Jan Term Travel Registration & Important Dates
Planning to travel with us?
We've got all your answers right here.
If you have a question that is not answered below, just send us an email at janterm@stmarys-ca.edu
Whether you are traveling abroad or in the US, we know you will have lots of questions. From choosing a travel course to applying for the Jan Term scholarship, registering in a course to making sure your passport and health forms are up to date and submitted, we are here to help make this process as smooth as possible.
Important Travel Dates
Tuesday, September 5 — Friday, September 15
Travel Information Sessions
Tuesday, September 5 | 4 p.m.
Jan Term Travel Scholarship Webinar (Zoom)
Thursday, September 14 | 5 p.m.
Travel Scholarship Deadline
Friday, September 15 | 12:30–2:30 p.m.
Jan Term Travel & Study Abroad Fair
Friday, September 15 | 5 p.m.
Travel Scholarship Announcement
Monday, September 18 — Thursday, September 21
Travel Deposit Window (learn more)
Monday, September 25
Travel Registration (Once registered, students are responsible for the entire course fee)
Wednesday, October 4 | 3:30–4:30 p.m.
Mandatory Student Health & Safety Orientation #1 (Zoom)
Thursday, October 5 | 3:30–4:30 p.m.
Mandatory Student Health & Safety Orientation #2 (Orinda Room, Soda Center)
Monday, October 23
Final Payment Due
Monday, November 13
Travel Paperwork Due
For more information on the preparation and registration process, read on below.
Jan Term Travel Processes
FIRST STEPS FOR JAN TERM TRAVEL
The first thing we recommend students do is to apply for a passport!
In mid-spring, the travel courses proposed by the faculty are announced and info sessions are held for each course. There you will learn details about the itinerary, student requirements, prerequisites, costs, and the content of the course. Attending an info session in spring or fall is required to be approved to register for a course during registration in the fall semester.
To be approved for the ability to register, let the instructor know and they will add you to their approval list. Because courses have specific caps, you may want to have a backup travel course in mind, so take the opportunity to learn more about the trips that appeal to you.
Jan Term Travel Registration
The following steps are required to enroll in a travel course:
- Attend a travel course’s pre-registration informational meeting offered by the course instructor. Information Session Schedules will be posted on the website, SMC calendars, and flyers posted on bulletin boards all over campus.
- Confirm with the instructor that you meet all of the course's requirements and submit your name, SMC ID, SMC email, & phone number to the instructor so they may approve your registration in GaelXpress.
- Confirm with the Business Office that your Fall bill has a $0 balance. If you are on a payment plan, your September payment must be submitted by the set deadline (usually mid-Sept).
- Pay the deposit ($2k for all trips, $500 for scholarship awardees) either in person at the Business Office before 5PM on the deadline date or via GaelXpress 2.0 through "Student Accounts" by 5PM on the deadline date (learn more about the deposit process here).
- Register on GaelXpress 2.0 on the registration date set by the Registrar's Office.
- Please note: Once enrolled in a travel course, the student is responsible for the entire course fee if they choose not to travel. If a student from the waitlist is able to take the spot, a refund is possible though not guaranteed.
- Final payment is due on the set deadline. No exceptions can be made.
Travel Courses & Info Sessions
Learn more about what travel courses are being offered for Jan Term 2024 and when their info sessions are being held.
Click hereQuestions?
Jan Term Email: janterm@stmarys-ca.edu
Jan Term Director: Claire Williams
Email: cmw9@stmarys-ca.edu
Jan Term Travel Phone: 925-631-5032
Jan Term Office: South Arcade/Korth Tower Breezeway