Census Form Information

The census date is the date that marks a student's official enrollment at the College. It is used for determining state and federal financial aid appropriations and is the date at which active student enrollments are “certified” each term for various forms of internal and external reporting (budgeting, course schedule planning, retention, etc.).

  • The census date for our Undergraduate Students (including LEAP and BALOS) is September 24th, 2021. The Undergraduate Census is to be submitted on GaelXpress 2.0

  • The census date for our Graduate Students is October 15th, 2021. The Graduate Census is to be submitted on GaelXpress 2.0 for the Master's Program in Leadership, BALOS, and Graduate Business. To submit the Graduate Census Submission for KSOE, Master's of Communication, Fine Arts, and Graduate Kinesiology please click here.

Since the College certifies enrollments at the census, it is crucial to have accurate class rosters on that date.  Please carefully review your class rosters in GaelXpress and fill out this form if:

  1. There is a student on your class roster who has not attended class.

  2. There is a student on your class roster who has stopped attending class (despite your outreach attempts, you have not heard from the students).

If there is a student who is attending class, but is not on your official class roster via GaelXpress (Moodle is not considered the official roster), you must direct them to fill out the Late Course Adjustment Form. Otherwise, they will not be receiving credit for your class since their name will not appear on Gradebook 2.0 when grades are due. 

As a result of filing this form, the College (Registrar, Success Coaches, etc.) will work to contact the student to verify enrollment.  Should you have any other information regarding this student you believe would be beneficial to share, please contact regoff@stmarys-ca.edu.

*Please enter only one student per submission.


GaelXpress 2.0 Census Support

To view a GXP2.0 Census Submission Support Video, please click here.

To view a GXP2.0 Census Submission Support Document, please click here.