KSOE Credit Challenge and Transfer Form

Please begin by filling out the information below. Then select the appropriate form and note any additional requirements for that form. In addition, please note:

  • The Challenge for Credit will require you to either write an essay or take an exam in order to prove that you have a grasp of the information from the course you are challenging. Please check with your Program Director in advance to determine which type of evaluation is required with this request. If you are to write an essay, please upload it when you submit this petition.
  • For a Challenge for Credit, the Program Director will determine the grade of the challenged course that appears on your SMC academic evaluation.
  • For a Course for Course Transfer, the grade that appears on your official transcript from your former institution will be used on your SMC academic evaluation. Please make sure KSOE has an official transcript on file for you from this institution. If you did not have it sent during the admissions process, please have it sent to KSOE@stmarys-ca.edu.
Undergraduate Program
Graduate Program
Special Action
Challenge for Credit

This request typically takes 6-8 weeks to process 

  • This petition asks your Program Director to evaluate courses or experience acquired outside of Saint Mary’s College that may be used in place of a current course or courses on your Program of Study. 
  • This petition may require you to upload course syllabi from a previous college, university or organization. 
  • This petition may be submitted multiple times. 
  • There is a $100 fee for every course challenged. This fee will be charged after your petition has been submitted and approved and reaches the Registrar's Office. 
Type of Challenge
I request to have the select item above evaluated, approved, and applied to my current Program of Study.
Course
If a college, the institution where the course was taken MUST be regionally accredited.
Course Period
Online Course
The grade for the course MUST be a B- or better for graduate courses. (CR/P/S grades are acceptable) and courses to be challenged must be at the graduate level.
Please upload the course syllabus if obtainable. Some Program Directors may require a syllabus. It will speed up your request if you submit a syllabus along with this request.
One file only.
2 MB limit.
Allowed types: pdf, doc, docx, odt.

Please prepare a document identifying your reasons for challenging the course(s) based on your experiences. Upload the document as a Word document or a PDF. The extension must be .doc, .docx, or .pdf. Your file must be less than 2 MB.


One file only.
2 MB limit.
Allowed types: pdf, doc, docx.
Competency Evaluation

This request typically takes 6-8 weeks to process. 

  • This petition asks your Program Director to evaluate another course taken at Saint Mary’s College (either within your program or through another program) to be used in place of a current course on your Program of Study. 
  • This petition may be submitted multiple times. 
  • Competency Evaluations must be approved or denied by the Program Director prior to being submitted to the Registrar's Office. 
  • Please make an appointment to review your course(s) with your Program Director and establish the conditions for successful completion of the Competency Evaluation with enough time for it to reach the Registrar's Office by the term deadline. 
  • These dates can be found on the academic calendar and under Important Dates on the KSOE Gael site. 
  • There is no fee for Competency Evaluations. 

The conditions for successful completion must be fulfilled by the last day of classes for the term of completion. The student is responsible for notifying the Program Director in writing when the conditions have been completed. 

Course for Course Transfer

This request typically takes 4 weeks to process 

This form is to be used by the student with approval from the Program Director to have courses taken outside of Saint Mary's College evaluated, approved and applied to the student’s Program of Study. 

I request to have the following courses approved for transfer to Saint Mary’s College from the following college or university: 

Indicate Name, City & State. The institution where course was taken MUST be regionally accredited
Course Information at the host institution
• The grade for the course MUST be a B- or better for graduate courses and a C- or better for undergraduate courses. (CR/P/S grades are acceptable) • Courses taken at a California community college must be transferable to the University of California (UC) system. • Your grade for the SMC courses satisfied may not necessarily match the grade above. The Program Director will decide if a grade of “P” is appropriate for any courses on your Program of Study that are fulfilled with an outside course.
please provide complete course descriptions from the school’s catalog
This petition requires that you upload course syllabi. It will speed up your request if you submit the syllabus for each course along with this request.
One file only.
2 MB limit.
Allowed types: pdf, doc, docx.
Transfer Credit Approval

This form is to be used before you register for a course outside of Saint Mary's College but only after you have been accepted into a program and have made contact with your advisor or Program Director. Please submit a separate form for each course that needs approval.

I request to have the following credits approved for transfer to Saint Mary’s College from the following college or university:

Indicate Name, City & State • The institution where the course was taken MUST be regionally accredited
Semester/Quarter
Online Course
• The grade for the course MUST be a B- or better for graduate courses and a C- or better for undergraduate courses. (CR/P/S grades are acceptable) • Courses taken at a California community college must be transferable to the University of California (UC) system.
• Some Program Directors may require a syllabus. It will speed up your request if you submit a syllabus along with this request.
• BALOS students requesting approval for Core Curriculum courses that are not found on any Articulation Agreement may submit this form at any time during their program.
One file only.
4 MB limit.
Allowed types: gif, jpg, jpeg, png, pdf, doc, docx.
Course Substitution

This petition asks your Program Director to approve a course taken at Saint Mary’s College, typically within your current program or major, that may be used in place of a current course or courses on your Program of Study. This is typically used for elective courses.

This petition may be submitted multiple times. This petition requires approval by your Program Director before the Registrar's Office may apply the course(s) to your record. There is no fee for this action.

I request to have the select course below evaluated, approved, and applied to my current Program of Study.

Note: Your request will be sent to the Registrar's Office. It will then be sent to your Program Director for approval. Please expect 4-6 weeks for all requests to be processed. The results of your petition will be sent to your SMC email address.

© 2023 Saint Mary’s College of California