Resources for New Faculty

As a new faculty member you'll need to learn the ins and outs of your new home at Saint Mary's College. We have resources to help you, including orientation activities and a list of useful things to know about life on campus.

2019 New Faculty Useful Tools

Click here for access to materials:


New Tenure Track Faculty Orientation

Day 1
Thursday, August 22, 2019
8:45 am - 5:00 pm
Location: Soda Center, Claeys Lounge

Day 2
Friday, August 23, 2019
8:45 am - 4:00 pm
Location: Soda Center, Claeys Lounge

4:00 pm - 5:00 pm: Reception

Information about ID Numbers and Photo ID cards explained below.

Required Human Resources Forms & Documentation

Please submit the following to the Human Resources Office:

  1. Employment Eligibility Verification, I-9 Form
  2. Form W-4
  3. New Hire Personnel Data and Emergency Contact Form
  4. Present required "acceptable" legal documentation (ie, one current passport, or both driver's license and social security card; or for complete instructions view the last page of the I-9 form for List of Acceptable Documents).

Completion of the above documentation is required for assignment of an employee ID number, email address, and username for other campus resources.  When processing of the Employee ID has been completed, this information will be forwarded to IT Services.

ID Numbers

Employee ID numbers are available from the Human Resources Office.

Photo ID Cards

Photo ID cards are issued by the Business Office (Filippi Hall), Mon - Fri, 9:00 am-3:30 pm; no appointment necessary. Bring your SMC ID number.

Your ID can also be used at campus dining outlets (Faculty/Staff Dining, Oliver Hall, and Cafe Louis) and select local venues (see participating partners here). Load money onto your ID card here


The undergraduate academic calendar can be found here.

The non-academic holiday schedule (when campus is closed or on reduced hours) is here.

Final exam schedule is here


Campus Map is here

To see the size of a classroom and what technology is available in it, click here

IT Services Resources

Information about  IT Services is available on the ITS website.

Campus Parking

Permits are required for parking in faculty/staff designated parking areas.

Faculty/Staff Parking Permit Information

Important Sources of Information

Duplicating Services

For light photocopying needs, please consult the administravie assistant for the relevant department or program. 

For duplicating orders (generally more than 10 copies), you may email your digital file and your specific needs to or contact Duplicating Services, ext. 4374, in the Warehouse annex. Hours are Mon-Fri, 7:00am-5:00pm. Turnaround time varies from 24-72 hours depending on the workload. To reproduce copyrighted materials permission must be first secured from the publisher. Permission forms are available from Duplicating Services.

SMC Bookstore

A 10% discount on books and most other items is available to Saint Mary's faculty and staff. For course book orders contact Lor Collin  (

ATM Machine

A Bank of America ATM machine is located opposite the CILSA office, in the ground floor stairwell of the Cassin Student Union, Ferroggiaro Hall.

Cultural Resources

  • Hearst Art Gallery – Gallery and Gift Shop Hours: Wed-Sun 11:00-4:30, the permanent exhibition includes works of California artist, William Keith; changing exhibitions include an annual summer landscape show and others representing a wide variety of themes and media; opportunities are available for faculty curators. For more info call ext. 4379.
  • Creative Writing Reading Series -  call ext. 4457. 

Wellness Resources

  • Joseph L. Alioto Recreation Center.

    Access will be given to all (full-time, part-time and adjunct) staff and faculty when enrolled for a staff and faculty membership. The membership will cost $240 annually; $10 per paycheck will be collected through payroll deduction. You can register online for the waiver here or learn how to register here.

    Payroll Deduction Form needs to be turned into Human Resources.

    Joseph L Alioto Recreation Center Waiver Form (Paper) or register online for the waiver here.

    Take your SMC ID card with you every time you enter the facility.

  • Yoga – check your e-mail for the Fall schedule of weekly yoga sessions
  • Meditation – check your e-mail for the Fall schedule of weekly meditation sessions in the SMC Chapel with Brother Camillus.

Dining Options

Oliver Hall

  • Monday - Friday  - 7:30am-7:00pm &  9:00-11:00pm 
  • Saturday & Sunday -  9:00am-1:30pm, 5:00-7:00pm & 9:00-11:00pm.
  • Online menu

Faculty/Staff Dining Room

  • 11:30 am-1:30 pm during Fall & Spring semesters 

Cafe Louis

  • Monday - Friday 7:30am - 9:00pm
  • Saturday 7:30am - 3:00pm
  • Sunday Closed

Flex Dollars

Flex Dollars can be added to your SMC ID card.  You can use them at all campus dining facilities and a few select local establishments (see list here).

Add Money to your SMC ID Card

St. Albert Hall Library

In support of curriculum and student success, the library offers faculty a robust variety of services and resources.

Services and Support:


Please Ask Us! or contact your librarian subject specialist if you need further information.  We are here to help you. For other information regarding Library services, please visit the web site.

Post Office

Saint Mary's College has its own US Post Office (postal code 94556). Regular hours are 12:00-5:00, Monday-Friday.

  • Faculty boxes for campus mail are located in the Mail Center next to the US Post Office. Leave completed application "Box Assignment Request" form (include campus phone extension) at the campus Mail Center. Keys may be picked up in approximately one week..
  • Additional departmental mailboxes for faculty are located in most buildings adjacent to departmental offices.
  • The College's street address is: 1928 Saint Mary's Rd., Moraga, CA 94556
  • All packages, including UPS and Federal Express services, are delivered to the SMC Warehouse (postal code 94556, ext. 4355), at the above address .