my department need to be added to DocuSign I will submit a ticket request to AIS.
  • I am responsible for running quarterly reports on envelope usage for my department. Reports should be emailed to docusign-reports-smcuser@stmarys-ca.edu
  • I will communicate DocuSign news from Docusign or IT Services to Admins in my group in a timely manner.
  • If any user in my Sub-Account intends to implement a new business process in DocuSign, I must provide the estimated envelope usage, notify IT Services and the other Sub-Account Owners and obtain approval from all groups.
DocuSign Account Information
Which SMC DocuSign Sub-Account do you belong to?
Check all that apply.
Please select which Sub-Account you will be the owner of
Check all that apply.


As a DocuSign user I have read the above and will abide by all responsibilities outlined on this page.

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