Technology Intake and Governance

If you have yet to view the video on the Technology Planning and Policy page, you might consider that as a way to pre-empt the details that we offer here.

Intake and Governance

For ideas that generate the effort to build a project proposal (stages 1 and 2 of the project life cycle), IT Services works closely with the sponsor of the idea to strengthen the proposal for Intake and Governance, which is carried out by either the Committee on Educational Technology (CET) or the Enterprise Technology Committee (ETC) (see the committee charges and membership below). If the proposal is approved to move forward in either of these two committees then it will be presented to the Technology Advisory Committee (TAC) and in some cases move on to the President's Cabinet for review.  In cases where a project proposal is IT focused, such as a network core upgrade, the IT Services management team carries out the Intake process.
The intent of Intake is twofold:

  • to advise the CTO in making major investment decisions so that adoption and use of technology is accountable to the College’s strategic plans;
  • to provide input that best informs tactical judgments with respect to balance of resources in support of the academic and operational needs of the College.
TPPC

Flow of Governance
A proposal is first presented at either the CET or ETC > if approved it will then be presented to the TAC > if approved it is then scheduled. If further review is needed it will then be presented to the President's Cabinet. View the TPPC Governance Workflow. During presentations, the committee will review the project proposal using the Intake and Governance Quantitative Assessment Criteria.

Timeline 
The TAC meets only twice a year. It is important to know when the next TAC meeting is to plan accordingly. The ETC and CET meet at least twice a year and when needed. See the Technology Intake, Governance, Planning and Policy Development Calendar.